1. Energy Awareness in the Workplace Energy MAP Steps 3, 4, 13 & 14
February 7th 2007
Elizabeth Muldowney
Sustainable Energy Ireland

2. 3 key elements of successful energy management ?
Balance all 3 for a
successful
programme
Organizational
Management Commitment
Technical
Understanding your
energy usage and how to control it
People
Developing an energy efficient culture

3. The People Factor!
The 'people-factor' is key to the implementation of your Energy MAP
If people within your organisation are not aware of the opportunities and MOTIVATED to act, then the programme runs the risk of failure.

4. What is energy awareness?
Step 3: Energy Policy
Step 4: Communication
Step 13: Awareness
Step 14: Training

5. What is energy awareness? Step 3: The Policy
What is an Energy Awareness Policy?
A testimony of managerial commitment
What form can it take?
A statement of commitment
An energy consumption mission statement
An extended record of intentions regarding energy use in your company*
*See Step 3, Guide 1: Drafting an Energy Policy

6. What is energy awareness? Step 3: The Policy
An extended record of intentions regarding energy use in your company
Commitments
Investment
Objectives
Targets
Milestones
Deadlines
Responsibilities
Reporting Process
Review Process

7. What is energy awareness? Step 3: The Policy
Where to start…
Check for other company policies e.g. environmental, health & safety etc. and use as a template for the energy policy OR
Devise a draft of your own
Draw on different employee input which will serve to…
Get varied ideas for content
Give ownership to all staff

8. What is energy awareness? Step 3: The Policy
Policy Statement
Clear Summary
Commitment,
Legislation Compliance,
Avoidance of Energy Waste
Other relevant to YOUR company

9. What is energy awareness? Step 3: The Policy
Objectives & Targets
Examples:
To establish an effective energy management system
To monitor and control energy purchase and use
To improve staff awareness
To reduce dependence on fossil fuels
To reduce energy consumption

10. What is energy awareness? Step 3: The Policy
Responsibilities & Duties in the Organisational Structure
Identify roles and individuals involved in the process
Actually STATE this in the policy e.g.
The senior manager with overall responsibility for Energy MAP is ….
The energy team will comprise representatives from Dept. A, B, and C
Meetings will be held on the third Thursday of every month

11. What is energy awareness? Step 3: The Policy
Resources to be Applied
State available resources committed:
Time
Financial funding
People
The energy manager will spend x days per week/month dealing with energy management
10% of our annual energy bill will be dedicated to energy efficiency improvements
The energy team will comprise x staff

12. What is energy awareness? Step 3: The Policy
Action Plan
Description of Task
Expected Costs & Benefits
Programme of work with milestones and deadlines
NAME the individual(s) responsible for each action

13. What is energy awareness? Step 3: The Policy
Senior management endorsement
Involvement in Development
Signatures
Presence at launch
This can be used as PR for the company
Communicate policy

14. What is energy awareness? Step 4: Communication
Where to start?
Ensure everyone knows the policy exists
Ensure everyone knows the details of the policy
Involve everyone!
Launch the Policy with senior management presence

15. What is energy awareness? Step 4: Communication
Ingredients of Success
Timing
Momentum must be created and maintained
Date when in lower production period
What else is going on? Keep informed of internal development dates
External dates:
New year (resolutions) Spring: Spring cleaning
Charity week (resolve to give a certain amount of savings made to a specific charity)

16. What is energy awareness? Step 4: Communication
Format & Distribution
Glossy Copies?
Notice Boards?
Reception Area?
Recycled Paper?
Electronic Distribution?
What is best for your company set up?

17. What is energy awareness? Step 4: Communication
Who to involve?
Top Management at outset!
Key Staff
Energy Team
External Parties: Suppliers/Customers/Local Press
Getting the message across:
It doesn’t stop with the launch of the policy!
Departmental meeting discussion
Highlight main elements: plan, targets, milestones and deadlines: Stick to them!
Include the policy at induction training for new employees

18. What is energy awareness? Step 13: Awareness!
Making people aware of energy issues and energy saving practices in their day-to-day activities
Leads to a sustained improvement in energy performance within the organisation.
Savings from 5% to 20%

19. What is energy awareness? Step 13: Awareness!
4 Main Steps
Identify
Plan
Take Action
Review

20. Energy MAP 5 Step Approach
Commit
Identify
Plan
Take Action
Monitor &
Review

21. What is energy awareness? Step 13: Awareness!
Where to start?
Identify
What is the level of awareness?
How motivated are people?
How can you find out?
Examples…….

