1. UTILIZATION & DISPOSAL COURSE Welcome to Chicago! Introductions Audience poll Housekeeping issues Review course agenda

2. U & D COURSE AGENDA Program history Reporting & acquiring property Discuss special property types Abandonment & destruction procedures Computer recycling options and CFL GSAxcess demonstration GSA Sales GSA’s OIG and CARS presentations

3. U & D COURSE OBJECTIVES Review program history, regulations and its laws Gain a basic understanding of special circumstances Improve knowledge of GSA processes, systems and personnel Learn what is required of my agency, GSA and me?

4. Legislative History When it all started…? How it evolved…? Where we are today…?

5. Article IV: Vested in Congress the authority to acquire and dispose of property on behalf of the United States. In the exercise of this authority congress passed legislation which has established policies designed to serve the best interests of the taxpayers. Even today, Congress is the ultimate arbitrator in determining what is in the public’s best interest in disposing of Federal Property.

6. The Constitution Article I, Section 9 “No title of nobility shall be granted by the United States; and no person holding any office of profit or trust under them shall, without the consent of the U.S. Congress, accept any present, emolument, office, title, of any kind whatever, from any king, prince, or foreign state.”

7. Forces of Evolution World wars Political influences Expansion of governmental roles Program fragmentation/special interests

8. Major Milestone: 1918 Executive Order 3019 Post WWI- Directed federal war surplus property be re-issued to other Gov’t establishments and Congress designated the Treasury Dept. to administer the process.

9. Major Milestones: Congress Public Law 66-91, 1919 Authorized War Dept. to sell surplus at 15% of cost to educational Institutions Public Law 70-254, 1928 Added museums for public display Public Law 71-249, 1930 Changed wording to, “without cost“ Public Law 78-292, 1944 Construct buildings to house veterans

10. Major Milestone: Congress Public Law 78-457, 1944 Known as “Surplus Property Act of 1944”, designed to address WWII surplus inventories. Increased the number of recipients which could receive property on a “reduced” or “no cost” basis. Added other educational, public health, local gov’ts, and nonprofit institutions to the list of those could that “publicly” benefit.

11. Major Milestones: Congress Surplus Property Act, 1944 Created administrative fragmentation: Surplus Property Board Reconstruction Finance Corporation Surplus Property Administration War Assets Corporation War Assets Administration Federal Security Administration (DHHS)

12. Major Milestones: Congress Public Law 81-152, 1949 Known as the “Federal Property and Administrative Services Act of 1949”. Established GSA as the sole successor to administer the provisions of this Act and charged GSA with the overall responsibility for Government-Wide property management. Public Law 107-217, 2002 Codified the Property Act into Title 40, United States Code, under “Public Buildings, Property, and Works.”

13. Major Milestones: Congress Public Law 84-655, 1956 Established no property could be donated in a state except through the State Agency for Surplus Property (SASP) designated within each state. DHEW was designated to administer the donation program. Public Law 94-519, 1976 Transferred responsibility of the donation program from DHEW to GSA. Public Law 102-45, 1992 Stevenson-Wydler Technology Innovation Act and Executive Order 12999. Permitted agencies to give research equipment (computers) to educational institutions for scientific/technical education purposes.

14. Property Regulations GSA, Office of Government Wide Policy FAR: Federal Acquisition Regulations FPMR: Federal Property Management Regulations FMR: Federal Management Regulations

15. FPMR to FMR… FMR 102-36Utilization 102-37Donation 102-38Sales* 102-39Exchange/Sale 102-42Foreign Gifts FMR 102-36Utilization 102-37Donation 102-38Sales 102-39Exchange/Sale 102-42Foreign Gifts From Federal Property Management Regulations to Federal Management Regulations… The regulations are seemingly always changing! Justification for FMR vs. need for FPMR

16. U & D Process Executive Agency Responsibilities GSA’s Responsibilities

17. FEDERAL DISPOSAL PROCESSEXCESS SURPLUS Non SCREENING Internal Agencies/Bureaus Of your Department Federal Agencies Cost Reimbursable Contractors Grantees Public Airports State Agencies for Surplus Property Nonprofit Educational & Public Health Activities Service Educational Activities AGENCY SCREENING And FEDERAL TRANSFER 21 DAYS DONATION NOTIFICATION 5 DAYS SALES DONATION REMOVAL

18. Executive Agency Responsibilities Maintain inventory control and accountability systems. Reassign idle property internally. Continually survey property needs and determine excess. Report excess property to GSA promptly. Excess should be your first source of supply!

19. GSA Responsibilities OGP: Office of Government Wide Policy OGP is tasked with the creation and revision of regulations for the procurement, management and disposal of property for all Executive Branch Agencies. FAS: Federal Acquisition Service FAS was tasked with Operations and operates a nationwide property management system.

20. GSA, FAS Structure Central Office Responsible for overall national planning, direction and coordination of the U & D and Sale of personal property. Maintains a national database for consolidating all excess/surplus personal property. Field Offices (zone and former regional offices) Strategically located in the U.S. with specialists in Utilization, Donation and Sales functions.

21. GSA Office Responsibilities Review and search for excess property. Approve the transfer and donation of property. Conduct sales of surplus and exchange/ sale property. Supervise Area Property Officers (APOs)

22. GSA Area Property Officers (APOs) Provide expert advice and training. Assist in handling all types of disposal issues. Promote program objectives. Approve transfer orders.

23. OTHER GROUPS OF INTEREST: DRMS/DRMO USA-FEPP NASASP

24. DRMS/DRMO Due to the unique nature of Dept. of Defense Assets, GSA delegated certain authorities to D.O.D., originally with each military service administering their own assets. An investigational report, referred to as the McClellan Report, identified systemic weaknesses of property management. D.O.D. reassigned its property management responsibilities to DLA, which established what is now DRMS with field sites called DRMO’s. All military services must turn in their excess property which in most cases is eventually reported to GSA.

25. USA-FEPP Users and Srceeners Association/Federal Excess Personal Property is an independent nonprofit consortium of federal agencies, cost reimbursement contractors, project grantees, universities and others who acknowledge the prime directive to use excess personal property as the first source of supply. The purpose is to share expertise, alert members to program changes, promote the use of excess, develop professionalism and to provide a unified voice concerning federal personal property management.

26. NASASP National Association of State Agencies for Surplus Property. Motto: Pro Bono Publico (for the public good) The purpose of NASASP and its 56 state agency members in partnership with GSA is to save the taxpayer dollars by extending the useful life of federal surplus personal property.