1. May 2006 Nathalie Depoorter Student Mobility at Ghent University Rules and implementation

2. May 2006 Nathalie Depoorter Overview of the presentation General introduction in Erasmus procedure Procedure for outgoing students Procedure for incoming students Ects and Exchanges Questions and answers

3. May 2006 Nathalie Depoorter General introduction Bilateral Agreements  Signed between two partners for several years (2004-2007)  Yearly amendment possible  For SM (student mobility), TM (teaching mobility), IP (intensive programme) and CD (curriculum development)

4. May 2006 Nathalie Depoorter Bilateral agreement

5. May 2006 Nathalie Depoorter Bilateral Agreement

6. May 2006 Nathalie Depoorter Bilateral Agreement Once established: exchanges (SM, TM) possible All bilateral agreements of different disciplines come together in one institutional contract

7. May 2006 Nathalie Depoorter Bilateral agreement: procedure

8. May 2006 Nathalie Depoorter Procedure for outgoing students First information round: centrally organised by the International Relations Office (november) Second information round: organised at faculty level (december)  Detailed information + information package December – February: students start the application procedure

9. May 2006 Nathalie Depoorter -Information Package Information about the procedure Information about available scholarships Information about destinations ! In our faculty: students can only choose a destination that has been set up through a bilak in their discipline ! Application Form, Learning Agreement, Transcript of Records

10. May 2006 Nathalie Depoorter 4. Procedure: timing Student Application Form Learning Agreement: Deadline: end of February April: AF and LA is send to Partner university June-July: answer from partner University

11. May 2006 Nathalie Depoorter 4. Procedure: application form f.i. history 08.3 Languages 09.0

12. May 2006 Nathalie Depoorter 4. Procedure: application form Code University vb. Napoli 02, Leiden 01:

13. May 2006 Nathalie Depoorter 4. Procedure: application form Motivation is very important!! In English

14. May 2006 Nathalie Depoorter Procedure: Before going to the hostuniversity, students can take a language course  Discount for Language Course at University Language Center Students inform themselves about housing and courses through the internet or through persons who have been away on Erasmus before.

15. May 2006 Nathalie Depoorter At hostuniversity After arrival, students have one month time to fill in the definite Learning Agreement The Learning Agreement mentions the ECTS-credits taken at the hostuniversity  ECTS required: 20 ECTS for one trimester (3 months) 30 ECTS for one semester (5 months) 60 ECTS for one study-year (10 months)

16. May 2006 Nathalie Depoorter Learning Agreement Official title of The courses Min. 60 – max. 66 ECTS

17. May 2006 Nathalie Depoorter Learning Agreement

18. May 2006 Nathalie Depoorter Transcript of Records After finishing a study period abroad:  Taking exams at host university  Bringing back the Transcript of Records  ToR mentions ECTS-grade  ECTS-grading scale makes comparison to Gent grades possible

19. May 2006 Nathalie Depoorter Transcript of Records: comparison

20. May 2006 Nathalie Depoorter Transcript of Records: comparison Ghent University: central database regenerates results: Per study year and per education Results from A - F Makes comparison possible  F.i. 2nd year History at Ghent University: A = 16 or more B= 14-15.5 C = 11.5-13.5

21. May 2006 Nathalie Depoorter Procedure for incoming students Within the framework of bilateral agreement Documents required for acceptance at Ghent University (and at our faculty): Application Form Incoming Students Learning Agreement Incoming Students Certificate of knowledge of second language (English, French, German)

22. May 2006 Nathalie Depoorter Procedure incoming students Upon arrival: first visit to the Central International Relations Office Voucher for Free Dutch language course Presentation at faculty Introduction in the faculty Introduction in the courses Administrative paperwork

23. May 2006 Nathalie Depoorter Procedure incoming students Definite Learning Agreement Handed in one month after arrival Signed by the departmental coordinator Send to the home university Registered in the faculty database  Students are officially registered to take the exams

24. May 2006 Nathalie Depoorter Procedure incoming students Incoming students can choose courses over the different years (Bachelor I-III) Alternative courses possible Reason: 90% of courses are taught in Dutch Dutch knowledge of incoming students not satisfying to take courses  Bookreport, paper, English book,…

25. May 2006 Nathalie Depoorter Procedure incoming students After completing the Erasmusstay Students participate in the exams Exams are graded with ECTS Send to the home institution of the student

26. May 2006 Nathalie Depoorter Transcript of Records Incoming Students

27. May 2006 Nathalie Depoorter Transcript of Records - ECTS

28. May 2006 Nathalie Depoorter Questions and Answers

29. May 2006 Nathalie Depoorter Thank you for your attention!