1. Library Automation System
A Softgranth in LAS

2. ABOUT US Vision & Mission
Multifacet Software Systems Pvt. Ltd (MSSPL) was incubated at IIT Kanpur in IIT Kanpur is also having equity shares in this company. MSSPL has been developing Web Applications under the leadership of Mr. A.K Agrawal (B.Tech IIT Kanpur) and Ms Vaishali Agrawal (M.Des IIT Kanpur) in association with IIT Kanpur and UPDESCO.
VISION STATEMENT
“Provide most cost-effective, comprehensive, ingenious & efficient business solutions consistently to empower our clients achieve their business objectives by offering high quality end-to-end solutions at competitive prices.”
MISSION STATEMENT
“Provide solution through innovation by applying the emerging technologies with simplicity in the most critical business areas. Let the performance speak without the words to interrupt.”
A value driven technology company that understands your business needs 2
Copyright © by Multifacet Softwares Systems (P) Ltd All rights reserved

3. Our Products ✓ 1 2 3 4 5 6 7 Library Automation Software
Campus Automation Software
File Tracking System (FTS)
Gate Pass Security System
Contact Management System
Vendor Management System
Work Flow Management System

4. Software Development
Custom Application Development. 
provides custom application development/re-engineering/integration, application portfolio optimization, management & operations support.
We have a mature software development process that delivers scalable, reliable and user friendly software. We provide both end-to-end solutions (requirements analysis to maintenance) and specific design / development services. 1
Maintenance and Enhancements
An application Maintenance solution enables the enterprise to transfer the management of one or more of its applications to RCG. 2
Web Enabling
It is the art of constructing, adapting, or interfacing software applications so that the user of the software only needs a browser on the desktop. 3

5. Software Maintenance
We offer both onsite and offshore support. We align our services for client's IT resource optimization. We ensure cost saving and peace of mind for our clients.

6. Software Quality
Our Quailty Management System ensures quality at all stages of the software development process. We adopt the suitable development model based on the requirements of the project.

7. Challenges to Indian libraries
Theft
Record keeping
Inventory management
Locating, Issuing , returning books
Speed & accuracy
Time space & human power
Manual data entry & cataloging
Manual Statics & report generations
Non Digital formats

8. Need for Library Automation
Obtain increased operational efficiencies,
Relieve professional staff from clerical chores so that they are available for user-oriented services,
Improve the quality, speed and effectiveness of services,
Improve access to remote users and other stakeholders, e.g., the general public,
Improve access to resources on other networks and systems, including the Web,

9. Conti… Provide new services not hitherto possible,
Improve the management of their physical and financial resources,
Facilitate wider access to information for their clients,
Facilitate wider dissemination of their information products and services,
Enable their participation in resource-sharing library networks, and
Enable rapid communication with other libraries (including outreach libraries) and professional peers.

10. Library Automation System

11. A library with an integrated library system
Cataloging
File Server:
Database
Circulation
Acquisition
Serials
Management
OPAC
Reference

12. Modules
Master
Other Services
Acquisitioning
 Stock
Cataloging
Audit Trail
Circulation
Administration
Serials
Opac
E- resources
Binding

13. General Features of an LAS?
Functional modules
– basic modules - cataloging, OPAC and circulation -
- Add on- acquisition, serial control, interlibrary loan (ILL), and Web OPAC
Operating systems
Database systems
- Oracle, Informix, MS SQL, MS Access etc…
Network architecture
–client-server architecture that uses TCP-IP to communicate across networks (LANs and WANs)
User interface
–graphical user interface (GUI) is the norm for current systems because users find it easier to work with and it allows a wide range of tasks to be accomplished with a click of a mouse
Library automation standards
–library industry standards such as MARC and Z39.50.

14. Acquisitions module
Automates the acquisition process - ordering, receiving, claiming materials from suppliers, and returns, and cancellations of materials
Used to maintain statistics, and in some cases manage accounting activities.
Acquisition can be done online if system is linked to an external network.

15. Cataloging Module
Used for the creation, storage, retrieval and management of bibliographic records and/or indexes.
Defines the record format used in the database and provides for authority control author, subject headings etc.
Usually there are two different interfaces for search and retrieval of the electronic catalog :
For catalogers that allows them to maintain the library database (the main cataloging module),
For users that allows them to search and display the results – the Online Public Access Catalog (OPAC)

16. The OPAC
Cataloging activities using an ILS produce an electronic catalog. The means of access to the catalog for users which is limited to search and display is called an Online Public Access Catalog or OPAC. An OPAC is usually offered as an add-on module that is integral with the cataloging module. The specific search and display features of an OPAC vary from system to system.

17. Circulation module
Handles circulation activities such as: lending, return, renewal, and place on hold
Manages library materials - circulation type, location and status; patron database - patron type, profiles, privileges; and other transactions such as computation and payment of overdue fines, lost books, etc.
May have added value functions like: import, export, and backup and restore functions for the databases; inventory; report generation; and support for MARC, Z39.50, ILL standards.
May support integration with security systems that complement the self-check-in and checkout features of the circulation module.

