1. John Richards Email Clients Replacement Project Board 19 May 2006

2. 2 Agenda 1.Introductions and Apologies for Absence 2.Minutes of the last meeting 3.Matters arising 4.Status report a.Technical evaluation of webmail candidates b.Shortlist c.User evaluation process 5.Any other business 6.Date of next meeting

3. 3 Email Clients in Use (sending mail) Count of unique tuples (From address / mailer version) in sent mail between 11 April and 10 May 2006

4. 4 Desktop and Webmail usage Count of number of unique users between 11 April and 10 May 2006

5. 5 Technical Evaluation SquirrelMail IMP Prayer @Mail XandMail IlohaMail Oracle Web Access SunOne Communications Express

6. 6 Technical Evaluation SquirrelMail IMP Prayer - Restricted use of IMAP folders @Mail - Does not support secure IMAP XandMail - Does not support secure IMAP IlohaMail - Low life expectancy Oracle Web Access - Limited IMAP support SunOne Communications Express - No IMAP support

7. 7 SquirrelMail http://www.squirrelmail.org/

8. 8 IMP http://www.horde.org/imp/

9. 9 To be done for webmail and desktop ReleaseInstall and test Decide Evaluate Shortlist Get feedback Approach Define requirements Create trainingCreate documentation Deliver training

10. 10 Accessibility Legal requirement to make web-based resources accessible to all regardless of disability University policy on web content Lisa Gault is checking shortlist with disability forum and TechDis Will get disabled users to evaluate

11. 11 User Evaluation Evaluation versions of SquirrelMail and IMP will be set up Users invited to evaluate and complete a survey £10 incentive for students In first 48 hours: 143 students and 26 staff volunteered. Now 44 staff.

12. 12 Evaluation Survey Factors Appearance of user interface Speed of user interface Listing messages in the Inbox and other folders Reading messages Composing messages Using the Address Book Handling attachments

13. 13 Survey

14. 14 Plan