2. Glenn Cerny Chief Information Officer Lansing Community College Jennifer Pierce Portal/Web/HTML DB Developer Lansing Community College Scott Spendolini Senior Product Manager Oracle Corporation

3. Migrating from Microsoft Access to Oracle Database 10g on the Web with Oracle HTML DB

4. Agenda  Introductions  Migrating MS Access to Oracle HTML DB  HTML DB at Lansing Community College – Why Oracle HTML DB – New Development – Demonstrations  Questions & Answers

5. Other HTML DB Presentations  Introduction to Oracle HTML DB – Brad Brown, 4:30PM today, Room 2001  Oracle HTML DB Advanced Features – Tony Jedlinski, 8:30AM tomorrow, Room 2001  Oracle HTML DB: New Features Explored – Sergio Leunissen, 11:00AM tomorrow, Room 2001  Building Database Centric Web Applications with Oracle HTML DB – Craig Hollister, 1:00PM tomorrow, Room 2001

6. O R A C L E H T M L D B Microsoft Access Migration

7. Access Password “Recovery”  About $15  Many variations  Also available for other MS Office Components  If your data is worth less than $15, MS Access is a good place to store it

8. Four Steps to a Successful Migration 1.Analyze 2.Design 3.Migrate the Data 4.Migrate the Application

9. 1) Analyze  MOST IMPORTANT STEP – If this is not done or done poorly, you will have a poorly designed HTML DB Application!  Analyze both the Data Model and Application  Decide if you can consolidate several MS Access Applications into a single HTML DB Application

10. 2) Design  Application Design – Many constructs of MS Access do not translate to the web – There is not necessarily a 1-to-1 relationship between an MS Access form and an HTML DB Form – HTML DB Reports can replace several MS Access Reports – Forms built in MS Access to manage LOVs can be managed as LOV natively in HTML DB

11. 2) Design  Database Design – Good database design is fundamental to a good application – Many MS Access Applications are written by people who don’t know a lot about data modeling – HTML DB wizards prefer numeric Primary Keys automatically populated via a Trigger – Normalize data where appropriate

12. 3) Migrate the Data  Use the Oracle Migration Workbench to move the data from Access to Oracle  If you need to change the data model: – Migrate ALL of the tables to Oracle – Make changes on the Oracle side via SQL Workshop

13. 4) Migrate the Application  Create an HTML DB Workspace based on the schema that the Migration Workbench created  Create an Application on this Workspace  Use the Wizards to quickly re-create the Forms and Reports in HTML DB

14. Southwind Wholesalers  Conversion of MS Access Northwind Traders Sample Application  Took about a day to fully convert all data, reports, business rules  HTML DB application has more functionality – Drill Down Links – User Security – Data Concurrency – Scalability  Available on HTML DB Studio (http://htmldb.oracle.com/studio)

15. Summary  It’s all about the data model!  A little planning will go a long way  There is more than one way to migrate an application – keep the client involved so as to not build something they will not want/like  Master-Detail wizard is coming in version 1.6 – Make sure to see Sergio’s New Features Presentation, 11:00AM Tomorrow, 2001 or stop by the DEMOGrounds to see Release 1.6

16. O R A C L E H T M L D B HTML DB at LCC

17. Why did LCC Select Oracle HTML DB?  Reusable and accessible format – Underlying Oracle Database – Easily access other Oracle apps data  Web-based – Many apps moving to the web – Considered more user friendly than forms  Cost – No additional software required – 10g Companion CD – Utilize non-developers

18. Why did LCC Select Oracle HTML DB?  Eliminate “Shadow Systems” – 4000 + Microsoft Access databases – Shadow Systems Required additional hardware (servers)  Quickly build applications – Wizards – Re-Use Existing apps or parts of existing apps

19. Improved User Feedback  Prior to Oracle HTML DB, Users would create applications and then ask IT to manage/fix/own them  After Oracle HTML DB, users are proactively seeking out IT for application development assistance – Much More Manageable – Controlled Development Environment

20. “We have been able to develop and deploy three production systems in two to three weeks.” - Glenn Cerny, CIO, LCC

21. D E M O N S T R A T I O N Project Tracker

22.  Development – Existing Oracle HTML DB Studio application – Development: 0 hours – Tweaking: roughly 5 hours  Audience – Technical skill level  Existing Application – Existing application was Microsoft Project

23. Project Tracker  Integration with other Oracle apps – Utilize LDAP Groups for authentication – Working on Single Sign On thru Portal  What we use this app for – College-Wide technology project management  Why we converted to Oracle HTML DB – Needed a Development Language that is understandable – Need accessible application

24. Project Tracker  Project Tracker Demo – Demo Update and Add – Demo Reports – Demo Admin

25. D E M O N S T R A T I O N Strategic Planning

26.  Development – Development Time: 4 hours – Customization & Tweaking: ~ 20 hours  Audience – LCC Executives – Board of Trustees  Existing App – None (users requested MS Access)

27. Strategic Planning  Integration with other Oracle apps – Utilize LDAP Groups for authentication – Working on Single Sign On thru Portal  What we use this app for – Strategic Planning is for LCC’s Drivers & Initiatives – To ensure activities are consistent with common goals – Allows the President to see what is happening in real-time

28. Strategic Planning  Why we converted to HTMLDB – Did not want to build new applications in MS Access as it is too difficult to deploy and manage – Ability for End Users to Quickly access applications via Portal – Easier to use Oracle HTML DB than MS Access, as user base is not very technical

29. Strategic Planning  Strategic Planning Demo – Demo Update and Add – Demo Reports – Demo Admin

30. “With Oracle HTML DB, we were able to quickly build a collaborative tool which increased communication and awareness among senior executives and the community.” - Paula Cunningham, President, LCC

31. D E M O N S T R A T I O N Strategic Renewal

32.  Development – Development roughly 1 hour – Tweaking roughly 5 hours  Audience – Low technical skill level  Existing Application – 8 ½” x 11” Paper

33. Strategic Renewal  Integration with other Oracle apps – Utilize LDAP Groups for authentication – Delivered the application through Portal via iFrames  What we use this app for – Gathering input from our executives – Introducing them to the benefits of this technology  Why we converted to HTMLDB – Need a Development Language that is understandable – Need instant feedback on data

34. Strategic Renewal  Strategic Renewal Demo – Demo Portal integration – Demo Excel integration – Update and Add – Demo Reports – Demo Admin

35. Summary  With Oracle HTML DB, Lansing Community College was able to: – Save Money – (Start to) Remove MS Access – Build Applications we couldn’t before – Increase Productivity – Gain Prestige for the IT Department

36. A Q & Q U E S T I O N S A N S W E R S