18. Serials Module
This module facilitates the processing for the procurement of new and renewal of the existing journals. It maintains the details of the supplier, department wise budget, order processing, invoicing, claim processing etc. The Sub-modules are given as under:
Purchase Recommendations
Refunds
Journal Accession Number Editing
Existing Journal Subscription Details
Merge –Split Journal Subscription
Subscription(Journal)
Subscription(Package)
Journal Arrivals
Report
Orders
Journal Accessioning
Claims
Invoice
Journal cataloguing
News Papers
Payments
Write –off Management

19. E-Resources (Digital Library) Module
It maintains up-to-date e-journals and entries /circulars. It also allows users to manage e-book, e-thesis, e-project reports and e-documents. In this module library can create CD-ROM library with search option. The Sub-modules are given as under:
CD-Rom Library
E-Thesis
E-Journal
E-Articles
Messaging System
E-Project Reports
E-Book

20. Binding Module
This module will facilitate Issue/Receipt of the books/journals to and from the binder. The Sub-modules are given as under:
Binder Details
Issue Accessioned Item(s) for Binding
Binding Types
Issue Non-Accessioned Item(s) for Binding
Return Accessioned Item(s) from Binding
Return Non-Accessioned Item(s) from Binding
Binding Bill Processing
Issue/Return Binding

21. Other Services Module
This module will provide billing facilities for other services availed by any member or library. It also provides current information on library items. The Sub-modules are given as under:-
Types of Service
Register for Services
Invoice for Services
Service Invoice Report

22. Stock Module
This module will provide details of stock status in the library. The Sub-modules are given as under: -
Stock Verification For Class No. Range
Stock Verification For Complete Library Items

23. Audit Trail Module
Using this module one can track history of any action (entry, edit, delete) by the user with module name and time.
User Wise Action Wise Process Report
Invoice Audit Report
Title Wise Catalogue Book Report
Payment Audit Report
Action Wise User Wise Process Report.
Vendor Wise Order Audit Report
Process Wise User Wise Action Report
User Wise Catalogue Report
Indent Audit Report
E-Attachments Audit Trail
Order Audit Report
Journal Payment Publisher Wise

24. Administration Module
This module is used for creation of user type and user accounts Different user types will define different menu and permission to form and action level. The Sub-modules are given as under:
Library Parameter
Default Database Server
Security
SMS Panel
Union Catalogue
SMS Archive
Important Links
Archiving
Backup and Restore
Edit Mailing Massages
General Utilities

25. Developments in OPACs
OPACs can also be linked to the circulation module so that users can find out from its OPAC record the status of an item (whether it is on loan, on-shelf, etc.) and loan information about it, as well as making a self-reservation and/or self-check-in/check-out (and maybe other features such as ILL, and links to electronic resources on the Web or local databases)
Recent developments in ICT have enabled libraries to publish their catalogs on the Web making them accessible locally (on site) and/or remotely through the Web as a Web OPAC.

26. Web OPAC
Web server
PC’s on Internet
PC’s connected
to Internet
Bibliographic
database
OPAC

27. Library automation standards

28. Library automation standards
The standards adopted by the library industry and community that facilitate data interchange between libraries and institutions, and which are supported by most systems are MARC (Machine Readable Cataloguing) standards and Z39.50, the information search and retrieve protocol standard.

29. MARC 21
The Machine-Readable Cataloging (MARC) formats are standards used for the representation of bibliographic and related information for books and other library materials in machine-readable form and their communication to and from other computers.

30. Need for MARC 21
The MARC standard allows libraries to share bibliographic resources with other libraries that also use it.
It also enables libraries to easily migrate to commercially available library automation systems, a majority of which support only the MARC standard
A bibliographic record in MARC format will allow the application system or library automation system to:
format the information correctly for printing a set of catalog cards or for displaying the information on a computer screen
search for and retrieve certain types of information within specific fields
display lists of items as required by the search

31. Impact of ILMS

32. Impact of ILMS On Library Improve efficiency
creating and recording bibliographic information in electronic form that allows easy processing and tracking of records
Integration minimizes human error caused by multiple entries of a title for various uses.
one time entry of the catalog record that can then be used for all the other functions.
Share the resources of other libraries. The OPACS, ILL, Copy cataloging or union catalog

33. Impact of ILMS Staff Change Management
Adjusting to new system, training, technological and emotional problems
Very few, however, normally want to revert to the manual system even if they have encountered many difficulties during implementation.
On the whole, however, library staff in all the subsystems (acquisition, cataloging, circulation, reference, ILL, reserve) benefit from integrated library systems.
Users
Generally welcome. Provides flexibility and convenience.

34. Efficiency After Implementation With LAS 6 5 4 1 2 3
Level of Woking efficiency as per our study on our client 6
Level of efficiency 5
With LAS 4 1 2 3
2005
2006
2007
2008
2009
2010

35. Implementation and integration
Category - Questions
Management - How are you going to manage the components of the ILS (Hardware, Software, Data, Network, Staff, Users)?
Hardware - Who will set up and maintain your hardware? Network?
Software - How do you use the software? Are you going to customize it?
Data - How are you going to convert the card files to digital files? The electronic catalog files into your new system?
Training - How will you train your staff? How will you involve the staff? How will you train the users?
Promotion activities - How do you make the catalog and other services known and available to the staff?
Other - What else must be done?

36. THANK YOU!