FINANCIAL SERVICES CENTER TRAINING FACILITY AUSTIN, TX PRESENTS FSC Training Staff (512) 460-5059 A/O Oct 08.

FINANCIAL SERVICES CENTER TRAINING FACILITY AUSTIN, TX PRESENTS FSC Training Staff (512) 460-5059 A/O Oct 08

WELCOME TO THE FINANCIAL $ERVICE$ CENTER AUSTIN, TEXAS

Section 1 1-1 thru 1-2 Introduction/Outline Section 2 2-1 thru 2-25 FMS Research Techniques MSGL GLTS GLDB Section 33-1 thru 3-24 Accounts Receivables Negative PV 03 Treasury Offset Program (TOP) System Section 3a Payments Zero PV 01 Recurring Payments Section 44-1 thru 4-28 Payroll Transactions Section 55-1 thru 5-46 Travel Transactions Section 66-1 thru 6-14 Financial Indicator Report Section 77-1 thru 7-11 F911 vs Macro Section 88-1 thru 8-10 Annual close Memo Draft Section 99-1 thru 9-6 Annual Close/Trial Balance Section 1010-1 thru 10-6 Journal Voucher TABLE OF CONTENTS

Introduction

Class Schedule: Class start: 8:30 a.m. Class ends: 4:00 p.m. Objective: At completion of this course the student will be able to: FMS Research Techniques MSGL GLTS GLDB Accounts Receivables Billing Documents (BD) Negative PV 03 Treasury Offset Program System (TOP) Payroll Transactions Expenditures (PR ) Billing Documents (BD) Unfunded Expense (UE) TDY Travel F854 Report Out of Balances for Employee Advances Common Problems Solutions 1-1

Introduction Objective: At completion of this course the student will be able to: Financial Indicators Web Site 889B report 3875 F911 report vs Macro Common Issues Annual Close Memo Draft Annual Close and Trial Balance Journal Vouchers Station’s Journal voucher FSC Journal voucher 1-2

WEBSITES http://www.va.gov/publ/direc/finance/finance.htm VA Directives, Handbooks, Bulletins http://www.fsc.va.gov/fsc.index.htm FSC homepage http://vaww1.va.gov/fmshome Under FMS User Guide, FMS guides can be accessed http://vaww.fscdirect.fsc.va.gov FMS GL and Proforma http://vaww.fscdirect.fsc.va.gov/newsflash News Flash location http://vaww.frs.aac.va.gov/logon.asp FRS https://vaww.snapwebfms.aac.va.gov/ FMS SnapShotWeb http://austin.aac.va.gov EOS API for RSD reports 1-3

FMS Research Techniques

2-1 These are FMS tables used for researching

2-4 Accounting Event Type Table ACTION: R TABLEID: ACEV USERID: RO47 BAM ACCOUNTING EVENT TYPE REFERENCE DATA SCREEN KEY IS ACCOUNTING EVENT TYPE H ‑ ACCOUNTING POST FLAGS REQD EVENT VEND BOC PROJECT FUND CAT FIELD DESCRIPTION ‑‑‑‑‑‑‑‑‑‑ ‑‑‑‑ ‑‑‑ ‑‑‑‑‑‑‑ ‑‑‑‑‑‑‑‑ ‑‑‑‑‑ ‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑ ‑ 01 ‑ SP03 Y Y N Y Y EXPENDITURE/EXPENSE 02 ‑ SP04 N Y N N N EXPENSE ONLY 03 ‑ SP05 Y N N Y N BALANCE SHEET TRANSFER 04 ‑ SP06 N N N N N REVENUE REFUND 05 ‑ SP07 N N N N N REFUND REIM BILLED EXPEND 06 ‑ SP08 N N N N N REFUND REIM BS TRANSFER BILL 07 ‑ SP09 N N N N N REFUND REIM REVENUE BILLING 08 ‑ SV99 N Y N Y N MISCELLANEOUS 09 ‑ TK01 N N N N N TICKETS ‑ PAYABLE 10 ‑ TK02 N N N N N TICKETS ‑ PREPAID 11 ‑ VS01 N N N N N VOUCHER SELECTION 12 ‑ VS02 N N N N N DISCOUNT TAKEN 13 ‑ VS03 N N N N N DISCOUNT LOST

Example of BOCT FY Differences It is important to look up the BOC by fiscal year of the transaction. For example: You are trying to process an EW from Fund 0160A1, FY 09, BOC 1150 for performance awards to Fund 0160X4, BFY 94. If you look on the BOCT table for FY 94 BOC 1150 did not exist. In scanning the BOCT table for FY 94 you will find that BOC 1114 is for performance awards. ACTION: R TABLEID: BOCT USERID: S104 AFA BUDGET OBJECT CODE REFERENCE DATA SCREEN KEY IS BUDGET FISCAL YEAR, BUDGET OBJECT CODE FED BOC SUB BOC OBL= REST BOC OBJ OBJ PS BOC 1099 TRAVEL BUDG POST EXP LKUP DEACT FY CODE CLS CLS IND IND IND FLAG FLAG LMT FLAG BOC FLAG DATE -- ---- --- --- --- --- ---- ------ ---- ---- ---- ---- ---- -------- 01- 09 1150 110 11 Y Y N N N 11 N Y N NAME: PERFORMANCE AWARDS SHORT: PERFMNC AWDS 02- 09 1151 110 11 Y Y N N N 11 N Y N NAME: EXECUTIVE NURSES SPECIAL PAY SHORT: NURS SPCL PY ACTION: R TABLEID: BOCT USERID: S104 AFA BUDGET OBJECT CODE REFERENCE DATA SCREEN KEY IS BUDGET FISCAL YEAR, BUDGET OBJECT CODE FED BOC SUB BOC OBL= REST BOC OBJ OBJ PS BOC 1099 TRAVEL BUDG POST EXP LKUP DEACT FY CODE CLS CLS IND IND IND FLAG FLAG LMT FLAG BOC FLAG DATE -- ---- --- --- --- --- ---- ------ ---- ---- ---- ---- ---- -------- 01- 94 1111 110 11 Y Y C N N 11 N Y N NAME: SPECIAL PAY F/T DENTISTS SHORT: F/T DEN S/P 02- 94 1112 110 11 Y Y C N N 11 N Y N NAME: SPECIAL PAY P/T PHYSICIANS SHORT: P/T PHYS S/P 03- 94 1113 110 11 Y Y C N N 11 N Y N NAME: SPECIAL PAY F/T PHYSICIANS SHORT: F/T PHYS S/P 04- 94 1114 110 11 Y Y C N N 11 N Y N NAME: PERFORMANCE AWARDS SHORT: PERF.AWARDS 05- 94 1115 110 11 Y Y C N N 11 N Y N NAME: SENIOR EXEC.SERVICE BONUS SHORT: SES BONUS 06- 94 1116 110 11 Y Y C N N 11 N Y N NAME: REEMPLOYED ANNUITANTS REIMB SHORT: REEMP. ANNUI 2-5A

Example of Reject ACED/ACEN/ACEV/BOCT COMMND: DOCID: ET 40 832Z50005 STATUS: HELD 001-001 OF 002 BATID: SUB STN: 03/23/08 01- LINE: 001 REF DOC: CO 832Z50005 REF LINE: 001 ACCP DATE: PAY ADV: REF ADV: REF ADV LINE: INV DATE: VENDOR INV NO/LINE: LOG DATE: T/T: 01 BFYS: 04 FUND: 0111 STATION/SAT: 832 FCP/PRJ: EF3021 JOB NO: 14 COST CTR/SUB: BOC/SUB: 2549 REPT CATG: REV SRCE/SUB: CLSD BFYS: CLSD FUND: GL ACCOUNT: DESCR: SEE LINE 002-CORRECT FUND APPN LINE AMOUNT: 350000.00 I/D: D P/F: INT REASON: LIQ AMOUNT: QUANTITY: ADV: UNAPPLIED DEP NO: 01-CPM02-TRAN CODE/TYPE NOT IN ACED ACTION: R TABLEID: BOCT USERID: S104 FSC BUDGET OBJECT CODE REFERENCE DATA SCREEN KEY IS BUDGET FISCAL YEAR, BUDGET OBJECT CODE FED BOC SUB BOC OBL= REST BOC OBJ OBJ PS BOC 1099 TRAVEL BUDG POST EXP LKUP DEACT FY CODE CLS CLS IND IND IND FLAG FLAG LMT FLAG BOC FLAG DATE -- ---- --- --- --- --- ---- ------ ---- ---- ---- ---- ---- -------- 01- 04 2549 250 25 N N C N N 25 Y Y N NAME: ROADS AND GROUNDS MAINTENANCE SHORT: RDS&GRNDS MN 2-6

2-10 The FMS Accounting Codes Accounting Codes are used to indicate the accounting distribution associated with each document. When entering the accounting codes, enter only those which are relevant to the budget affected by the document. Fund codes (FUND) represent various combinations of an appropriation code, category, and limitation. The new budget structure uses the FMS "Fund Code" to identify the limitation code in addition to the appropriation and apportionment codes, (e.g. 0160A1). An Administration/Staff Office (A/O) code stands for the Administration or Staff Office that manages a given fund. A/O codes are also used to identify the user entering a document. A/O 04 – FSC/VACO Finance 10 – Medical Centers 20 – VBA Veterans Benefit Admin 40 – National Cemetery 90 – OAMM/Supply Fund (4537B) 08 – Construction (if CO is funding) 02 – District Counsel Station Numbers (STATION/SAT) are the three-character identifiers assigned to each VA station. Budget Object Codes (BOC/SUB) are four-character fields used to identify goods and services purchased with Federal funds. The first two digits of each BOC (referred to as the object class) are standard within the Federal government. Cost Centers (COST CTR/SUB) are six-character, non-budgetary, organization codes used to record expenditures of funds by various organizations within VA. Fund Control Point (FCP) – also known as Accounting Classification Codes (ACC) – this is comprised of four codes with the following format: CharacterDescription 1-2Program Code 3-4Sub-program Code 5-7Organization Code 8-9Activity Code

Proforma Web site http://vaww.fscdirect.fsc.va.gov/ Discuss comparable transaction codes and transaction type for transaction code CR. 2-20

Accounts Receivable, Negative PV 03s, Treasury Offset Program (TOP)

3-1 The Accounts Receivable Subsystem is the FMS method for recording and managing outstanding receivables and accurately applying cash receipts. The VA will use this subsystem to record the amounts billed and collected, including revenue transactions for services rendered, vendor refunds, balance sheet transfers, and cash advances. The Accounts Receivable Subsystem allows the VA to account for these billings and collections for financial accounting and reporting purposes. This chapter contains the following information on how to: Process a Billing Document (BD) to record a bill for collection. Process a Cash Receipt (CR) to record a cash collection. Process a Write-off (WR) document to record an accounts receivable write-off.

