2.  Sign in for attendance verification.  Silence cell phones & other electronic devices.  PLEASE -- Refrain from mini conversations!

3.  Alcohol and Drug Use (Student Handbook 2012-2013, 7-2.1)  Harassment & Sexual Harassment (Student Handbook 2012-2013, 7-1.4)  Freedom of Speech (Student Handbook 2012-2013, 7-1.5)  Hazing (Student Handbook 2012-2013, 7-1.7)  Other Offenses (Student Handbook 2012-2013, 7-2.4)  Student Complaints: General (Student Handbook 2012-2013, 7-1.10)

4.  Academic (ASO’s)  Have a full-time Faculty member appointed by the college.  Registered (RSO’s)  Select an advisor(s) and submit their name to Student Life for approval from Collin Administration.  ASO’s & RSO’s  Per HB 2639, four (4) members of the executive board and advisors are required to attend training.HB 2639  Designate one student as the Primary Student Contact.  Submit an On-Campus Activity Approval Form or an Off-Campus Activity Approval Form for all organization events and activities.On-Campus Activity Approval Form Off-Campus Activity Approval Form  All  Comply with any policies, procedures.  Access to departmental and college funds in addition to requesting funds from SAFAC. SAFAC  Prior to traveling off campus overnight, students and advisors are required to attend a Travel Training session sponsored by the Dean of Students Office.Travel Training

5.  Identification with Collin  Earn the right to promote organizational activities and to participate in college and community events as a Collin Organization.  To have your event added to the Collin calendar, email Michael Gregorash (mgregorash@collin.edu) with your event information AFTER approval from Student Life and/or Collin Administration.mgregorash@collin.edu  Access and Utilization of Student Organization Offices & Use of Complimentary Supplies  200 regular copies & 100 color copies per month, per campus.  Utilize College Receiving Department for items ordered for Organizational purposes.  Utilization of College Facilities/Equipment/Campus News Boards  College must be open to access any/all facilities.  Recruit New Members  Special Events (i.e., Welcome Week, Get a Scoop, Rockin’ the Ridge)  Tables in Atrium 1

6.  Fund Raising Opportunities – ONE per month.  It is not permissible for Student Organizations to invite vendors on campus for any purpose, including fund raisers.  Vendors include, but are not limited to, the following: Food, Candles, Art, Jewelry, Decorations, Dishes, Bibles and Candy.  Petty cash (up to $10) and/or cash boxes are available from the Cashier’s Office  Must be checked out by Advisor with 24 hour notice.  Return to Cashier’s Office by 4:30 p.m. the same day.  Cash boxes also available from Student Life WITHOUT petty cash! 2

7.  Four (4) main goals of the recognition process:  Establish an on-going relationship with elected student leaders and appointed advisors.  Provide resource information to student leaders and advisors.  Assist student leaders and advisors in understanding their responsibilities, the expectations of student organizations and their members, and the procedures Student Organizations must follow.  Gather information from student organizations within a reasonable period. 1

8.  In order to maintain recognition status:  Annually apply for college recognition through Student Life & attend annual training.  Adhere to all local, state, and federal laws, the Collin Student Code of Conduct, and all college policies and procedures.  Inform Student Life of changes to organizational leadership or governing documents within five (5) business days.  Ensure continuity in leadership from year to year by training newly elected officers and maintaining good records. 2

9.  Registration Paperwork – due by noon on the second Friday of September and February. Registration Paperwork  Student Life will not process paperwork or grant recognition until all registration documents are received and the paperwork is completed by the deadline.  Recruit twenty (20) members that meet the minimum standards (2.0 GPA) to serve as "Members of Record.”  Receive confirmation of Recognition. 1

10.  Denial, Sanction, or Termination of Recognition:  Inability to complete organizational registration requirements by stated deadlines.  Failure to comply with college policies and/or procedures.  Collin Administration imposes sanctions on the organization.  Request by the local, state, or national chartering organization for termination.  Failure to have four (4) members of the executive board and the Advisor(s) attend an entire Officer/Advisor training session. 2

11.  Per HB 2639, four (4) members of the executive board and advisors are required to attend training.HB 2639  Student Organizations will assign at least one organization member to attend each Student Life training seminar.  Each organization must consist of at least twenty (20) currently enrolled students. 1

12.  Primary Student Contact Responsibilities  Ensure the organization complies with college policies and procedures and local, state, and federal laws.  Serve as the liaison between the Student Organization, Student Life, Collin, and the Student Life Student Organization list-serve. Respond to requests for information from Collin Administration.  Mailboxes and allocated bulletin board space are kept clean and updated at least once a month.  Ensure that one person is assigned to run organization meetings.  Draft official agenda prior to meeting, copied, and made available.  Robert’s Rules of Order should be followed. 2

13.  Faculty/Staff (includes overnight & day travel) @ http://www.collin.edu/studentresources/deanofstudents/travel.html http://www.collin.edu/studentresources/deanofstudents/travel.html  Must obtain written approval from their supervisors prior to recognition from Student Life.  Attend mandatory training per HB2639 or complete online training (only available to returning Advisors) and the assessment.  Guide the leadership of the organization and to serve as a mentor; be professional at all times. Assist the leadership in planning and implementing meetings, events, and activities; should not mandate events.  Have knowledge of and approve all organizational activities and expenditures. Approval should be based on the feasibility of the event. 1

14.  Ensure plans for any activity conform to college policies and procedures.  Required to attend all organizational off-campus functions, unless these duties are shared between multiple advisors (strongly encouraged to attend all on-campus meetings).  One advisor for every 30 individuals for on-campus events. One Advisor for every 10 students for off-campus events.  Primary advisor to one Student Organization at a time. 2

15.  Must use the 2012-2013 Sample Constitution.Sample Constitution  All areas in bold on the Sample Constitution must be included in your Student Organization’s Constitution.  Must type constitution. Hand written constitutions will not be accepted!

