1. Counselors Using Data as a Tool
School Counselor Workshop
September 12, 2012

2. Counselors Using Data as a Tool
Overview – Participants will learn how to enter data into a spreadsheet and prepare a presentation which summarizes the results of the lesson.
Session 1 – Review of data terms, survey design and excel worksheets

3. Counselors Using Data as a Tool cont.
Session 2 – Visualizing data
How to integrate data into a spreadsheet and into a PowerPoint presentation.
Elements of effective presentations.
Session 3 – Presentation of data over time
PowerPoint presentation by class
New data collection tools
Next steps for school counselors

4. Objectives To discuss-- Review data terms used in ASCA National Model.
Review how data is used in the ASCA National model results reports.

5. What Does A School Counselor Do?

6. The ASCA National Model6

7. Examples of Data to Examine
Test Scores
Achievement
State
National
Enrollment
Honors/AP Classes
College Track
Special Education
Graduation Rate
By Gender
By Ethnicity
By SES
Attendance
Absences
Tardies
By Grade Level
Discipline
By Classroom
Types of Problems
Gender
GPA/Class Rank
Retention Rates
By Subject Area
By Gender, Ethnicity
Dropout Rate
Grade Levels
Gender, Ethnicity…
Reasons Why

8. Program evaluation data
It is critically important that school counselors use data to show the school counseling program’s impact through the evaluation of process, perception, and results data.
Process data
Perception data
Results data

9. Process Data “What did you do for whom?”
1, th grade students received the “Time to Tell” guidance lesson.
Four year plans were completed by 350 freshman students during English 9 classes.
Held six five-session counseling groups with eight students each on anger management.

10. Example of Process Data for one high school
Sixteen high school classroom guidance lessons were taught for (1 per quarter)
Eight student support groups (2 per counselor)
Forty-eight students participated in support groups
240 consultations regarding immediate student needs with parents, teachers, etc.
150 documented incidents of immediate and critical student interventions
75 documented referrals to outside agencies for families and students. 10

11. “What others think, know or demonstrate” data.
Perception Data
“What others think, know or demonstrate” data.
Measures competency achieved, knowledge gained or attitudes beliefs of students
Pre-post
Competency achievement
Surveys
Evaluations
Measures what students are perceived to have gained in knowledge 11

12. Perception Data - Examples
Competency Achievement
Every student in grades 9-12 completed a 4 year plan
Every 10th grade student completed an interest inventory
Knowledge Gained
89% of students demonstrate knowledge of high school graduation requirements
92% can identify Early Warning Signs of violence
Attitudes or Beliefs
74% of students believe fighting is wrong
29% of students feel safe at school
78% know the name of their school counselor 12

13. Results Data “So WHAT” data Hard data
Proof that your program has (or has not) positively impacted students ability to utilize the knowledge, attitudes and skills to effect behavior
Attendance
Behavior
Academic achievement 13

14. Results Report How are students different as a RESULT of what you do?
What does the data tell you?
Was the program successful?
What worked?
What did NOT work?
What needs to be changed? 14

15. Results Data - Examples
42 students on the retention list avoided retention as a result of being in a group.
Graduation rates improved 14% over three years.
Attendance improved among 9th grade males by 49%. 15

16. Achievement and Related Data
School counselors should be proficient in the collection, analysis and interpretation of student achievement and related data.
School counselors should be proficient in the collection, analysis and interpretation of student achievement and related data

17. Student Achievement Data
Standardized Test Scores
Grade point averages
SAT and AT scores
Graduation rates
Passing all classes
Promotion and retention rates
Drop out rates
Completion of specific academic programs (honors, college prep.)

18. School Specific Data- Achievement Related Data
Look at the date from the following three areas of achievement related data for your school.
Attendance data
Tardy data
Suspension rates
Discuss how you would use this data in selecting a closing the gap lesson based on a ASCA standard & a district performance objective.

19. Standards & Competency Related Data
Competency Achievement
Every student in grades 9-12 completed a 4 year plan
Every 10th grade student completed an interest inventory
All 3rd grade students achieved competency PS:B1.5
Demonstrate who, where, and how to seek help for solving problems and making decisions.

20. Disaggregated Data
Separating data by variables to see if there are any groups of students who may not be doing as well as others.
Gender
Ethnicity
Socio-economic status (free and reduced lunch)
Language spoken at home
Grade level, etc.

21. Disaggregated Data
Jefferson County, KY Advanced Placement Enrollment: Race and Gender

22. Data Over Time
To get a true picture of the impact of the school counseling program, it is important to look at data over time.
Immediate
Intermediate
Long Range

23. Immediate Data
Data that measures the immediate impact of knowledge, skills and attitudes change as a result of counseling activity or intervention.
Examples:
Pre-post test on student competencies addressed in a classroom unit.
The number of students who completed a 4-year plan.

24. Differences Pre- Post (Immediate Data)24

25. Intermediate Data
Data collected to measure application of knowledge, attitudes, and skills over a short period of time.
Examples:
Improved test-taking ability
Improved classroom behavior after small-group counseling
Improved grades this quarter after homework lessons.

26. Academic Results Intermediate Data
Start of Group End of Group
Students who came off retention list:
6th - 27
7th - 22
8th - 23
Students on retention list:
6th - 81
7th - 73
8th - 103
72 students avoided retention 26

27. Attendance Data After Intervention for Six Weeks (goal + 5% increase)

28. Long Range
School wide year-to-year, longitudinal student impact data collected for areas such as student attendance, graduation rates, and suspension rates.

29. African American and Latino 17 Year Olds Do Math at Same Levels As White 13 Year Olds
Source: NAEP 1999 Long Term Trends Summary Tables (online)

30. Percent

31. Comparison of Attendance Data for Eight Year Span
Percent Attendance
92.27%
93.33%

32. Stop

33. Percent

34. Percent
Without
WITH Career Plan

35. Academic Results Intermediate Data
After Academic Counseling Groups, Percentage of Students Demonstrating GPA Improvement:
37% of 6th graders (64)
24% of 7th graders (47)
72% of 8th graders (46)

36. Differences Pre- Post (Immediate Data)36

37. Total Number Of Parents Attending Events/activities at Each Target Site
1-Bloom Davidson Ford Gale
5-Lyons Maldonado Reynolds Vesey

38. Individual Reading Scores Of One Student

39. The ASCA National Model

40. Results Reports
Ensure programs are implemented, analyzed for effectiveness, and changed/improved as needed
Shared with stakeholders
Immediate, intermediate, and long-range results

41. Guidance Curriculum Results
Report documents results of the guidance curriculum lessons delivered to ALL students.
Provides process data, perception data & results data.
Provides implications and suggestions for next lesson.
Turned in to supervisor at end of the year.

42. 42

43. Guidance Curriculum Results Report
Report documents results of the guidance curriculum lessons delivered to ALL students.
Provides process data, perception data & results data.
Provides implications and suggestions for next lesson.
Turned in to supervisor at end of the year.

44. Closing the Gap Results Report
Shows the results of your action plan and gives data –
Process – number of students affected
Perception – what do students think they know
Results – what happened
Implications for future lessons

45. Websites ASCA: www.schoolcounselor.org
Russ Sabella:
Education Trust:
LifeBound:
Real Game:
TUSD”
Department, “S” school counselors, elementary career, academic, & personal/social lesson plans, and 9-12 curriculum books. Free to download.

46. Thank you!!!!!

47. Judy Bowers, Ed.D.
School Counselor Consultant
ASCA President