Negative PV 03 COMMND: DOCID: PV 04 FSC9K026701 STATUS: ACCPT 001-001 OF 001 BATID: SUB STN: 10/30/08 PAYMENT VOUCHER INPUT SCREEN TRANS TYPE: 03 PV DATE: ACCT PRD: ACTION: SUB STN: 104 VENDOR CODE: 752574581 02 NAME: BIG SPRING HOSP CORP BENEFICIARY: PPAY TYPE: ADDR1: SCENIC MOUNTAIN MED CTR SCHD PMT DATE: FISCAL APRV: ADDR2: PO BOX 1288 DOC TOTAL: 129489 CITY/ST/ZIP: BIG SPRING TX 797211288 CHECK TYPE: COMMENT TO PRINT: DISC %: DAYS: P/E TERM: AMT: 01- LINE: 001 REF DOC: BD FSC9K0267 REF LINE: 001 ACCP/DEL DATE: VENDOR INV: BOCFSC9K0267OCT1006 INV DATE: 10 14 08 LOG DATE: REF VEND CODE: REF VEND NAME: LINE AMOUNT: 129489 I/D: D P/F: UNAPPL DEP NO: LIQ AMOUNT: DESCR: OUTST OBLIG: 0.00 LINE TYPE: INT RSN: DISC RSN: BFYS: 09 FUND: 0160A1 STATION/SAT: FSC FCP/PRJ: 0100222V1 JOB NO: COST CTR/SUB: 822200 00 BOC/SUB: 2560 REPT CATG: REV SRCE/SUB: CLSD BFYS: CLSD FUND: A--*HS60-DOCUMENT MARKED FOR READ ONLY ACTION: R TABLEID: GLDB USERID: S104 FSC *** GENERAL LEDGER DETAIL BALANCE INQUIRY SCREEN *** FY BFY FUND GL ACCT AD/OF STN COST CTR FCP/PRJ BOC/REV SRCE TYPE -- ----- ------ ------- ---- ------- -------- --------- ------------ ---- 09 09 0160A1 1321 10 FSC 822200 0100222V1 2560 01 TRANS ID DATE FM REF DOCUMENT VENDOR VENDOR INV # AMT ------------- ------ -- ------------- ----------- -------------------- ----- PVFSC9K026701 081010 01 BDFSC90267 75257458102 BOCFSC9K0267OCT1007 1,294.89 3-9

Negative PV 03 ACTION: R TABLEID: ARHT USERID: S104 RMJ *** RECEIVABLE HEADER INQUIRY SCREEN *** KEY IS TRANS CODE, DOC NO TRANS CODE: BD DOC NUM: FSC9K0267 DOC TYPE: SUB STN: 104 DOCUMENT DATE: 10 03 08 COMMENTS: PAYER CODE/NAME: 75257458102 / BIG SPRING HOSP CORP ADDR1: SCENIC MOUNTAIN MED CTR ADDR2: PO BOX 1288 CITY/ST/ZIP: BIG SPRING TX 79721 1288 COLL DUE DATE: LAST BILL DATE/AMT: / 0.00 PRINT BILL: N BILL PRINT DATE: BILLED AMT: 1,294.89 INT RATE: 0.000 INT APPLY DATE: INTEREST AMT: 0.00 TEXT TYPE: ADM CHGS APPLY DATE: ADM CHGS AMT: 0.00 WAIVER FLAG: PEN APPLY DATE: PENALTY AMT: 0.00 DUNNING COUNT: 00 LAST DUN DATE: TOTAL AMT: 1,294.89 OVERDUE STATUS: OVERDUE DATE: COLLECTED AMT: 0.00 WRITE-OFF FLAG: WRITE-OFF DATE: WRITE-OFF AMT: 0.00 WRITE-OFF REASON: DOC CLOSE DATE: 10 10 08 OFFSET AMT: 1,294.89 OFFSET: Y OFFSET APPLIED: 0.00 CLOSED AMT: 1,294.89 OVRPYMT CAUSE: CASE HISTORY FLAG: N REPRINT BILL AMT: 0.00 AGREEMENT NO: OUTSTANDING RECV AMT: 0.00 10/30/08 PV 03 FSC9K026701 001 09 0160A1 10 0100222V1 2560 N 1321 1,294.89 1313 1,294.89 490N 1,294.89 3107 1,294.89 5700 1,294.89 4610 1,294.89 9946 1,294.89 9945 1,294.89 3-9A

Negative PV 03 RARVGLV FSC 0160A1 REPORT ID: RARVGLV *** DEPT OF VETERANS AFFAIRS (FMS) *** PAGE: 22 RSD FORM: F853 VERIFICATION OF GENERAL LEDGER BALANCES - ACCOUNTS RECEIVABLE TIME: 22:22 RUN DATE: 10/31/08 FEDERAL/NON-FEDERAL REPORT AS OF 10/30/08 STN: FSC BFYS: 09 FUND: 0160A1 PAYOR TYPE CATEGORY: NON-FEDERAL WEST TEXAS VA HEALTHCARE SYSTM MEDICAL SERVICES - LMT1 A/O: 10 VETERANS HEALTH ADMIN REV LAST ACT DOCUMENT ID LINE FCP/PRJ BOC SRCE REF DOC ID LINE DATE DATE PAYOR CODE NAME OUTSTANDING AMOUNT BD FSC9K0267 001 0100222V1 2560 12/14/07 10/30/08 752574581 02 BIG SPRING HOSP CORP 1,294.89 NUMBER OF RECORDS: 89 STN 519 SUBTOTAL AMOUNT: 39,279.63 RARVGLV FSC 0160A1 REPORT ID: RARVGLV *** DEPT OF VETERANS AFFAIRS (FMS) *** PAGE: 23 RSD FORM: F853 VERIFICATION OF GENERAL LEDGER BALANCES - ACCOUNTS RECEIVABLE TIME: 22:22 RUN DATE: 10/31/08 FEDERAL/NON-FEDERAL REPORT AS OF 10/31/08 STN: FSC BFYS: 09 FUND: 0160A1 PAYOR TYPE CATEGORY: NON-FEDERAL WEST TEXAS VA HEALTHCARE SYSTM MEDICAL SERVICES - LMT1 OUTSTANDING AMOUNT ------------------- ACCOUNTS RECEIVABLE TOTAL: 39,279.63 G/L ACCOUNT BALANCES: G/L G/L ACCT ACCT NAME BALANCE ---- ------------ ------------------- 1311 AR-REIM-OTH 37,806.90 1313 AR-REFD-OTH 177.84 1321 AR-REFD-CR M 1,294.89 G/L TOTAL: 39,279.63 DIFFERENCE: 0.00 3-9B

Negative PV 03 ACTION: R TABLEID: UPVT USERID: S104 FSC *** UNPAID VOUCHER INQUIRY SCREEN *** KEY IS SCHEDULE DATE, DISBURSING OFFICE, VENDOR CODE, TRANS CODE, VOUCHER NUMBER, TRAVEL ADVANCE NUMBER SCHEDULE TRANS VOUCHER TRVL ADV DATE D.O. VENDOR CODE CODE NUMBER NUMBER AMOUNT -------- ---- ------------ ---- ----------- -------- ----------------- 01- 10 30 08 220 752574581 02 PV FSC9K026701 -1,294.89 STN: FSC BFYS: 09 Fund: 0160 A/O: 10 Fund Code: 0160A1 WEST TEXAS VA HEALTHCARE SYSTM MEDICAL SERVICES - LMT1 VETERANS HEALTH ADMIN Program: 28 Total Available Budget Obligations Amount Orgn/Act thru MAR 08 thru MAR 08 thru MAR 08 280022166 HALFWAY HOUSE 3,328.00 3,328.00 0.00 Undist to Program: 142,902.00 142,902.00 ================== ================== ================== Program 28 Total: 162,380.00 19,478.00 142,902.00 Suballowance for 0160A1 Total: 14,707,424.71 20,415,086.68 -5,707,661.97 Allowance for 0160A1 Total: 20,463,251.00 20,415,086.68 48,164.32 NOTE: THIS TOTAL DOES NOT DEDUCT A BALANCE OF $1,294.89 IN G/L 1321 AND MUST REMAIN UNOBLIGATED FOR BFY 08, FUNDCODE 0160A1. 3-10

Here is the information, which will clarify who is responsible for the accounts receivables. http://www.va.gov/publ/direc/finance/M4P8C27.htm. RECORDS, REPORTS, AND ACCOUNTING 27.01 RECORDS a. As managers, all field station Fiscal activities, VACO Finance Service, and the Debt Management Center (DMC) must establish and maintain accounts receivable records in a current status by program, type of debt, and appropriation. All collection actions taken, collections received, amounts offset, waiver action, etc., including adjustments of any kind on a debtor's account, are to be timely documented in the Department's accounts receivable records. b. Complete records are to be maintained, by program, type of debt, and appropriation, of accounts receivable waived, compromised, suspended, terminated or referred to the District Counsel (DC) or Department of Justice (DOJ) for enforced collection so that reports required by paragraph 27.02 and ad hoc reports required by management can be completed. c. All VA components who refer accounts receivable to other VA components or external agencies for additional collection action or advice are responsible for keeping informed of the current status of those receivables (reconciling their accounts with the component the debts were referred to) and for reporting and accounting purposes. Here is some additional information. This report is generated each pay period. At the time payroll processes a Record Print Out (RPO) is generated for employees on LWOP and whose FEHB is advanced by the agency. This information goes to FMS and appears on the F842 report in RSD. 3-12a

3-13 CAPPS Write Off Criteria Note: Amounts greater than $99,999.99 or older than 360 days will never be written off automatically. Needs to be reviewed manually then written off if appropriate.