16.  On & Off Campus Activity Approval Forms On & Off Campus Activity Approval Forms  All organizational activities require approval from Student Life and/or the Dean of Student Development (depending on Tier).  Organizations may not publicize or hold any activity until approved by Student Life and/or Collin Administration.  Utilize the following to advertise:  Campus News Boards  Check out easels  Facebook (per SOPM guidelines)SOPM  To have your event added to the Collin web calendar, email Michael Gregorash (mgregorash@collin.edu) with your event information.mgregorash@collin.edu

17.  Financial Financial  Each organization is required to submit an updated Agency Account Form to Student Life in order to access funds.Agency Account Form  Signatures required for purchases: Advisor and Treasurer OR Advisor and President. Final signature with Director of Student Life  Academic Orgs require the appropriate Vice President signature in addition to above signatures on paperwork for purchases.  Make copies of all purchases and deposits for Treasurer.  Monthly Budget Reports will be e-mailed to Advisor(s) and all Officers.  Petty Cash Petty Cash  Reimbursement for items less than $50 with original receipt.  Food & drink purchase are not eligible for Petty Cash reimbursement.  Check Requests (not including SAFAC awards) Check Requests  Used to pay vendors directly with an order form or invoice attached. 1

18.  Performer/Speaker/Guest Lecturer Contracts & Contract Labor Forms  Student Organizations do not have the right or authority to enter into a contractual agreement.  Any organization considering contracted services must contact Student Life.  SAFAC (Student Activity Fee Advisory Committee) SAFAC  All Student Organizations are eligible to apply for funds.  Funds are NOT a guarantee – plan accordingly & early.  Not to be used as a reimbursement plan.  Recommended: Full-time staff review before submitting to SAFAC Committee.  Four Decisions can be made regarding Funding Request: Fully fund; Partial fund; Deny; Table.Funding Request 2

19.  Students (day travel ONLY) @ http://www.collin.edu/studentresources/deanofstudents/daytravel.html http://www.collin.edu/studentresources/deanofstudents/daytravel.html  Scheduling Travel Orientation Meetings for Overnight Travel Scheduling Travel Orientation Meetings  Required every academic year September 1 through August 31.  Students and advisors who do not complete the required Student Travel Orientation meeting will not be allowed to attend the overnight event or activity – no exceptions.  Steps for Successful Travel Meetings  Survey the group for best possible options.  Contact the Dean of Student Development (DOSD) Office to schedule student travel training based on survey of the group.student travel training  Receive confirmation of travel meeting from DOSD Office.  Notify the group of the upcoming Student Travel Orientation meeting.  A Travel Commitment Form must be completed when using Collin funds.Travel Commitment Form 1

20.  Student Field Trip Form  Work with Student Life upon receiving funding and PRIOR to travel.  Liability Waiver Forms Liability Waiver Forms  Must be turned in at least three (3) business days prior to travel.  Advisor, Advisor of Record, Faculty Member, or other responsible party must keep this form on their person throughout the trip.  Airfare  Must be purchased in advance and reimbursed.  TSA Guidelines requires your ID & ticket reflect the exact same name.  Per Diem  Texas rates: $10/breakfast; $15/lunch; $21 dinner. Out of state: Contact Yvonne Hooper @ yhooper@collin.edu.yhooper@collin.edu  Deduct the conference meals (i.e., cannot receive per diem for lunch IF the conference is providing lunch).  Disbursement to Advisor prior to travel. 2

21.  Lodging  Students may not share room with Advisor, Advisor of Record, Faculty Member, or other responsible party.  Students may only room with fellow students of the same sex.  Each student must have their own bed.  Use of College Van/College-Leased VehiclesCollege Van  Must limit passengers to nine (9) in a vehicle, including the driver, only using 12 passenger vans. 15 passenger vans are NOT permitted!  Driver must be Collin Faculty or Staff ONLY.  Approved College Vendors for Leased Vehicles Approved College Vendors for Leased Vehicles 3

22.  Organizations may not publicize or hold any activity until approved by Student Life and/or Collin Administration.  Utilize the following to advertise after event is approved:  Student Organization Bulletin Boards (SCC & PRC)  Campus News Boards/Check out Easels  Collin Web Calendar – email Michael Gregorash (mgregorash@collin.edu)mgregorash@collin.edu  Facebook (per SOPM guidelines)SOPM  Student Organizations are not permitted to send e-mail blasts

23.  Most forms are fillable and found on the Student Organization Webpage.Student Organization Webpage Paperwork?!? More Paperwork?!?! Even More Paperwork?!?!?!