1. The reporting, analysis and follow-up of occurrences in civil aviation
EC Regulation 376/2014
The reporting, analysis and follow-up of occurrences in civil aviation
AOA Ops and Safety Conference - June 2015
John Hamshare
Heathrow Airside Policy and Oversight Manager

2. Headlines -1
This is the same level as Basic Regulation, i.e. legally binding;
Effective start date is November 15th 2015;
Applies to all organisations which are currently required to report MORs, i.e. includes Airport Operators, ANSPs, GHOs, Airlines etc.;
Main objectives:
Prevent accidents through reporting, analysis and follow-up of relevant safety information at industry, national and EU level
Ensure continued availability of safety information (enhanced Just Culture)
Improve information exchange within the EU

3. Headlines - 2
Organisations’ own reporting systems MUST be compatible with ECCAIRS;
Organisations are expected to pay any costs relating to amendments to their own reporting systems – EASA available to provide advice and support to any transition;
Organisations which do not have their own system will have access to a free online reporting portal;
NAAs (CAA) are required to have an ECCAIRS compatible system – most NAAs (including UK CAA) are already using ECCAIRS;
EASA and NAAs (through the ECCAIRS Steering Board) are finalising updates to ECCAIRS to facilitate the changes needed for the Regulation;
ECCAIRS is a free system, costs relating to the development of it have been paid for by the European Commission;
Introduction of VORs as well as MORs.

5. Headlines - 3
UK Airport Operators will continue to report MORs direct to UK CAA who will upload/ enter the report into their ECCAIRS database;
UK CAA will pass this information on to the ECCAIRS European Central Repository (ECR);
ECCAIRS/EASA will not be directly involved in the reporting process of Airport Operators incident reporting systems (or vice versa);
EASA will use the data in the ECR in conjunction with NAAs to support safety analysis and safety risk management activity to support the European Aviation Safety Plan (EASp).

6. Support for Reporting Free format (C.A. Forms) Organisation Manual
ECCAIRS
Minimum Data Fields
EU Risk Classification
Data Quality checks
ECCAIRS/ADREP Compatibility
Reporting means
Minimum Data Fields
Risk Classification
Data Quality checks

7. Headlines - 3
UK Airport Operators will continue to report MORs direct to UK CAA who will upload/ enter the report into their ECCAIRS database;
UK CAA will pass this information on to the ECCAIRS European Central Repository (ECR);
ECCAIRS/EASA will not be directly involved in the reporting process of Airport Operators incident reporting systems (or vice versa);
EASA will use the data in the ECR in conjunction with NAAs to support safety analysis and safety risk management activity to support the European Aviation Safety Plan (EASp).
Compatibility with ECCAIRS is focussed on use of an agreed taxonomy (based upon the ICAO ADREP taxonomy);
A DRAFT Reduced ADREP taxonomy (RIT) has been published for comment;
The RIT contains some general mandatory fields and some incident specific mandatory fields;
Once agreed, this taxonomy be fixed for 2 year periods, after this, there may be some minor amendments on a rolling basis, as required;
Industry encouraged to engage with EASA to support taxonomy development and improvement

8. Headlines - 4
There are specific time constraints related to reporting, investigating and analysing incidents/data:
Report within 72 hours of being made aware of an incident
Investigate incidents within 30 days of being made aware of them
In principle, final report no later than three months from the date of notification of the occurrence
Airport Operators should also provide a Risk Classification for each occurrence
Any existing Risk Classification Scheme/ Process can be used

9. European Risk Classification
From NAAs should also perform Risk Classification using the European Risk Classification Scheme (ERCS)
Development of the ERCS taking place in
ERCS designed to be easy and user-friendly so that it encourages wider use by industry – although this is not mandatory
ERCS Development Group has membership from cross section of industry:
ATM – CANSO and Eurocontrol
NAAs – France, Spain and UK
ARMS Developers and Research Organisations
Airlines and Trade Organisations (AEA, EBAA, ERA, IACA, IATA)
Airports (ACI Europe) and Manufacturers (ASD)

10. Timeline Timeline Authority stores the report in the National DB
Mandatory Report
Authority stores the report in the National DB
Authority Reporting to ECR
Authority updates report in ECR 1M
Reporting to Organization
Reporting to Authority
Reporting follow-up to Authority
Reporting final report to Authority
72h
Individuals
72h
72h 2M 1M 2M 3M T0
Timeline T0 1M 3M
Individuals
Voluntary Report
Reporting to Organization
Reporting to Authority

11. Compatible Reporting Means
Acceptable means available to facilitate compliance:
Off-line reporting form (mostly for individuals, small/med organisations)
On-line reporting form (mostly for individuals, small/med organisations)
E5X file format (mostly for large organisations)
Use of the ECCAIRS system
Organisations can agree with their Competent Authority any other means that provide similar levels of completeness and quality of data, and use the ADREP taxonomy;
Forms, On-Line reporting and upload of reports will be facilitated through a European Occurrence Reporting Portal;
Practicalities of implementation means that a transition period is anticipated, organisations will not be penalised if they are not fully compliant on 16 November

12. Workshops/Meetings Workshops for the industry
EASA organisations - 4 December 2014 in Cologne
Entire industry - 27 April 2015 in Brussels
Workshops for the Member States
30 March 2015 in Brussels – Documentation available
Autumn (October?) in Brussels
Development of a Policy Model for the Internal Industry Just Culture Policy
3 meetings (March/ May /June 2015)
Communication and promotion material
For Civil Aviation and for GA, to be finalised in Summer 2015
High Level Just Culture Conference - 1st October 2015 in Brussels

13. Thank You
Questions?
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