REPORT NAME: CAPJ PAGE 99 REPORT NO. 040 06/16/07 FMS/CAPP RECEIVING REPORT WRITEOFFS VARIABLE TABLE DOLLAR AMOUNT AND AGING CRITERIA AMOUNT LIMIT 499.75 AND DAYS 180 AMOUNT LIMIT 500.00 AND DAYS 241 AMOUNT LIMIT 99,999.99 AND DAYS 360 EASTERN DIVISION STATION PAT DOC TYPE DLN SHIPPING RR AMOUNT ADJ/ENTRY OPR FSC A79002 A 32668111104.00.02 CAPSPLIT STATION TOTALS.00.02 ITEM TOTAL 1 NOTE: There are three types of document types for the receiving report write off: A is for abstracted receivers, stations received more goods than what the vendor is billing for. R-is for open receivers awaiting invoices. W is for receiving reports written off. The document types will be seen in the CAPPS System and this report. When the modifications are done by the stations through FMS, the stations must contact Austin (FOS) to have the CAPPS System updated manually. When the CAPPS system does a write off, you will see a “W” for the document type and a 0.00 CV document will be generated. 3-14

ACTION: R TABLEID: DXRF USERID: S104 FIH *** DOCUMENT CROSS REFERENCE INQUIRY SCREEN *** KEY IS TRANS ID, F/B POINTER, REF TRANS ID, ACCEPDATE, DOC ACTION TRANS CODE: MO TRANS NUMBER: FSCA89002 DOC TOTAL: 2,198.10 OUTST AMT: 0.00 REF TRANS ID ACCEP DOC F/B/A TC NUMBER DATE ACT VENDOR AMOUNT ----- ----------------- -------- --- ------------ ----------------- 01- A 11 21 06 E 840603850 2,198.12 LAST BATCH NUMBER: CLEARING ACTION: 02- A 01 04 07 S 840603850 -0.02 LAST BATCH NUMBER: ER004 CLEARING ACTION: 03- F RT FSCA8900201 11 22 06 E 840603850 2,198.12 LAST BATCH NUMBER: CLEARING ACTION: 04- F RT FSCA8900201 01 04 07 M 840603850 -0.02 LAST BATCH NUMBER: ER004 CLEARING ACTION: 05- ACTION: R TABLEID: DXRF USERID: S104 FIH *** DOCUMENT CROSS REFERENCE INQUIRY SCREEN *** KEY IS TRANS ID, F/B POINTER, REF TRANS ID, ACCEPDATE, DOC ACTION TRANS CODE: RT TRANS NUMBER: FSC900201 DOC TOTAL: 2,198.10 OUTST AMT: 0.00 REF TRANS ID ACCEP DOC F/B/A TC NUMBER DATE ACT VENDOR AMOUNT ----- ----------------- -------- --- ------------ ----------------- 01- B MO FSCA89002 11 22 06 E 840603850 2,198.12 LAST BATCH NUMBER: CLEARING ACTION: 02- B MO FSCA89002 01 04 07 M 840603850 -0.02 LAST BATCH NUMBER: ER004 CLEARING ACTION: 03- F CV FSCA8900201 12 04 06 E 840603850 2,198.10 LAST BATCH NUMBER: CLEARING ACTION: NOTE: MO was established for $2198.12 on 11/21/07. Receiver updated FMS on 11/22/06 for $2198.12, vendor invoiced for $2198.10 (CV document) on 12/04/06. Station did modification of 0.02 on 01/04/07. Station must notify Austin to manually update the CAPPS System for the modification. 3-15

ACTION: R TABLEID: OBLH USERID: S104 FIH *** ORDERS HEADER INQUIRY SCREEN *** KEY IS TRANS CODE, ORDER NUMBER TRANS CODE: MO ORDER NUMBER: FSCA79002 TRANS TYPE: 01 SUB STN: FSC VENDOR CODE: 840603850 CONTRACT NO: AUTO ACCRUE: N NAME: WINDSOR INDS INC ALT PAYEE: / ORIGINAL AMT: 2,198.12 PO DATE: 11 21 06 AMENDMENT AMT: -0.02 LAST ACTIVITY DATE: 11 22 06 ORDERED AMT: 2,198.10 BEGIN DATE: 11 21 06 CLOSED AMT: 2,198.10 END DATE: 12 01 06 ACCRUED AMT: 0.00 NO CONTRACT MONTHS: EXPENDED AMT: 2,198.10 FOB: D OUTSTANDING AMT: 0.00 CLOSED DATE: 11 22 06 MISC REF AMT: 0.00 DISC %: 0.000 DAYS: 00 P/E TERM: 00 HOLDBACK AMT: 0.00 ADVANCED AMT: 0.00 DOC TYPE: COMMENTS: OUT ADVANCE AMT: 0.00 RESP PERSON: NOTE: Station de-obligated 0.02 because vendor invoice was $2198.10 and receiver was $$2198.12 leaving a difference of 0.02, this amount amended the obligation. 3-16

INJURED SPOUSE EXAMPLE VA referred $1808.70 debt to Treasury Treasury will take $1825.70 from the spouse, $1808.70 for the debt & $17 for the fee Treasury gives the VA $1808.70 and keeps the $17 fee Injured spouse claims $1825.70 from the treasury Treasury refunds the whole $1825.70 to the spouse Treasury IPACs VA for $1825.70 Austin processes and advances the $1825.70 to the station Station offset the $1808.70 received in #2 advance. Station also offset $17 to finish clearing advance from appropriation or MCCF. Originally, the injured spouse pays the $17 fee in addition to the debt amount, which is why we need to refund it to them. Stations must set up obligations first, if Treasury charges the fee of $17.00. Please see Financial Management and Accounting ALERT VOLUME 2008, ISSUE 3, dated OCTOBER 23, 2007. 3-21

INJURED SPOUSE TRANSACTIONS (EXAMPLE) The below are FMS screen shots of transaction code TR Header screen with doc total of $17.00, this is the TOPS fee. COMMND: DOCID: TR 10 52330805025 STATUS: ACCPT BATID: SUB STN: 09/25/07 CASH RECEIPT INPUT SCREEN BATCH DATE: NUM DOCS: NET: CR DATE: ACCTG PRD: ACTION: SUB STN: 523 TRANS TYPE: BFYS: FUND: CASH ACCT: DEP NUMBER: 30705025 DOC TYPE: BILL FUND: DOC TOTAL: 17.00 DISB OFFICE: 220 ACCOMPLISHED DATE: 09 24 07 REF DOC: This is the two line TR. This is the amount taken from the injured spouse and the $17.00 Top fee included (which is the advanced amount). This is the amount of the IPAC from Treasury and you will see it on the ADVX table. COMMND: DOCID: TR 10 52330805025 STATUS: ACCPT 001-002 OF 002 BATID: SUB STN: 09/25/07 LINE: 001 REF TC: DV REF DOC NO: 52330705025 REF LINE: 044 TRANS TYPE: 15 BFYS: FUND: 0160A1 STATION/SAT: 523 FCP/PRJ: JOB NO: COST CTR/SUB: BOC/SUB: REPT CATG: REV SRCE/SUB: CLSD BFYS: CLSD FUND: CHECK NO: ACTION OUT: GL ACCT: ADV IND: Y ADV: ADV NO: TRAV TYPE: VND/PRV: 104VAFC00 AMOUNT: 1825.70 I/D: I UNAPPLIED DEP NO: AGR NO: DESCR: The TR 75, 65 or 33 document will depend on the vendor code and fund you are using in this case it is an employee. This is the amount refunded back to the injured spouse. LINE: 002 REF TC: REF DOC NO: REF LINE: TRANS TYPE: 65 BFYS: 07 FUND: 0129A1 STATION/SAT: 523 FCP/PRJ: 010070701 JOB NO: COST CTR/SUB: 570500 BOC/SUB: 1101 08 REPT CATG: REV SRCE/SUB: CLSD BFYS: CLSD FUND: CHECK NO: ACTION OUT: GL ACCT: ADV IND: ADV: ADV NO: TRAV TYPE: VND/PRV: MISCN AMOUNT: 1808.70 I/D: D UNAPPLIED DEP NO: AGR NO: DESCR: 3-22

