1. Copyright Sam Demas, Diane Graves & Eric Jansson, 2007. This work is the intellectual property of the authors. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the authors.

2. An Initiative to Share Digital Repository Services for Liberal Arts Colleges Sam Demas, Carleton College Diane Graves, Trinity University Eric Jansson, NITLE

3. Genesis of the project April 2004

4. Founding Four Carleton College, MN Dickinson College, PA Middlebury College, VT Trinity University, TX –All members of NITLE –All members of the Oberlin Group

5. Who we are Small, selective liberal arts colleges Healthy endowments Strong programs in the sciences Emphasis on faculty-guided undergraduate research Light on our feet

6. The opportunity A chance to get into IR game Showcase student work Introduce faculty and students to publishing alternatives Introduce Creative Commons license Experiment with the concept

7. Our first platform Berkeley Electronic Press (BEPress) ProQuest Digital Commons –http://digitalcommons.macalester.edu/http://digitalcommons.macalester.edu/

8. LIMITATIONS

9. Growing Interest from Peers

10. Spring 2007 RFP –Longsight –Fedora –ContentDM Review Presentations

11. We needed help

12. Accomplishments to date Group contract with Longsight as host Attend “Open Repositories” 2007 DSpace Implementation Feb. 2007 June 2007 membership meeting to identify the work ahead Membership growth: 27 members Small amounts of content up Workshops planned

14. Lessons Learned Schools have different purposes and visions for their IR Cooperation is hard! Governance is hard! Content recruitment is hard! Lots to learn and lots to do

15. Challenges ahead, 1 of 5 –Governance Growth and diversity of membership Segmentation into multiple repositories? –How to form segments –Relationship among them? –Content searchable across segments? NITLE’s role and role of LASR Advisory Board Mission statement Effective communication

16. Challenges Ahead, 2 of 5 Realizing the benefits of cooperation –How to mobilize the LASR community to make decisions, and Take action on foundational issues? Communication –Moodle –Lists –Video-conferencing –Meetings and workshops

17. Challenges Ahead, 3 of 5 –Education, training, best practices development –Workshop topics 1.Scope and content definitions 2.Site organization 3.Metadata standards and practices

18. Challenges ahead, 4 of 5 4. Access controls - granularity & uniformity? To specific content By specific user groups Shibboleth implementation 5. Rights management Local policies and practices essential Common policies for LASR? Many using Creative Commons, use with attribution

19. Challenges ahead, 5 of 5 6. Joint strategies for content recruitment –Critical mass of common content: -->undergraduate research –Methods: records management program Individual relationships and projects Scraping content from college web site Low hanging fruit? 7. Joint strategies for marketing and education at the campus level

20. Example of one campus’ approach Start as pilot project, not a service Campus conversation on digital archiving Solicit partners in pilot, e.g. –Student senior papers/projects (honors only?) –Student publications (campus clubs, newspaper) –Campus radio station archives –Music department performance archive –Department records, publications (library) –Prize papers

21. Building a bigger sandbox locally…. the education challenge-- what is the relationship of Institutional Repository to: OnBase-->Admin archive systems? ContentDM? Other content delivery systems? Course management system? web content management system)? ARTstor? E-reserves? E-portfolios? Collab (disk spaces for works in progress)? Department servers? Etc., etc., etc.

22. About NITLE… Not-for-profit serving small, independent, undergraduate-centered colleges and universities, in US and abroad Over 100 campus participating Three main services: 1.Networks of peer and topic-centered communities 2.Professional development and training programs 3.Managed technology services http://www.nitle.org

23. NITLE Information Services Managed Services Managed Services Training Community of practice / Peer network Community of practice / Peer network COMMUNITY EXPERTISE PROF DEVELOP- MENT PEER SUPPORT & FEEDBACK EFFICIENT ACCESS JUST-IN-TIME KNOWLEDE SHARED CONTEXT

24. NITLE Information Services Current Areas of Activity: –DSpace and Institutional Repositories (IRs) –Open-source Learning Management Systems –Multipoint Interactive Videoconferencing –NITLE is open to investigating other areas with its participants Collaboration –NITLE provides programs and services in support of collaborative projects –community member organize and lead collaborative initiatives, making use of NITLE services

25. NITLE DSpace Services Through services around DSpace and IRs, NITLE intends to –help meet campus needs for IRs –help meet the needs of collaborative projects, like LASR –help other projects and campuses learn from each other, as they explore a common concern

26. NITLE Information Services Exploring with the community new ways of working together for the common good Examples: –Enabling easy and cost-effective ramp-up via shared resources (NITLE’s segmented DSpace repository) –Working with technology developers (DSpace Foundation) to contribute while allowing the small college community to participate in needs assessment –Allowing the community to develop and distribute expertise (NITLE DSpace Technology Fellowships)

27. Thank you! We’re glad to take your questions