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Federal Acquisition Service U.S. General Services Administration GSAXcess ® 1st Source of Supply WELCOME!

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Presentation on theme: "Federal Acquisition Service U.S. General Services Administration GSAXcess ® 1st Source of Supply WELCOME!"— Presentation transcript:

1 Federal Acquisition Service U.S. General Services Administration GSAXcess ® 1st Source of Supply WELCOME!

2 Federal Acquisition Service U.S. General Services Administration GSAXCESS® CENTRAL OFFICE CONTACTS Nancy Brotherton, GSAXcess Coordinator , Prerana Bhatt, Customer Support Analyst ,

3 Federal Acquisition Service U.S. General Services Administration WHAT YOU CAN EXPECT Learn about GSAXcess® and Resources How to Log In How to Report Property How to Upload Pictures/Documents How to Search for Property How to Select Property

4 Federal Acquisition Service U.S. General Services Administration Why Is GSAXcess® 1 st Source of Supply Federal Management Regulation Subchapter B – Personal Property Part Using excess personal property to the maximum extent practicable maximizes the return on Government dollars spent and minimizes expenditures for new procurement. Before purchasing new property, check with the appropriate regional GSA Personal Property Management office or access GSAXcess® for any available excess personal property that may be suitable for your needs. You must use excess personal property unless it would cause serious hardship, be impractical, or impair your operations

5 Federal Acquisition Service U.S. General Services Administration GSAXcess® Home Page – FROM THE HOME PAGE YOU CAN Log In and Use GSAXcess® Get Answers to Personal Property Questions Find Personal Property Resources Go To Personal Property Regulations View Excess Personal Property Find Important Links for Personal Property

6 Federal Acquisition Service U.S. General Services Administration GSAXcess® Home Page –

7 Federal Acquisition Service U.S. General Services Administration GSAXcess® Home Page – What’s New

8 Federal Acquisition Service U.S. General Services Administration GSAXcess® Home Page – How To

9 Federal Acquisition Service U.S. General Services Administration Personal Property How To

10 Federal Acquisition Service U.S. General Services Administration GSAXcess® Home Page – FMR

11 Federal Acquisition Service U.S. General Services Administration Personal Property FMR

12 Federal Acquisition Service U.S. General Services Administration Personal Property Contacts Further Assistance! Very Important Personal Property Contacts.

13 Federal Acquisition Service U.S. General Services Administration GSAXcess® Home Page – Further Assistance

14 Federal Acquisition Service U.S. General Services Administration GSAXcess® Home Page – Further Assistance

15 Federal Acquisition Service U.S. General Services Administration GSAXcess® User ID Guidelines

16 Federal Acquisition Service U.S. General Services Administration GSAXcess® Home Page – Further Assistance

17 Federal Acquisition Service U.S. General Services Administration GSAXcess® Training Training GSAXcess® and CFL presentations Utilization and Donation presentations GSAXcess® User Guides Schedule of Regional Training Events This presentation, the entire GSAXcess® User Guide with indices, and Regional Training Events are posted here.

18 Federal Acquisition Service U.S. General Services Administration GSAXcess® Home Page – Further Assistance

19 Federal Acquisition Service U.S. General Services Administration GSAXcess® Training Venues

20 Federal Acquisition Service U.S. General Services Administration GSAXcess® Training Venues

21 Federal Acquisition Service U.S. General Services Administration GSAXcess® Links and Contacts

22 Federal Acquisition Service U.S. General Services Administration GSAXcess® Home Page – Rotating Pictures FROM THE HOME PAGE YOU CAN Log In and Use GSAXcess® Get Answers to Personal Property Questions Find Personal Property Resources Go To Personal Property Regulations View Excess Personal Property Find Important Links for Personal Property By clicking on the rotating picture, GSAXcess® will direct you to the login screen. Once you successfully login, you will be taken directly to the selected property. Your Agency can ask that “desirable” property be featured on the homepage by sending a request to

23 Federal Acquisition Service U.S. General Services Administration GSAXcess® Home Page – Rotating Pictures

24 Federal Acquisition Service U.S. General Services Administration GSAXcess® Home Page – Property Data Sheet

25 Federal Acquisition Service U.S. General Services Administration GSAXcess® Home Page – LOGIN From the upper portion of the GSAXcess® homepage, you can gain entry into GSAXcess® to report, search, or obtain property, go into GSAXcess® practice to learn how to use the system in a test environment, and register to search only.