INJURED SPOUSE TRANSACTIONS (EXAMPLE) This TR has caused a 224 out of balance. Remember SDD number. This one line ET will balance to the TR using the same Doc ID and Direct Disbursement number (SDD number). COMMND: DOCID: ET 10 52330705025 STATUS: ACCPT BATID: SUB STN: 09/25/07 DIRECT DISBURSEMENT INPUT SCREEN BATCH DATE: NUM DOCS: NET: TRANS TYPE: DD DATE: ACCT PRD: ACTION: SUB STN: 523 BFYS: FUND: COMMENTS: VENDOR CODE: MISCN NAME: MISC COMMERCIAL VENDOR DIRECT DISB NO: 30705025 INTR-AGCY SYMBOL: DISB OFFICE: 220 DOC TOTAL: 17.00 AGREEMENT NO: ADV LIQ AMT: REF DOC NO: The ET will allow you to reference the obligation. This is the TOP fee. COMMND: DOCID: ET 10 52330705025 STATUS: ACCPT 001-001 OF 001 BATID: SUB STN: 09/25/07 01- LINE: 001 REF DOC: SO 523307050 REF LINE: 001 ACCP DATE: PAY ADV: REF ADV: REF ADV LINE: INV DATE: VENDOR INV NO/LINE: LOG DATE: T/T: TP BFYS: 07 FUND: 0129A1 STATION/SAT: 523 FCP/PRJ: 010070700 JOB NO: COST CTR/SUB: 570500 BOC/SUB: 2580 REPT CATG: REV SRCE/SUB: CLSD BFYS: CLSD FUND: GL ACCOUNT: DESCR: LINE AMOUNT: 17.00 I/D: I P/F: INT REASON: LIQ AMOUNT: QUANTITY: ADV: UNAPPLIED DEP NO: 3-23

INJURED SPOUSE TRANSACTIONS (EXAMPLE) Obligation is now expensed. ACTION: R TABLEID: OBLH USERID: S104 FIH *** ORDERS HEADER INQUIRY SCREEN *** KEY IS TRANS CODE, ORDER NUMBER TRANS CODE: SO ORDER NUMBER: 523307050 TRANS TYPE: 01 SUB STN: 523 VENDOR CODE: MISCN CONTRACT NO: AUTO ACCRUE: N NAME: MISC COMMERCIAL VENDOR ALT PAYEE: / ORIGINAL AMT: 17.00 PO DATE: 09 24 07 AMENDMENT AMT: 0.00 LAST ACTIVITY DATE: 09 24 07 ORDERED AMT: 17.00 BEGIN DATE: 09 24 07 CLOSED AMT: 17.00 END DATE: 09 24 07 ACCRUED AMT: 0.00 NO CONTRACT MONTHS: EXPENDED AMT: 17.00 FOB: OUTSTANDING AMT: 0.00 CLOSED DATE: 09 24 07 MISC REF AMT: 0.00 DISC %: 0.000 DAYS: 00 P/E TERM: 00 HOLDBACK AMT: 0.00 ADVANCED AMT: 0.00 DOC TYPE: COMMENTS: OUT ADVANCE AMT: 0.00 RESP PERSON: 3-24

3-25 Treasury Offset Program (TOP)

DMS Application Suite Create Helpdesk TicketsCreate Helpdesk Tickets SQL Launcher Treasury Offset Obligation History Payment History Vendor EFT Compliance Library View Local Accounting 3-26

3-27 Treasury Offset Program (TOP) The Financial Services Center (FSC), Financial Accounting Service (FAS), Accounting, Reconciliation & Reports Division (ARRD) will record a transaction (OS-15) in the Financial Management System (FMS), which notifies field facilities when one of their payments has been offset by TOP. The FMS OS-15 transaction records a zero dollar amount to Standard General Ledger accounts 99D1 and 99D2 and reference the payment obligation. Additionally, the transaction is reflected on field facilities’ daily Accepted Document Listing (RGSADLV – F829) and on FMS research tables (DXRF, PVHT/PVLT, GLDB). Since the OS-15 records a zero dollar amount, the offset amount and agency information is reflected in the invoice number field of the transaction. For example, VENDOR INV: TOP- $300.00 – IRS. In some cases, the TOP offset may affect several payments to a vendor on the same day. In that case, the OS-15 is recorded to one payment/obligation and the total amount of the offset reflected in the invoice number field. The OS document number reflects the same document number, which was offset by TOP.

Accounts Receivables Reports F853 run on the EOM and 10 th WD REPORT NAME-> CD.RARVGLV.OCT07 FORM-> F853 VERIFICATION OF GENERAL LEDGER BALANCES – ACCOUNTS RECEIVABLE FEDERAL/NON-FEDERAL REPORT F842 run on the EOM and 10 th WD REPORT NAME-> CD.RARABRV.OCT07 FORM-> F842 AGING ACCOUNTS RECEIVABLE REPORT 3-28

F853 Verification of General Ledger Balances – Accounts Receivable Federal/Non-Federal Report RARVGLV 306 0151A1 REPORT ID: RARVGLV *** DEPT OF VETERANS AFFAIRS (FMS) *** PAGE: 4 RSD FORM: F853 VERIFICATION OF GENERAL LEDGER BALANCES - ACCOUNTS RECEIVABLE TIME: 23:40 RUN DATE: 11/15/08 FEDERAL/NON-FEDERAL REPORT AS OF 11/15/08 STN: 306 BFYS: 09 FUND: 0151A1 PAYOR TYPE CATEGORY: NON-FEDERAL NEW YORK NY VARO GOE - CAT A - LMT 01 A/O: 20 VETERANS BENEFITS ADMIN REV LAST ACT DOCUMENT ID LINE FCP/PRJ BOC SRCE REF DOC ID LINE DATE DATE PAYOR CODE NAME OUTSTANDING AMOUNT -------------- ---- --------- ---- ---- -------------- ---- -------- -------- ------------ ---------------------- ------------------ BD 3068FSC6933 001 013 1132 10/06/08 10/23/08 FEHBLWOP FEHBLWOP 228.89 BD 3068FSC5494 001 013 1132 10/06/08 11/03/08 FEHBLWOP FEHBLWOP 595.18 NUMBER OF RECORDS: 2 STN 306 SUBTOTAL AMOUNT: 824.07 OUTSTANDING AMOUNT ------------------- ACCOUNTS RECEIVABLE TOTAL: 824.07 G/L ACCOUNT BALANCES: G/L G/L ACCT ACCT NAME BALANCE ---- ------------ ------------------- 1313 AR-REFD-OTH 824.07 G/L TOTAL: 824.07 DIFFERENCE: 0.00 3-29

F842 Aging Accounts Receivables RSD FORM: F842 AGING ACCOUNTS RECEIVABLE REPORT TIME: 23:40 RUN DATE: 11/15/08 AS OF 11/15/08 STN: 306 FUND: 0151A1 BFY: 09 PAYOR TYPE CATEGORY: NON-FEDERAL NEW YORK NY VARO GOE - CAT A - LMT 01 AGING DOCUMENT ESTAB LAST ACTV DAYS ORIGINAL COLLECTED WRITE-OFF BALANCE PAYOR VENDOR/ CATEGORY NUMBER DATE DATE LATE AMOUNT AMOUNT AMOUNT DUE CODE EMPLOYEE NAME -------- ------------- -------- -------- ----- -------------- -------------- ------------ -------------- ----------- --------------- NOT DELQ BD3068FSCL6933 10/06/08 10/23/08 0 228.89 228.89 FEHBLWOP FEHBLWOP NOT DELQ BD3068FSC5494 10/06/07 11/03/08 0 595.18 595.18 FEHBLWOP FEHBLWOP NOT DELQ SUBTOTAL: 824.07 824.07 STN: 306 FUND: 0151A1 BFY: 09 TOTAL: 824.07 824.07 NUMBER OF RECORDS: 2 STN: 306 TOTAL: 824.07 824.07 3-30

Account Payables

3a-1 What is a Receiver document? The Receiver document is an important facet of the FMS purchasing cycle. VA will use this document to record the receipt and acceptance of goods. In addition, the receiver updates the FMS system tables upon document acceptance, providing accurate, up-to-the-minute information on the status of funds. There are 3 types of Receiver documents used for this purpose: 1. RT document – records the receipt and acceptance of goods with a Document Locator Number (DLN), maintaining accrual information for goods, and posting the accrued expenditure and liquidating the referenced obligation. Scenario – The VA obligates funds for the purchase of supplies. The supplies are received, but the entire order is not filled. A receiver document is processed referencing the obligation and recording a DLN to show the partial receipt of supplies. 2. RC document – records the receipt and acceptance of goods without a DLN, maintaining accrual information for goods, and posting the accrued expenditure and liquidating the referenced obligation. Scenario – The VA obligates funds for the purchase of supplies from another government agency. The supplies are received, but the entire order is not filled. A receiver document is processed referencing the obligation and not recording a DLN to show the partial receipt of supplies. 3. AR document – used for posting the accrued expenditure and liquidating the referenced obligation. Generated by SO, CO, and AO documents, if entered with an auto accrue flag of “Y”. AR documents can also be entered manually when the auto accrue flag on the obligation document is “N”. Scenario – The VA obligates funds for an elevator maintenance contract. The contract spans twelve months. At the end of each month, the system will automatically generate an accrual for this obligation. The system will reverse the accrual at the beginning of the following month.