22. What is energy awareness? Step 13: Awareness!
Examples:
After hours/Shift Change Survey
What’s left on/turned off?
If it’s on – why?
If it’s on – how much energy is it using?
Communicate the findings with all staff

23. What is energy awareness? Step 13: Awareness!
Examples:
Conduct an Energy Awareness Survey of Staff
Provide prizes for x respondents
Communicate the Results
Remember timing and momentum???
Now is a good time to start your programme!

24. What is energy awareness? Step 13: Awareness!
Plan
Set targets for awareness and savings initiatives.
Select your target audience and segment it.
(See Step 13 Guide 1)
Select motivation themes for the programme and create messages.
E.g. local charity to get % of savings

25. What is energy awareness? Step 13: Awareness!
Take Action
Prepare and produce good quality visuals.
Draw up an action plan and calendar of actions.
Launch the “campaign” internally and use later in your external PR material if possible.
Disseminate the materials/messages over a phased period.
REMEMBER - Let people know how they can save energy!

26. Climate Change What is it?

27. Climate Change: Impacts

28. Climate Change: Impacts

29. Climate Change: Impacts
Change in Crops
Migration of pests
Increased winter rainfall in some areas, drought in others.
Increased extremes.
If land-based ice melts, sea level rise.

30. Power of One Campaign Energy Awareness Energy saving tips
Media Campaign

31. Motivation

32. The People Factor!
The 'people-factor' is key to the implementation of your Energy MAP
If people within your organisation are not aware of the opportunities and MOTIVATED to act, then the programme runs the risk of failure.

33. What is energy awareness? Step 13: Awareness!
Motivation
How to get it?
Create Awareness
Provide Training
How to maintain it?
Involvement
Ownership
Rewards
Interdepartmental/section Competition

34. What is energy awareness? Step 14: Training
Where to Start?
Identify key staff involved in main activities, processes or services
In order to realise the savings identified in Pillar 2, you may need to train these staff in energy efficient practices.

35. What is energy awareness? Step 14: Training
Carry out a training needs analysis
Define your training objectives
Develop training programme and materials
Carry out training
Evaluate the outcome

36. What is energy awareness? Step 14: Training
Training Needs Analysis
What kind of training is needed on an individual basis?
Through job descriptions, records and interviews you can identify the current skills
Compare these with the skills required to carry out the role satisfactorily

37. What is energy awareness? Step 14: Training
Define your training objectives
Decide the target areas for training and who needs to be trained
may include specialist training in particular plant, equipment or systems such as M&T
Managers may also need to be trained in aspects such as including energy in purchasing criteria
external contractors may require training.

38. What is energy awareness? Step 14: Training
Develop training programme and materials
Training may be carried out in a number of ways
formal ‘classroom’ training
on-the-job training
delivered by in-house staff
external suppliers.

40. What is energy awareness? Step 14: Training
Carry out training
Human Resources department
Training department
They can provide help on administrative aspects such as maintaining records of the training.

41. What is energy awareness? Step 14: Training
Evaluate the outcome
Evaluation methods include:
feedback questionnaires
examinations
observations or inspections
interviews with staff
monitoring of performance on-site

42. What is energy awareness?
Review
The Policy
What it is and how to create it
Communication
Various ways of doing this

43. What is energy awareness & Training?
What it is
How to maintain it
Motivation
Training
Different elements

44. elizabeth.muldowney@sei.ie 01-8082093
Take Action !

45. Enhanced supports for business 2007

46. New services in 2007 New supports for business – especially SMEs
Working with firms, sectors and groups
Energy MAP web resources and tools
Training in appropriate energy management
On-site energy assessments
Advice on standard efficiency solutions

47. Watch this space… Programmes launching soon
For information or to express interest contact
Deirdre Farrelly
Sustainable Energy Ireland
Tel