26 Federal Acquisition Service U.S. General Services Administration How Do I Gain Entry to GSAXcess® Obtain a User ID But before you can login, you need to obtain a GSAXcess® User ID.

27 Federal Acquisition Service U.S. General Services Administration How Do I Obtain A User ID?  Federal Civilian Employees – Agency National Utilization Officer or if the NUO is not available or designated, then ask your GSA Area Property Officer Some Agencies prohibit GSA Area Property Officers from providing User IDs.

28 Federal Acquisition Service U.S. General Services Administration Access Granted Only By Agency/Bureau NUOs  U.S. Air Force Civil Air Patrol Federal Aviation Administration  U.S. Bureau of Indian Affairs  U.S. Bureau of Land Management  U.S. Bureau of Reclamation  U.S. Coast Guard  U.S. Department of Agriculture  U.S. Department of Commerce (NOAA)  U.S. Department of Energy  U.S. Department of Homeland Security  U.S. Department of Justice  U.S. Department of Treasury  U.S. Fish and Wildlife Services  U.S. National Park Service  U.S. Marshals Service  U.S. Veterans Affairs Only the Agency NUO can provide User IDs.

29 Federal Acquisition Service U.S. General Services Administration GSA Area Property Officers Can Grant User IDs With Report or Select Permissions to:  Federal employees not prohibited by their NUO  DoD military (with approval)  DoD civilian (with approval)  National Guard (with approval) Note: System generates to user and NUO after User ID is assigned

30 Federal Acquisition Service U.S. General Services Administration User ID Required Information Request can be made by activity's letterhead or.gov or.mil  Must contain:  User name and Approving Official Name  Permission Level – report or acquire property  Mailing address of both User and Approver  Phone of both User and Approver  address of both User and Approver  Agency Bureau and Activity Address Code (AAC)***

31 Federal Acquisition Service U.S. General Services Administration User ID Required Information

32 Federal Acquisition Service U.S. General Services Administration Why Do I Need An AAC?  You must have an AAC to report property  You must have an AAC to perform CFL functions  End of year reporting purposes

33 Federal Acquisition Service U.S. General Services Administration How Can I Find My AAC?  Try Your Agency’s Finance Division Contact  Go To or click on the GSAAdvantage link on the GSAXcess® homepage and look up your Agency’s AAC Point of Contact  Search on USAF mil DODAAC site https://dodaac.wpafb.af.mil/dodaacsearch.cfm  Contact by  If all else fails, contact

34 Federal Acquisition Service U.S. General Services Administration GSA Advantage Link

35 Federal Acquisition Service U.S. General Services Administration How To Find Your AAC Point of Contact

36 Federal Acquisition Service U.S. General Services Administration How To Find Your AAC Point of Contact

37 Federal Acquisition Service U.S. General Services Administration How To Find Your AAC Point of Contact

38 Federal Acquisition Service U.S. General Services Administration How To Find Your AAC Point of Contact

39 Federal Acquisition Service U.S. General Services Administration How To Find Your AAC Point of Contact If you are in the Federal Reserve agency and your Activity needs a new AAC or needs one revised, you would contact John Martin Nash from the list below.

40 Federal Acquisition Service U.S. General Services Administration Register For Search Only  Why?  You only want to view property in GSAXcess ®  Convenient,  Notified by of access code/password. Limitations  Search only,  Cannot report or acquire property,  Must have a.gov or.mil address.