RECEIVERS DATA ENTRY TopicPageSource DocumentVA Action 0.Overview 1.Entering a Receiver (RT) Document with a DLN Order for Supplies or Services, VA 2138 (with receipt data for supplies), -or- Request, Turn-in, and Receipt for Property or Services, VA 2237 (with receipt data for supplies) -or- Estimated Miscellaneous Obligation or Change in Obligation, VA 1358 (with receipt data) Record the receipt of goods with a DLN 2.Entering a Receiver (RC) Document without a DLN Order for Supplies or Services, VA 2138 (with receipt data for supplies), -or- Request, Turn-in, and Receipt for Property or Services, VA 2237 (with receipt data for supplies) -or- Estimated Miscellaneous Obligation or Change in Obligation, VA 1358 (with receipt data) Record the receipt of goods without a DLN 3.Modifying a Receiver (RT or RC) Document Order for Supplies or Services, VA 2138 (with receipt data for supplies - revised) -or- Request, Turn-in, and Receipt for Property or Services, VA 2237 (with receipt data for supplies - revised) -or- Adjustment Voucher, VA 90-140 -or- Estimated Miscellaneous Obligation or Change in Obligation, VA 1358 (with receipt data) Modify the receipt of goods 4.Canceling a Receiver (RT or RC) Document Adjust Voucher for Cancellation, VA 90-140Cancel the receipt of goods 5.Entering, Modifying, or Canceling a Receiver Accrual (AR) Document Notification of Manual Accrual SF-1358 (marked for Accruals) Record the receipt of services 3a-2

*ITS VERY IMPORTANT TO ENTER THE DATE THAT THE GOODS WERE ACTUALLY RECEIVED. IF A RECEIVED DATE IS FROM A PRIOR MONTH THAN CURRENTLY PROCESSING, YOU WILL NEED TO ENTER THE CURRENT ACCOUNTING PERIOD (ACCT PRD:) FIELD. 3a-3

Invoice is received  Payment person verifies goods were received by reviewing RC/RT or AR entry in FMS  Once validated, a PV 01 transaction entry into FMS is accomplished  If this is the final payment ensure an “F” is annotated in the field P/F This automatically zeros out any amount left on the obligation 3a-4

Invoice is received  Payment person verifies goods were received by reviewing RC/RT or AR entry in FMS  Payment person enters a PV 01 transaction into FMS A “F” was not annotated in the field P/F and it was the final payment To clear the obligation a zero PV 01 payment transaction into FMS is required 3a-5

ACTION: R TABLEID: RCLA USERID: S104 RMJ *** RECEIVER ACCOUNTING LINE INQUIRY SCREEN *** KEY IS TRANSACTION CODE, RECEIVER NUMBER, ACCOUNTING LINE NUMBER TRANSACTION CODE: RC RECEIVER NO: 523A7999901 01- LINE NO: 001 REF LINE NO: 001 TRANS TYPE: 01 BFYS: 07 FUND: 0160A1 STATION/SAT: 523 / COST CTR/SUB: 827200 / FCP/PRJ: 010022300 BOC/SUB: 2580 / JOB NO: RPTG CATG: ACCRUAL AMT: 500.00 CLSD BFYS: CLSD FUND: VOUCHER AMT: 500.00 DESCR: LIQ AMT: 499.00 OUTST AMT: 1.00 CLOSED AMT: 499.00 02- LINE NO: REF LINE NO: TRANS TYPE: COMMND: DOCID: PV 10 523A7999902 STATUS: ACCPT 001-001 OF 001 BATID: SUB STN: 08/03/07 Example of the “F” not being entered 3a-6

Example of the Zero PV 01 Payment Screen COMMND: DOCID: PV 10 523A7999902 STATUS: ACCPT 001-001 OF 001 BATID: SUB STN: 08/03/07 PAYMENT VOUCHER INPUT SCREEN TRANS TYPE: 01 PV DATE: ACCT PRD: ACTION: SUB STN: 104 VENDOR CODE: 132646870 NAME: HOWMEDICA INC BENEFICIARY: PPAY TYPE: ADDR1: P O BOX 100753 SCHD PMT DATE: FISCAL APRV: ADDR2: DOC TOTAL: 0.00 CITY/ST/ZIP: ATLANTA GA 30384 CHECK TYPE: COMMENT TO PRINT: DISC %: DAYS: P/E TERM: AMT: 01- LINE: 001 REF DOC: RC 523A7999901 REF LINE: 001 ACCP/DEL DATE: VENDOR INV: WR INV DATE: 08 09 07 LOG DATE: 08 09 07 REF VEND CODE: REF VEND NAME: LINE AMOUNT: 0.00 I/D: P/F: F UNAPPL DEP NO: LIQ AMOUNT: DESCR: OUTST OBLIG: 0.00 LINE TYPE: INT RSN: DISC RSN: BFYS: 07 FUND: 0160A1 STATION/SAT: 523 FCP/PRJ: 010022300 JOB NO: COST CTR/SUB: 827200 BOC/SUB: 2580 REPT CATG: REV SRCE/SUB: CLSD BFYS: CLSD FUND: Make sure to fill out everything that is filled out in the example above 3a-7

Results of the Zero PV 01 Payment ACTION: R TABLEID: RCLA USERID: S104 RMJ *** RECEIVER ACCOUNTING LINE INQUIRY SCREEN *** KEY IS TRANSACTION CODE, RECEIVER NUMBER, ACCOUNTING LINE NUMBER TRANSACTION CODE: RC RECEIVER NO: 523A7999901 01- LINE NO: 001 REF LINE NO: 001 TRANS TYPE: 01 BFYS: 09 FUND: 0160A1 STATION/SAT: 523 / COST CTR/SUB: 827200 / FCP/PRJ: 010022300 BOC/SUB: 2580 / JOB NO: RPTG CATG: ACCRUAL AMT: 499.00 CLSD BFYS: CLSD FUND: VOUCHER AMT: 499.00 DESCR: LIQ AMT: 500.00 OUTST AMT: 0.00 CLOSED AMT: 499.00 02- LINE NO: REF LINE NO: TRANS TYPE: 3a-8

F851 Report RPEVGLV STA 0160X4 REPORT ID: RPEVGLV *** DEPT OF VETERANS AFFAIRS (FMS) *** PAGE: 1 RSD FORM: F851 VERIFICATION OF GENERAL LEDGER BALANCES - PAYABLES TIME: 23:03 RUN DATE: 07/31/08 FEDERAL/NON-FEDERAL REPORT AS OF 07/31/08 STN: STA BFYS: 94 FUND: 0160X4 PAYABLE TYPE: ACCOUNTS PAYABLE Austin VAMC A/O: 10 MEDICAL SVCS - MCCF VEN TYPE CAT: NON-FEDERAL VETERANS HEALTH ADMIN. DOCUMENT ID FCP/PROJ VENDOR CODE NAME DATE DYS OPEN ACCRUAL AMOUNT VOUCHERED AMOUNT OUTSTANDING AMOUNT -------------- --------- ----------- --------------- -------- -------- ------------------- ------------------- ------------------- RT STAL6000102 01HC20600 592663954 OFFICE DEPOT IN 11/13/07 260 198.99 179.10 19.89 RT STAL7001101 01HC34300 541458884 CAPITOL BUILDIN 05/31/08 61 2,228.59 1,883.42 345.17 RT STAL7001301 01HC34300 541458884 CAPITOL BUILDIN 04/26/08 96 1,323.00 1,290.70 32.30 NUMBER OF RECORDS: 3 STN 688 SUBTOTAL: 3,750.58 3,353.22 397.36 PAYABLES TOTALS: 3,750.58 3,353.22 397.36 This is a good report to watch for outstanding amounts and how long it has been open 3a-9

Other uses for the zero PV 01  Clear an MO or SO with an outstanding amount To clear the obligation a zero PV 01 payment transaction into FMS is required Reference the MO or SO document Enter “F” in the P/F field F850 report is a good resource to review 3a-10

FMS RECURRING PAYMENT (PV) INPUT TABLE (REPV): PURPOSE: FMS developed this table to automatically create payment (PV) transactions for fixed amount recurring payments. For example, users may enter payment data in this table such as rent payments, or service agreements, etc., and the system will create PV transactions using that data4 this table is a feasible alternative for making recurring monthly payments from a Service Order (SO) obligation. Authority for this procedure is granted in GAO Title 7, section 22 which states; recurring payments for services under agreements providing for payment of fixed amounts at regular intervals may be made without requiring the submission of vouchers, invoices, or “bill”. If a contract is for a fixed amount plus a variable amount [such as the rental of a copier plus a rate per copy], this table can also be used If the vendor agrees to convert the variable portion into the fixed amount with the last payment of the contract period being an adjusted amount to complete the purchase. A similar arrangement will also work for utilities. NOTE: Can not enter prompt pay type for utility. PROCEDURE: Users (Stations) can establish the obligation using IFCAP and, once established, go on-line directly into FMS to establish the payment in the Recurring Payment Voucher Input Table (REPV). The first payment transaction (PV) is created during the FMS nightly cycle on the calendar date entered in the “ENTRY START DATE” field of the table. Future payments (PV’s) are generated automatically on the lst of each month thereafter. Stations should be aware of the payment time frame when establishing records on this table and react accordingly. For example, if a prorated payment is due on the May 20, 2008 and a set amount due thereafter, then the station has two choices. First, initiate a PV through IFCAP for the prorated amount and establish a REPV record in the full amount with an “ENTRY START DATE” of 06/01/08 or establish two records in the REPV. The first being a one time payment [frequency type of “F”] with an “ENTRY START DATE” of ‘05/20/08’and the second record established for the subsequent months [frequency type of “M”] with an “ENTRY START DATE” of ‘05/01/08’. The table records will be deleted by the system, after the final recurring payment for the record that has been processed. The first being a one time payment [frequency type of “F”] with an “ENTRY START DATE” of ‘05/20/08’ and the second record established for the subsequent months [frequency type of “M”] with an “ENTRY START DATE” of ‘06/01/08’. The table record will be deleted by the system after the final recurring payment for the records that has been processed. NOTE: The Vendor Invoice Log Date [VI LOG DATE] will be the same on all PV’s generated. To prevent interest being paid on the second and future payments, stations MUST enter an “N” in the prompt pay type field [meaning, subject to prompt pay with no interest]. The following format shows the appearance of this table in FMS: 3a-PV1

REPV COMMANDS ACTION CODES: A- Adding a new record. C- For mods and changes to the record; can only make changes in the line, with a “C”. To make changes to the header, first do a “D” in action and enter which should result in a message “all lines deleted”. Corrections can now be made to the record. Once corrections are made do an “A” in action and enter, should get a message “all lines added”. D -To delete the record. NOTE: When adding the original record use log date and delivery dates so when prompt pay is calculated the pay date will not fall during a holiday period. EXAMPLE: 11/01/08 ____ will fall due during Thanksgiving resulting in error message “8+ days prior prompt pay”. To correct the dates, you will need to change to a date that would fall outside of the holiday time frame like 11/10/08. 3a-PV2

