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GEtServices Contingent Staff Training For Suppliers Blanket Order.

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Presentation on theme: "GEtServices Contingent Staff Training For Suppliers Blanket Order."— Presentation transcript:

1 GEtServices Contingent Staff Training For Suppliers Blanket Order

2 2 / GE / November 2004 Overall GEtServices Process Accept Order (Draft) Check Out Order for Approval Approve Time Sheet Submit Time Sheet Create Order (Draft) Active Order Oracle iProcurement Approval Auto Approved Invoices For Payment Oracle iProcurement Punch-Out Oracle GEtServices Select Candidate Submit Candidate Supplier Requester

3 3 / GE / November 2004 Table of Contents 1. Review and Accept Draft Order 2. Submit Candidate 3. Submit Time Sheets 4. On Boarding Contractors 5. Audit Trail and Conferencing 6. Create Candidate Profile (Admin Users Only) 7. Edit Candidate Profile (Admin Users Only) 8. Add Supplier User 9. Modify Supplier User

4 4 / GE / November Login to GEtServices

5 5 / GE / November 2004 Submit Candidate Submit Time Sheet Supplier Contingent Staff Tasks: Step 1 Review and Accept Draft Order Submit Time Sheet for Contingent Staff Review Draft Order, modify and return to GE or Accept Submit Candidates for Supplier Review

6 6 / GE / November 2004 What is a Blanket Order? A Blanket Order is sent to a single supplier for their review and acceptance. Request Items Contingent Staff Positions Content SOW File Attachments Details Request Name Description Start and End Dates Response Deadline Location File Attachments General

7 7 / GE / November 2004 Accept Draft Order Access “Submitted Draft Order”’ from Message Center or select “Orders” from top menu and then “Order Name”

8 8 / GE / November 2004 Accept Draft Order Click “Accept Draft Order” Review items. If changes are necessary, “Send to Buyer for Review” will be the only option NOTE: Order can be forwarded to a different registered contact

9 9 / GE / November 2004 Accept Draft Order Click “OK”

10 10 / GE / November 2004 Draft Order Accepted Status update to “Supplier Accepted Draft”

11 11 / GE / November 2004 Submit Candidate Submit Time Sheet Supplier Contingent Staff Tasks: Step 2 Review and Accept Draft Order Submit Time Sheet for Contingent Staff Review Draft Order, modify and return to GE or Accept Submit Candidates for Supplier Review

12 12 / GE / November 2004 Submit Candidate Access “Active Order” from Message Center or select “Orders” from top menu and then “Order Name”

13 13 / GE / November 2004 Submit Candidate Click “Order Items”

14 14 / GE / November 2004 Submit Candidate Click “Add Ad Hoc Candidate”

15 15 / GE / November 2004 Submit Candidate Enter Required Information Click “Next”

16 16 / GE / November 2004 Submit Candidate Enter Required Information Click “Next”

17 17 / GE / November 2004 Submit Candidate Click “Next” Enter Required Information

18 18 / GE / November 2004 Submit Candidate Review and Click “Finish”

19 19 / GE / November 2004 Submit Candidate Click “Add Ad Hoc Candidate” and repeat process to add more candidates

20 20 / GE / November 2004 Submit Candidate Click “Submit” Check the Candidates that you would like to submit

21 21 / GE / November 2004 Submit Candidate Submit Time Sheet Supplier Contingent Staff Tasks: Step 3 Review and Accept Draft Order Submit Time Sheet for Contingent Staff Review Draft Order, modify and return to GE or Accept Submit Candidates for Supplier Review

22 22 / GE / November 2004 Submit Time Sheets Click “Time and Expense”

23 23 / GE / November 2004 Submit Time Sheets Click the contingent staff name that you would like to submit a time sheet for

24 24 / GE / November 2004 Submit Time Sheets Click “Time & Expense” A user can also click the highlighted box to pull up a new time sheet for the candidate

25 25 / GE / November 2004 Submit Time Sheets Click “Create Time Sheet” A user can click “Expense Sheets” to submit expenses

26 26 / GE / November 2004 Submit Time Sheets Enter number of hours worked for each day Click “Next”

27 27 / GE / November 2004 Submit Time Sheets Review and click “Submit for Approval”

28 28 / GE / November 2004 On Boarding Contractors

29 29 / GE / November 2004 On Boarding Contractors Access “Blanket Order Accepted” from Message Center or select “Orders” from top menu and then “Order Name”

30 30 / GE / November 2004 On Boarding Contractors Click “Contingent Staff Name”

31 31 / GE / November 2004 On Boarding Contractors Click “Register Candidate”

32 32 / GE / November 2004 On Boarding Contractors Enter “ Address” Click “Register User” On-behalf registration is NOT allowed. Please fill in information for self registration

33 33 / GE / November 2004 Audit Trail View changes / actions performed on the order. Conferencing Centralized messaging forum for team members and/or suppliers.

34 34 / GE / November 2004 Audit Trail A user can click “Audit Trail” to see changes / actions performed on the order

35 35 / GE / November 2004 Conferencing A user can click “Conferencing” to centralize a messaging forum with team members and/or suppliers for all to view

36 36 / GE / November 2004 Create Candidate Profile

37 37 / GE / November 2004 Create Candidate Profile Access “Candidate Management”’ from System Set Up

38 38 / GE / November 2004 Create Candidate Profile Click “Create Candidate Profile”

39 39 / GE / November 2004 Create Candidate Profile Click “Save” Enter Required Information

40 40 / GE / November 2004 Create Candidate Profile Click “Skills” to add position classes and skills Click “Edit” to modify

41 41 / GE / November 2004 Create Candidate Profile Click “Add Position Classes”

42 42 / GE / November 2004 Create Candidate Profile After reviewing the description, place a check mark next to the “Position Classes” you would like to select Click “Add Selected Position Classes”

43 43 / GE / November 2004 Edit Candidate Profile

44 44 / GE / November 2004 Edit Candidate Profile Access “Candidate Management”’ from System Set Up

45 45 / GE / November 2004 Edit Candidate Profile Click “Candidate Name”

46 46 / GE / November 2004 Edit Candidate Profile Click “Edit”

47 47 / GE / November 2004 Edit Candidate Profile Click “Save” Modify information as needed

48 48 / GE / November 2004 Add Supplier User

49 49 / GE / November 2004 Add Supplier User Access “User Management”’ from System Set Up

50 50 / GE / November 2004 Add Supplier User Click “Create Supplier User”

51 51 / GE / November 2004 Add Supplier User Enter Required Information Click “Save” Note: Administrative Permission gives users access to “User Management” and “Candidate Management”

52 52 / GE / November 2004 Supplier User Added Note: Locations assigned will determine access to Requests and Orders Click “Edit” to modify

53 53 / GE / November 2004 Modify Supplier User Change Primary Contact

54 54 / GE / November 2004 Modify Supplier User Access “User Management”’ from System Set Up

55 55 / GE / November 2004 Modify Supplier User Click “Employee Name”

56 56 / GE / November 2004 Modify Supplier User Click “Edit”

57 57 / GE / November 2004 Modify Supplier User Click “Save” Modify information as needed Note: Administrative Permission gives users access to “User Management” and “Candidate Management” Place a check in the “Primary Contact” box to make this user the Primary Contact


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