41 Federal Acquisition Service U.S. General Services Administration GSAXcess® Register Search Only This search method is used for viewing GSAXcess® property only. Internal AAMS/EADS/IADS cannot use this to view internal property.

42 Federal Acquisition Service U.S. General Services Administration Registration Screen Follow the screen prompts and fill in the required information. Click Submit

43 Federal Acquisition Service U.S. General Services Administration Registration Confirmation You will receive an User ID confirmation.

44 Federal Acquisition Service U.S. General Services Administration Registration Confirmation

45 Federal Acquisition Service U.S. General Services Administration Property Contacts

46 Federal Acquisition Service U.S. General Services Administration Contacts to Obtain a User ID These contacts are the experts in Personal Property. Your GSA Area Property Officer and Agency National Utilization Officer are your first points of contact.

47 Federal Acquisition Service U.S. General Services Administration GSA Area Property Officer (APO)

48 Federal Acquisition Service U.S. General Services Administration National Utilization Officer (NUO) Click on the hypertext name of your Agency to see your National Utilization Officer contact information.

49 Federal Acquisition Service U.S. General Services Administration National Utilization Officer (NUO) Always try and contact your NUO to obtain a User ID.

50 Federal Acquisition Service U.S. General Services Administration GSAXcess® Help Desk For GSAXcess® technical issues, contact the GSAXcess® helpdesk.

51 Federal Acquisition Service U.S. General Services Administration Ready to Login FROM THE HOME PAGE YOU CAN Log In and Use GSAXcess® Get Answers to Personal Property Questions Find Personal Property Resources Go To Personal Property Regulations View Excess Personal Property Find Important Links for Personal Property The Login button is the entryway into GSAXcess®. You can perform other functions from the Login screen, such as change your password or user information.

52 Federal Acquisition Service U.S. General Services Administration Initial Log In – Step 1 System messages will guide you. Enter temporary password

53 Federal Acquisition Service U.S. General Services Administration Initial Log In – Step 2 First time you log into the system, you must change your temporary password and select a personal clue question. Click Submit.

54 Federal Acquisition Service U.S. General Services Administration Initial Log In – Step 3 A confirmation message appears. Click Submit to continue.

55 Federal Acquisition Service U.S. General Services Administration GSAXcess® Practice In Practice you can “practice” reporting, selecting, or any function available to you in GSAXcess® without affecting any real life data.

56 Federal Acquisition Service U.S. General Services Administration GSAXcess® Practice

57 Federal Acquisition Service U.S. General Services Administration GSAXcess® Practice Practice User ID is the same User ID as GSAXcess®

58 Federal Acquisition Service U.S. General Services Administration GSAXcess® Practice

59 Federal Acquisition Service U.S. General Services Administration Change Password If you know your old password and want to change it, click on the “Change Password? Click here.” hypertext.

60 Federal Acquisition Service U.S. General Services Administration Change Password Enter old password, enter new password, then click Submit. You can also change your clue question if needed.

61 Federal Acquisition Service U.S. General Services Administration Forgot Password If you have forgotten your password, click on the “Forgot Password? Click here.” hypertext.

62 Federal Acquisition Service U.S. General Services Administration Forgot Password Answer your personal clue question, enter a new password and click Submit.

63 Federal Acquisition Service U.S. General Services Administration Update User Contact Information To update your User Contact Information, enter click “Update User Contact Information? Click here.” hypertext.

64 Federal Acquisition Service U.S. General Services Administration Update User Contact Information NUO must update approving official information.

65 Federal Acquisition Service U.S. General Services Administration Receive Group Messages Make sure this is “Yes” to receive very IMPORTANT GSAXcess messages from Central Office, your GSA APO and your Agency NUO

66 Federal Acquisition Service U.S. General Services Administration Successful Entry to System


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