3a-PV3, C. Recurring Payment Vouchers Overview of Recurring Payment Vouchers The recurring payment voucher allows you to schedule Payment Voucher documents to be automatically generated on a regular, recurring basis, such as rent payments, utility payments, etc. The Payment Voucher information is entered only once in the Recurring Payment Voucher Input Table (REPV), along with starting and ending dates and an indicator controlling how often the documents should be generated. An offline process generates the documents and adds them to the Document Suspense File (SUSF). You can then access the documents in correction mode (C), change them if desired, and process them. Once documents were generated to SUSF for a recurring payment, its related REPV entries cannot be modified. Necessary changes can be applied to the generated documents in SUSF before they are processed. (Note: An override level may be applied to the generated documents based on a user-defined parameter established in member PMAPREPV). The Recurring Payment Voucher Input Table is keyed by Payment Voucher number and line number, and during reference table data entry, the data is validated to a limited extent. Codes are validated against the entry start date and fiscal year; however, no checks are made against Budget Execution Tables. That type of validation occurs when the documents are added to the Document Suspense File (SUSF) and are processed by the Payment Voucher document processor. When coding the Recurring Payment Voucher Input Table, you may not know the exact line amount when the recurring information is being entered. You can leave the Amount field blank. If you do, the system places the words FILL-IN in this field to serve as a reminder that an amount is still required. You may enter the real amount in this field later, or wait until the document has been added to the Document Suspense File (SUSF) and change it there. This table also allows you to enter incomplete previous document references. For example, if you enter the referenced Purchase Order document number without the line number, the reference can be completed either in the Recurring Payment Voucher Input Table or in the Document Suspense File (SUSF). The Frequency Type field indicates how often the document should be generated, as follows: F - A one-time future document M - Monthly document B - Bi-monthly document (every other month) Q - Quarterly document A - Annual document

3a-PV3a, 2. General Information About Recurring Payment Vouchers a. Recurring Payment Voucher Selection A recurring payment voucher will be selected from the Recurring Payment Voucher Input Table (REPV), if the offline process date is between the table start and end dates, and the latest date on the table is blank or great enough to meet the frequency type criteria. For example, assume the table start date is January 1, 2008 and the table end date is December 31, 2008. Also, assume the frequency type is M for monthly. If the offline processes are first run on January 1, 2008, the recurring payment voucher will be selected for the first time and the latest date will be set to FMS USERS GUIDE: Accounts Payable AP-76 CONTENT REVISION DRAFT May 1, 2008. That payment voucher will not be selected again until the offline process date is greater than or equal to June 1, 2008 (the next accounting month). Recurring Payment Voucher Input Table entries are deleted if the end date is less than or equal to the offline process date, or the frequency type is F for one-time generation. In the example, the REPV entry would be deleted, when the offline process date was greater than or equal to May 31, 2008.

3a-PV4, b. Document IDs The recurring payment vouchers are not batched. The document ID generated by the system is: Transaction Code. The transaction code that applies to the Recurring Payment Voucher. The Transaction Code must have a Transaction Category of PV in the Transaction Category Table (TCAT). Submitting Administration/Staff Office. The submitting administration/staff office from the Recurring Payment Voucher Input Table (REPV) entry. Document Number. The Payment Voucher number from the Recurring Payment Voucher Input Table (REPV) entry (9 digits) followed by the to-date month from the document’s Date table entry. Blanks are replaced by zeros. When the documents are created, they are placed in the Document Suspense File (SUSF) and are either scheduled for offline processing or entered as held depending on the scheduling type, as described below. FMS USERS GUIDE: Accounts Payable AP.77 CONTENT REVISION DRAFT

3a-PV5, RECURRING PAYMENT VOUCHER INPUT TABLE ACTION:. TABLEID: REPV USERID:........ RECURRING PAYMENT VOUCHER DATA ENTRY SCREEN TRANS CODE:.. PV NUM:......... SUBM A/O:.... FREQ TYPE:. DO:.... ENTRY START DATE:...... ENTRY END DATE:...... LATEST DATE:...... VENDOR CODE:........... TR TYPE:.. VCHR TYPE:. FA IND:. AGREEMENT NUMBER:............... PRINT FLAG:. CHECK TYPE:. SCHEDULING TYPE:. PROMPT PAY TYPE:. DISC %:...... DAYS:.. P/E TERM:.. AMT:........ LINE NO:... REF DOC NO:............. REF DOC LINE:... VENDOR INV #/LINE:....................... VENDOR INVOICE DATE:...... TRANS TYPE:.. BFY:.... FUND:...... STATION/SAT:......... COST CTR/SUB:......... FCP/PRJ:......... BOC/SUB:...... JOB NUMBER:........ REPT CATG:.... GL ACCOUNT:.... REV SRCE/SUB:...... LINE TYPE:. DESCR:.............................. QUANTITY:......... AMOUNT:............... I/D:. P/F:. ADVANCE FLAG:. VI LOG DATE:...... ACCP/DEL DATE:......

3a-PV6, RECURRING PAYMENT VOUCHER DOCUMENT CODING INSTRUCTIONS 1. TRANS CODE Required. Enter the transaction code that applies to the recurring payment voucher that is being created. The transaction code entered must have a transaction category of PV in the Transaction Category Table (TCAT). 2. PV NUM Required. Enter an alphanumeric identifier for this Payment Voucher document. This is a key to the Recurring Payment Voucher Input Table (REPV) and must therefore be unique. It becomes the first 9 digits of the document number on the generated documents. The last 2 digits are added when the Payment Voucher is generated. They are the month from the to- date parameter. 3. SUBMA/O Required. Enter the code that you want to have as the administration/staff office in the document ID of the generated document. This administration/staff office must be valid for the entry start date’s year. 4. FREQ TYPE Required. This field describes how often the document should be generated and added to the Document Suspense File (SUSF). Valid codes are: F - One-time future document. The documents are generated once, on or after the entry start date. M - Monthly. The document is generated once a month, starting on or after the entry start date, and ending on the entry end date. B - Bimonthly. The document is generated once every two months, between the starting and ending dates. Q - Quarterly. The document is generated once a quarter, between the starting and ending dates. A - Annually. The document is generated once a year, between the starting. and ending dates. 5. DO Required. Enter the code for the Treasury disbursing office responsible for generating payment for the voucher. USERS GUIDE: Accounts Payable AP-79 CONTENT REVISION DRAFT

3a-PV7, 6. ENTRY START DATE Required. Enter in MMDDYY format the calendar date on which documents should start being generated. 7. ENTRY END DATE Required when frequency type is M, B, or Q. Must be blank when frequency type is F. Enter in MMDDYY format the calendar date on which documents should cease being generated. 8. LATEST DATE System-maintained. The system updates this field with the last date on which a document is generated. Once filled, the lines for the recurring document cannot be changed in this table. The generated documents have accounting periods as follows: 1. If the current accounting period and budget fiscal years parameters are provided in the Dates Table (DATE) entry for the offline jobs, those values are used on the generated documents. 2. If the Dates Table (DATE) parameters are blank, those fields are blank on the generated documents, and are inferred from the document date by the Payment Voucher document processor. The document date on the generated documents is the date the job was run (run date). PARAMETERS FOR RECURRING PAYMENT VOUCHERS Program ID REPV To-Date Required. The date on which selection is based. This is also known as the offline- process date. Budget Fiscal Years Optional. The budget fiscal years that you want on the generated documents. Current Accounting Period Optional. The accounting period and fiscal year that you want on the generated documents. If left blank, it is inferred from the document date (which is the run date). 9. VENDOR CODE Required if the Vendor Control Option in the System Control Options Table (SOPT) is Y for the entry start year. USERS GUIDE: Accounts Payable AP-81 CONTENT REVISION DRAFT

3a-PV8, 10. TR TYPE Required. Enter the transaction type code that corresponds to the payment voucher that is being created. 11. VCHR TYPE Required. Enter the voucher type code that corresponds to the payment voucher that is being created. 12. FA IND Optional. If entered, it must be F 13. AGREEMENT NUMBER Optional. Enter if this payment will be for a refund of a previous collection against a customer agreement. The agreement number should match the agreement number of the over- collection. If the SOPT Job Cost option is Y, the agreement number will be edited against the Customer Agreement Header Table (CAHT). 14. PRINT FLAG Optional. Enter a Y if the voucher is to be paid manually. 15. CHECK TYPE Optional. Enter a Y if the check will be picked up by the vendor. Enter an S if the check will be held for additional stuffing. Enter a B if the check will be both picked up and stuffed. Leave blank if no special treatment is required before the check is mailed. 16. SCHEDULING TYPE Required. This field describes how the document should be scheduled when added to the Document Suspense File (SUSF). Valid types are: 0 - Document scheduled for offline processing H - Document scheduled for hold. 17. PROMPT PAY TYPE Optional. Enter the prompt pay type that will be associated with the voucher if the voucher is subject to prompt pay. If not, entered and a receiver is referenced, it will default to the prompt pay type on the referenced receiver. If not entered on a referenced receiver, it will default to the prompt pay type on the Vendor Table (VEND). If no default is found on VEND, the system default from the Disbursing Options Table (DOPT) will be used. This field must be blank if the voucher is not subject to prompt pay. If entered, this field must be valid on the Prompt Pay Table (PPAY). This field may not be changed by a MODIFY document. FMS USERS GUIDE: Accounts Payable AP.82 CONTENT REVISION DRAFT

