1. The Embedded Librarian A Collaboration Stephanie Brenenson - FIU Elita Kalma - FAU

2. What is an embedded librarian? A.A librarian traveling with troops in Iraq. B.A librarian attached to a specific course. C.A librarian that provides distance learners with a direct connection to the library. D.A librarian that provides services directly to students in an online or traditional course. E.All of the above

3. Online Courses  Middle Tennessee State University Added to online course as teaching assistant, co-instructor or co- designer Added to online course as teaching assistant, co-instructor or co- designer Contacts class via course email Contacts class via course email Class contacts librarian via course email, outside email account or telephone Class contacts librarian via course email, outside email account or telephone Some faculty set-up library discussion board in course Some faculty set-up library discussion board in course Librarian checks course daily and once on weekend/during breaks Librarian checks course daily and once on weekend/during breaks Proactive for impending assignments Proactive for impending assignments  Ball State: Provide screencast orientation Provide screencast orientation Respond to questions on discussion board Respond to questions on discussion board Assisted professor in assignment creation on blogs and evaluating resources. Assisted professor in assignment creation on blogs and evaluating resources.

4.  Community College of Vermont Participated in students’ mid-term and end-of-semester paper discussion forums Participated in students’ mid-term and end-of-semester paper discussion forums Post tips independently from discussion board Post tips independently from discussion board Program works best with these elements: Program works best with these elements: The librarian works with students on specific research-focused assignmentsThe librarian works with students on specific research-focused assignments “Ask the Librarian” is built into the specific assignment“Ask the Librarian” is built into the specific assignment Faculty members reiterate to students the importance of asking the librarianFaculty members reiterate to students the importance of asking the librarian An “Ask the Librarian” forum is set up in the discussion boardAn “Ask the Librarian” forum is set up in the discussion board Librarian’s marketing efforts paid off since demand now exceeds staffing Librarian’s marketing efforts paid off since demand now exceeds staffing Alternative Methods Alternative Methods Library courses for specific curricular areasLibrary courses for specific curricular areas Online shell with web links, RSS feeds, tutorials and database instructions Online shell with web links, RSS feeds, tutorials and database instructions Discussion forums Discussion forums IP Videoconferencing and NetMeetingIP Videoconferencing and NetMeeting (Matthew and Schroeder)

5.  University of Wisconsin- Eau Claire One librarian collaborated with faculty in 2 online courses. One librarian collaborated with faculty in 2 online courses. Librarian’s title: Distance Education & Reference Librarian Librarian’s title: Distance Education & Reference Librarian Portion of library website dedicated to Distance Ed students. Portion of library website dedicated to Distance Ed students. Promotion of services to students very important. “You’re out of sight…but not out of mind.” Promotion of services to students very important. “You’re out of sight…but not out of mind.” Got faculty buy-in via: Got faculty buy-in via: Scheduled one-on-one meetingsScheduled one-on-one meetings Attended campus cultural & social eventsAttended campus cultural & social events Joined campus-wide committeesJoined campus-wide committees Several issues arose: Several issues arose: 57% of contact with librarian was for technical issues57% of contact with librarian was for technical issues Pattern of questionsPattern of questions Students expect 24/7 access to librarianStudents expect 24/7 access to librarian Advantages to embedded librarian: Advantages to embedded librarian: Increased collaboration with facultyIncreased collaboration with faculty Librarian can follow up to questions easily, knows what students are discussing in classLibrarian can follow up to questions easily, knows what students are discussing in class Question about library service part of course evaluationQuestion about library service part of course evaluation www.uwec.edu/markgrjs/Presentation.pptwww.uwec.edu/markgrjs/Presentation.ppt (Jill Markgraf) www.uwec.edu/markgrjs/Presentation.ppt

6. Traditional, Hybrid and Online Courses  May co-teach and/or teach multiple sessions  Sessions should be timed to coincide with course research  May evaluate and grade assignments  Responsible for a percentage of the course grade  Time commitment far exceeds normal library instruction Librarian responsibilities need to be adjustedLibrarian responsibilities need to be adjusted

