1. GROSSMONT-CUYAMACA COMMUNITY COLLEGE DISTRICT PROGRAM MANAGEMENT REPORT August 20, 2013 FIRST 80 DAYS

2. PROGRAM GOALS Clear Accountability Implement Best Industry Practices Standardized Policies and Procedures Clear Program Budget and Traceability Tailored Program Controls Measure Performance Outreach/Local Business Participation Communication – Internal and External Continuous Improvement

3. Program Controls Oracle Unifier – Program Management/Controls System UNIFIER CORE PLATFORM State of the Art Configurable Workflow and Task Management System Advanced Business Process Automation Full Featured, Secure Document Management Dashboards Comprehensive Audit Logs (Accountability ) Financial Reporting Tool

4. Program Controls Future Dashboards, Reporting, and Metrics

5. Program Controls Program Budget & Cash Flow

6. Program Controls Program Management Plan (PMP) Program Governance Document Standards and Procedures Policy Guidelines Processes and Workflows Digital Document Control Dynamic to Meet Needs of Program Changes Best Practices What is it?

7. Communications and Engagement Bond Program Communications Plan Purpose: build a district-wide communications infrastructure providing timely, regular and accurate information to the public regarding Proposition R/V projects. The plan identifies: Objectives Target Audiences Communications Channels Key Messages and Boilerplate Strategies and Tactics to Achieve Communications Objectives

8. Communications and Engagement Propositions R and V Construction Program Website The bond program website will provide a single location to provide up-to-date, accurate and transparent information about: All Proposition R projects, including a photograph, project details, and sustainability features All Proposition V information, with individual project pages to include renderings and project information as it becomes available All CBOC information, reports and meeting details All program reports, schedules, and financials.

9. Communications and Engagement Citizens’ Bond Oversight Committee Recruitment to - engineering, construction, architectural and business organizations with East County membership. Revised handbook - user- friendly and enhances ability of members to identify and engage with District leadership and Governing Board. Monthly Program Updates Greater outreach planned so all members may participate in campus/project tours.

10. Communications and Engagement Small Business Outreach Program The District’s Small Contractor Outreach Program will promote the participation of the following groups: Small, disadvantaged, minority-owned, woman-owned or disabled veteran-owned businesses, to be added to a Database of Small and Underutilized Businesses. Businesses located specifically in the GCCCD boundaries, to be added to a Database of East County Businesses Businesses located elsewhere within San Diego County, to be considered ‘local’ Advance bid notifications will be provided to these groups. Program and project-specific outreach events will be coordinated. Diamond Pacific Construction is located in La Mesa and is certified as a SBE and a DVBE

11. Activities To Date (partial) Program Budget + Detailed Project Budgets Infrastructure master planning - kickoff EIR update – kickoff Program material standards and specifications - kickoff Architect RFQ – interviews and pool selection late August Communications Plan – under review Website update – in construction Recruitment for CBOC vacancies CBOC handbook updated Project Fact Sheets LEED recommendation – drafted

12. Thank you!