3a-PV9, 18. DISC%/DAYS/P/ETERM/AMT Optional. Enter the discount terms associated with the voucher. Enter the discount percent (use whole percents with three decimal places, e.g., 99.999) or discount amount (used to compute the discount percent) and the number of discount days or the PROX/EOM discount term days for each set of discount terms. The discount terms will apply to all document lines. 19. LINE NO Required. Enter a unique number to identify each line in the document. Three digits must be entered, i.e., enter 001, not 1. 20. REF DOC NO, REF DOC LINE Optional. An incomplete reference may be entered, i.e., only the code, or only the code and number. The reference will have to be completed later, either in this table or in the document database. 21. VENDOR INV #/LINE / VENDOR INVOICE DATE Optional. May be entered, if known. 22. TRANS TYPE Optional. Enter the transaction type for this PV. 23. BFY Optional. Enter the budget fiscal year(s) that applies to this PV. 24. FUND Required. Enter the fund that is responsible for payment of the PV. 25. STATION/SAT Optional. Enter the code for the station (and satellite station) responsible for this PV. If the FCP/Project is entered, then the station code must also be entered. 26. COST CTR/SUB Optional. Enter the code for the cost center (and sub cost center) responsible for paying this PV. 27. FCP/PRJ Optional. Enter the code for the program under which this PV is generated. The FCP/Project, in conjunction with the station code, must be valid in the FCP/Project Table (PGMT). If the FMS USERS GUIOE: Accounts Payable AP-84 CONTENT REVISION DRAFT

3a-PV10, FCP/Project has a Construction Project indicator of Y on the Fund Control Point/Project Table (PGMT), it must also have an open status on the Status of Project Table (STAP). 28. BOC/SUB Either object, revenue source, or GL account must be entered. For sub object, the code must be valid within object. 29. JOB NUMBER Optional. 30. REPTCATG Optional. Enter the code of the reporting category for this line. 31. GLACCOUNT Either object, revenue source, or GL account must be entered. 32. REV SRCE/SUB Either object, revenue source or GL account must be entered. If sub-source is entered, must be valid within revenue source. 33. LINE TYPE Optional. Enter H if the line refers to a contract holdback amount, N, if the line refers to a normal payment amount. Defaults to normal payment line. 34. DESCR Optional. Enter a description for this PV line. 35. QUANTITY Optional. Enter the number of units being purchased with this PV. 36. AMOUNT Optional. If entered, must be numeric, with an optional decimal point. Two digits must be entered for cents. For example, $25.00 may be coded as “25.00” or “2500”. If left blank, the system will supply the words “FILL-IN”. 37. l/D FMS USERS GUIDE: Accounts Payable AP-85 CONTENT REVISION DIWT

3a-PV11, Optional. Valid values are I or D, for increase or decrease. 38. P/F Must be blank if all three reference transaction fields are blank. Otherwise optional. Enter P or F, for partial or final clearing against the referenced transaction. 39. ADVANCE FLAG Optional. If appropriate, code the following: N - Non Advance A - Advance 40. VI LOG DATE Optional. Enter Vendor Invoice Date if voucher tracking is not used. This date is used in scheduling vouchers for payment. 41. ACCP/DEL DATE Optional. Enter the cceptance/De1ivey Date that applies to the recurring payment voucher. The date must be valid on the Calendar Date Table (CLDT). Note: When FMS processes the payment transaction, if the Trigger Date Flag for the prompt pay type (inferred from either VENDo r DOPT) is L or D, this field will be required for the transaction to process. If the Trigger Date Flag for the prompt pay type is I, this field will not be required. FMS USERS GUIDE: Accounts payable AP-86 CONTENT REVISION DRAFT

Payroll Transactions/Expenditures

4-3 Website reference: http://www.va.gov/publ/direc/finance/M6P5S301.htm http://www.va.gov/publ/direc/finance/M6P5S1010htm Discussion – Payment Run Processing Cycle

FMS ERROR TABLE ERRG ACTION: R TABLEID: ERRG USERID: S104 RMJ *** ERROR GUIDE INQUIRY TABLE *** KEY IS ERROR CODE ERROR CODE: SC08E ERROR MESSAGE: SUBALLOW SPEND CTL NOT FOUND PROBLEM: NO ENTRY IN THE SUBALLOWANCE SPENDING CONTROL TABLE (SASP) WAS FOUND. SOLUTION: SPECIFY A DIFFERENT SUBALLOWANCE CODE OR HAVE THE GIVEN SUBALLOWANCE ESTABLISHED. 4-8

FMS TABLE ERRG ACTION: R TABLEID: ERRG USERID: S104 FSC *** ERROR GUIDE INQUIRY TABLE *** KEY IS ERROR CODE ERROR CODE: SC06W ERROR MESSAGE: INSUFFICIENT ALLOWANCE FUNDS PROBLEM: THIS IS A WARNING MESSAGE. THE TRANSACTION EXCEEDS THE AVAILABLE ALLOWANCE FUNDS. SOLUTION: REVIEW THE ALLOWANCE AND CONTROL OPTIONS. 4-11

4-14 Station Information

4-18 EW Screenshot

4-19 EW Screenshot

4-25 UNFUNDED EXPENSE (UE)

4-27 Federal Employee Health Leave Without Pay

TDY Travel

5-42 COMMND: DOCID: TR 10 1047279C001 STATUS: ACCPT BATID: SUB STN: 10/10/08 CASH RECEIPT INPUT SCREEN BATCH DATE: NUM DOCS: NET: CR DATE: ACCTG PRD: ACTION: SUB STN: 516 TRANS TYPE: BFYS: FUND: CASH ACCT: DEP NUMBER: 1047279C001 DOC TYPE: BILL FUND: DOC TOTAL: 0.00 DISB OFFICE: 220 ACCOMPLISHED DATE: 10 10 08 01- LINE: 001 REF TC: CB REF DOC NO: 1047279C001 REF LINE: 001 TRANS TYPE: 15 BFYS: 09 FUND: 0160A1 STATION/SAT: 104 FCP/PRJ: JOB NO: COST CTR/SUB: BOC/SUB: REPT CATG: REV SRCE/SUB: CLSD BFYS: CLSD FUND: CHECK NO: ACTION OUT: GL ACCT: ADV IND: Y ADV: ADV NO: TRAV TYPE: VND/PRV: 310841368 AMOUNT: 813.00 I/D: UNAPPLIED DEP NO: AGR NO: DESCR: GENERAL LEDGER FOR TR 15 REFERENCING CB IS 1021/1412 TRANS CODE: CB TRANS NUMBER: 1047279C001 ADV TOTAL: 399.00 LINE NUMBER: 001 ADV USED: 399.00 VENDOR CODE: 310841368 OUTST ADV AMT: 0.00 --REF ADV/OBL ID-- --REF TRANS ID-- ACCEPT DOC TC NUMBER LN TC NUMBER LN DATE ACT AMOUNT -- ----------- --- -- ----------- --- -------- --- ---------------- 01- 10 04 08 E 399.00 REF VENDOR CODE: CLEAR ACT: 02- TR 1047279C001 001 10 10 08 E -399.00

Financial Indicators

F911 Report vs Macro

7-2 COMMON F911 VS MACRO ISSUES As noted in each station's worksheet, please be advised that if the normal entry is a C4 or D4 and the BFY is prior year, the actual account balance can be opposite of the normal balance if it was caused by specific prior year transactions; however, each facility needs to review each account listed in their worksheet and determine the cause of the abnormality and take necessary corrective actions, accordingly. A brief description of the corrective action taken on each abnormal balance should be documented using the "insert", "comment" option in the excel worksheet. Kindly collect the completed worksheets directly from your facilities and have the file sent back to "VHA CFO Financial Analyses Shared Mailbox" with your VISN number on the subject line. Abnormal balances in SGL accounts 1319, 1329, 1339, and 1369 Kindly be advised that the Central Office is currently responsible for recording allowance for bad debt for non-healthcare receivable. CO will process a SV to correct the abnormality. Until this function returns to facilities we are asking facilities not make any adjustments into the allowance accounts (SGL) 1319, 1329, 1339, and 1369 for Funds 1435, 3220, 3200, and AMAF except the normal write off transactions. Questions concerning this request should be forwarded to "VHA CFO Financial Analyses Shared Mailbox" or you may call Sylvia Nieto at 202-461-6567.. Stations should not reverse the SVs processed by CO. Debit balances in account 490F – These typically occur because of payments going in as Federal vendor ID number get changed to Non-Federal and when the AD hits it causes the abnormal balances. A BL transaction can be done by FSC Accountants. Send a JV request to debit 490N and credit 490F for the amount. The 490N balance is supposed to be in agreement with all of the non-federal payables (2000 series) accounts. Send JV (1017 form) to FSC Accountant. Because these are budgetary accounts, reference the Cost Center/Accounting Classification Code/Fund Control Point/Budget Object Code to use for the entry. Debit balances in account 490G – These typically occur because of expenditure transfer transactions between funds that use the station’s vendor ID instead of the non-federal vendor ID against which the initial expenditures were processed. Expenditure transfers with a federal vendor ID post to 490G while transfers using a non-federal ID post to 490P. IFCAP uses the station vendor ID instead of the US Bank ID on credit card ET transactions so stations can’t prevent debits in 490G resulting from credit card ETs. For other types of expenditure transfers, stations can eliminate this problem by using the actual vendor ID or MISCN. To correct existing debits, stations can identify expenditure transfers that created the problems, reverse them and repost them with the correct vendor ID or MISCN. Balances in GL 1099 & 5239 in the invalid MCCF Funds – As canceled checks are processed related to refund payments made from the old MCCF fund structure (5287, 5287.1, 5287.3, 5287.4), the GL transactions post against those invalid funds. These balances should be cleared by moving them to the appropriate MCCF fund in the new base BFY 05 fund structure (e.g. 528701, 528703, 528704, etc). To accomplish this, create a JV form (1017) with the entries needed to reverse the balances from the improper fund and move them into the correct fund. The JV should also include revenue source code(s) as they are required for a JV in FMS. The JV form should be submitted to station’s FSC trial balance accountant for approval and processing.