7. The FIU Story Chapter One It started as a collaboration and before we knew it, we were embedded.

8. FIU Examples  Economic Geography - GEO 3502 Worked with faculty member to design research assignment and course sequence Worked with faculty member to design research assignment and course sequence Librarians taught 5 sessions Librarians taught 5 sessions Sessions timed to correspond with each impending part of the semester-long assignmentSessions timed to correspond with each impending part of the semester-long assignment Provided annotated bibliography of online sources Provided annotated bibliography of online sources Offered consultations for individuals or groups Offered consultations for individuals or groups Observe final presentations Observe final presentations  Honors Seminar - IDH 3005 (Fall course) Librarians taught 7 sessions Librarians taught 7 sessions Preparation for Spring course requirements Preparation for Spring course requirements Assignments were prepared, corrected and graded by librarians Assignments were prepared, corrected and graded by librarians Library component is 20% of the total course grade Library component is 20% of the total course grade

9. Library Marketing Examples: Embedded librarian services available to faculty  Middle Tennessee State University Middle Tennessee State University Middle Tennessee State University http://ulibnet.mtsu.edu/distance/EmbeddedLibrarian.htm http://ulibnet.mtsu.edu/distance/EmbeddedLibrarian.htm  Southern Connecticut State University Southern Connecticut State University Southern Connecticut State University http://home.southernct.edu/~hedreenr1/embedded.html http://home.southernct.edu/~hedreenr1/embedded.html

10. Workshops for Librarians  University of Texas at Austin “Be an Embedded Librarian”: Getting involved in a Blackboard course: Ideas for Librarians HandoutHandout for workshop held on May 17, 2006 Handout http://www.lib.utexas.edu/services/instruction/resources/handouts/ EmbedLibrianIdeas.pdf   University of Wisconsin - Eau Claire “Lurking Librarian” Tells All Collaborating with faculty in online courses Powerpoint presentation Powerpoint presentation by Jill Markgraf for workshop held at WAAL 2004http://www.uwec.edu/markgrjs/

11. Articles of Interest  Matthew, Victoria and Ann Schroeder. “The Embedded Librarian Program.” Educause Quarterly, 29(4), 2006. Matthew, Victoria and Ann Schroeder. “The Embedded Librarian Program.” Educause Quarterly, 29(4), 2006. Matthew, Victoria and Ann Schroeder. “The Embedded Librarian Program.” Educause Quarterly, 29(4), 2006.http://www.educause.edu/apps/eq/eqm06/eqm06410.asp View a powerpoint presentation at NERCOMP 2006View a powerpoint presentation at NERCOMP 2006powerpoint presentation powerpoint presentation http://www.educause.edu/content.asp?page_id=666&ID=NCP0668&bhcp=1  York, Amy. “The Embedded Librarian Service at MTSU.” Tennessee Libraries, 56 (2), 2006. York, Amy. “The Embedded Librarian Service at MTSU.” Tennessee Libraries, 56 (2), 2006. York, Amy. “The Embedded Librarian Service at MTSU.” Tennessee Libraries, 56 (2), 2006.http://www.tnla.org/displaycommon.cfm?an=1&subarticlenbr=65  Hearn, Michael R. “Embedding a librarian in the classroom: an intensive information literacy model” Reference Services Review, 33 (2), 2005.  Ramsay, Karen M. and Jim Kinnie. “The Embedded Librarian.” Library Journal, 131(6), April 1, 2006, p.34. Ramsay, Karen M. and Jim Kinnie. “The Embedded Librarian.” Library Journal, 131(6), April 1, 2006, p.34. Ramsay, Karen M. and Jim Kinnie. “The Embedded Librarian.” Library Journal, 131(6), April 1, 2006, p.34.http://www.libraryjournal.com/article/CA6317224.html

12. Other Resources of Interest  Southwell, Karen and Judith Brook. “Embedded Assignment Guides: Point of Need Instruction on the Web” Georgia Library Quarterly, 41(1), Spring 2004.  The Embedded Librarian: Making and Leading the Team. The Embedded Librarian: Making and Leading the Team. The Embedded Librarian: Making and Leading the Team.http://www.loc.gov/flicc/video/cmwg/embedded/embedded.html This video discusses librarian experiences in the health sciences. This video discusses librarian experiences in the health sciences.