7-2A COMMON F911 VS MACRO ISSUES Subject: Procedure to change vendor for credit card reconciliation ET transactions Sandra Cole sent me the instructions below on how to change the vendor for IFCAP generated ET transactions. The change has worked successfully for her station and another station that we service. Please consider making this change as it will keep the 490G issue related to credit card reconciliations from continuing to be a problem. The credit card ET transaction vendor code (Sta. ID) can be changed to the US Bank vendor code (310841368) in the IFCAP Coordinator Site Parameter. MS SECURITY CODE: 10// FISCAL REVIEW OF VRQ: NO// CARRY FORWARD 4TH QTR REQUESTS: NO// FMS-ET VENDOR CODE: 546VAH000// 460358360 FMS-ET ALTERNATE ADDRESS IND.: RANGE OF % FOR RECONCILING AMT: 0// STATION NUMBER: Select IFCAP Application Coordinator Menu Option: Subject: RE: Improper balances in 490G/490P from expenditure transfers As noted in my original message, the ET transactions generated by credit card reconciliations in IFCAP improperly post against 490G in FMS. The number of credit card ET transactions generated at stations will likely make it difficult to correct the debit balance related to them. The question has come up from stations that have corrected their debit balances from other sources, but are concerned about the time needed to research the credit card ET transactions. Although clearing these improper 490G balances should be accomplished if possible, it is not expected to be completed for remaining balances determined to be related to credit card ET transactions. Subject: Improper balances in 490G/490P from expenditure transfers Improper balances in the 490G and 490P accounts have been more of an issue this year. Most of these balances are the result of expenditure transfers between funds (EW) or stations (EB) that use the station’s vendor ID instead of the vendor ID recorded on the initial expenditure transaction. In most cases the initial expenditure was to a non-federal source so the posting was a credit to 490P. When the transfer is recorded with the station’s vendor ID, the posting debits 490G on the side transferring the cost and credits 490G on the side receiving the cost. This results in an improper 490G balance. Expenditure transfers should use the vendor ID from the initial expenditure transaction whenever possible. For lump sum expenditure transactions of non-federal expenditures, using MISCN will also properly post against 490P. The other known problem in this area is the ET transactions generated by purchase card reconciliations in IFCAP. They post against 490G while the credit card transactions use the US Bank vendor ID and post to 490P. This is not an issue if the ET just moves the charge between FCP/ACCs within a fund as the posting to 490G will net out on the trial balance. It is an issue when these ET transactions move charges between BFYs or funds as it leaves the improper 490G balances.

7-3 Other possibilities: Kindly consider the following steps for correcting abnormal balances due to contract holdbacks: 1. Check FMS table GLTS if you find debt on 2122 and credit on 2121 or 2130 Station needs to research. 2. Research and identify the document that caused the problem. 3. Prepare 1017G journal voucher form and send to NAS Accountant for processing. Balances in accrued salaries GL 2210 in expired years (both debits and credits) SV 51 Offsetting balances in GL 2121 and 2122 Debit balances in GL 2994 The normal nationwide balance for GL 422B is a debit, but the station balance is normally a credit. We haven’t received a response on whether this needs to be corrected. Since the nationwide balance is a debit anyway, ignore this item until Supply Fund requests the corrections. Other items: Footnotes to the chart for GL accounts that can have opposite balances in expired years. Some of the most frequent examples of this are GL accts like 3107, 490G, 490P, 5200, 5201, 5700 and 6100..

7-4 The 5114 and 5115 (MCCF 5287**) improper balances are because the reversal of the 9/30/08 accrual entry for these in October was probably greater than the accrual entry posted at the end of the current month. Financial Policy is requesting a change in the accrual process at yearend to resolve this problem for FY09. Proposal is for the SV17 and SV 18 accrual transaction to reverse for all months except for the end of September accrual. That accrual will not reverse in early October eliminating the improper balance issue for this account.

7-4a The FMS transaction group completed its 2006 review of the FMS Proforma Transactions. One item on the agenda was the mixture of revenue accounts being used on the MCCF (5287**) transactions in fund category M. Some of the transactions in this category date back to the time prior to the 5287 point accounts when VA was required to return most of these collections to Treasury. The revenue transactions at that time used GL accounts 5902, 5903, and 5909 in the other revenue account series similar to the transactions in the Treasury GFR funds like 1435 and 3220. With the implementation of the 5287** point account structure and VA retaining these collections, many of the more recently added transactions in this fund category use GL 5200 and 5201. One problem arising from the use of these two sets of revenue accounts in improper balances remaining after posting collection activity. Examples from stations of situations include where a receivable was established that posted to GL 5201 in FY 05, but the collection transaction posted to GL 5902 in FY 06 resulting in an improper balance in GL 5201. In an effort to resolve this problem for future years and make the MCCF revenue postings more consistent, all of the transactions In fund category M that post to GL 5902, 5903, and 5909 were changed as listed below: All transactions with GL 5902 now use GL 5201 All transactions with GL 5903 now use GL 5200 All transactions with GL 5909 now use GL 5239 GL 5239 is a new account in FMS which was established to replace GL 5909 for tracking refunds of collections.

I have reviewed GL acct 4650 several times and the documents in question seems to be my sharing agreements (federal billing documents - BD transactions). They are CR 05 and TR 26 transactions for this GL account. They are debit only transactions. I also reviewed our 0160A1 account and they seem to hit as a Debit there as well. But we receive a TDA to cover these billing documents so I don't understand why we would be out-of-balance. I did see where the TDA's appeared to have been received by the station for the documents. My next step is to see what happened between FY06 ending transaction to FY07 beginning year vs FY07 to FY08. Then maybe something will shed some more light. I just do not see how we could have been off $$592,562.90 in October 07, which would have been right at the beginning of our fiscal year. BD N2 and 02 Affecting GL 4650 7-5a

REPORT ID: RGLMDAV *** DEPT OF VETERANS AFFAIRS (FMS) *** PAGE: 1823 RSD FORM: F827 MONTHLY DETAILED ACCOUNTING TRANSACTIONS REPORT TIME: 09:05 RUN DATE: 11/01/07 FOR ACCOUNTING PERIOD ENDING 10/31/07 STN: 603 TREASURY SYMBOL: 3670152 LOUISVILLE KY VAMC G/L PRG/ ------DOCUMENT------- BATCH TRANS ACCEPT -----REFERENCE---- ACCT G/L NAME LM ANAL A/O TC TT NUMBER LN# NUMBER DATE DATE TC NUMBER LN# DEBIT AMOUNT CREDIT AMOUNT ---- -------- -- ---- ---- -- -- ----------- --- ------ -------- -------- -- ----------- --- ------------------- ------------------- 4650 EXP AUTH 10 CC 01 60372749019 001 10/04/07 10/04/07 484.00 4650 EXP AUTH 10 CC 01 60372749019 002 10/04/07 10/04/07 24,800.00 4650 EXP AUTH 10 CC 01 60372749019 003 10/04/07 10/04/07 227.70 4650 EXP AUTH 10 CC 01 60372749026 001 10/04/07 10/04/07 4.75 4650 EXP AUTH 10 CR 05 603K8A005E 001 10/04/07 10/04/07 BD 603K708ETV 001 1,304.32 4650 EXP AUTH 10 CR 05 603K8A005Z 001 10/04/07 10/04/07 BD 603K708GN9 001 74,370.11 4650 EXP AUTH 10 CR 05 603K8A0060 001 10/04/07 10/04/07 BD 603K708GNC 001 14,443.76 4650 EXP AUTH 10 CR 05 603K8A0062 001 10/04/07 10/10/07 BD 603K708GNF 001 133,880.00 4650 EXP AUTH 10 ET 01 603GBFH5584 001 10/02/07 10/03/07 57.93 4650 EXP AUTH 10 ET 01 603GBFH5584 501 10/02/07 10/03/07 57.93 4650 EXP AUTH 10 ET 01 603GBFH5585 002 10/02/07 10/03/07 1,363.01 4650 EXP AUTH 10 ET 01 603GBFH5585 502 10/02/07 10/03/07 1,363.01 4650 EXP AUTH 10 ET 01 603GBFH5586 003 10/02/07 10/03/07 REPORT ID: RGLMDAV *** DEPT OF VETERANS AFFAIRS (FMS) *** PAGE: 1850 RSD FORM: F827 MONTHLY DETAILED ACCOUNTING TRANSACTIONS REPORT TIME: 09:05 RUN DATE: 11/01/07 FOR ACCOUNTING PERIOD ENDING 10/31/07 STN: 603 TREASURY SYMBOL: 3670152 LOUISVILLE KY VAMC G/L PRG/ ------DOCUMENT------- BATCH TRANS ACCEPT -----REFERENCE---- ACCT G/L NAME LM ANAL A/O TC TT NUMBER LN# NUMBER DATE DATE TC NUMBER LN# DEBIT AMOUNT CREDIT AMOUNT ---- -------- -- ---- ---- -- -- ----------- --- ------ -------- -------- -- ----------- --- ------------------- ------------------- 4650 EXP AUTH 10 TR 26 104773G4757 001 10/12/07 10/12/07 BD 603K706XI6 001 100.00 4650 EXP AUTH 10 TR 26 104773G7433 001 10/18/07 10/18/07 BD 603K708EU2 001 56,808.00 4650 EXP AUTH 10 TR 26 104773G7434 001 10/18/07 10/18/07 BD 603K708ET4 001 126,330.00 4650 EXP AUTH 10 TR 26 104773G7435 001 10/18/07 10/18/07 BD 603K708EU0 001 18,833.35 4650 EXP AUTH 10 TR 26 104773G7437 001 10/18/07 10/18/07 BD 603K708ETG 001 16,880.00 4650 EXP AUTH 10 TR 26 104773G7438 001 10/18/07 10/18/07 BD 603K708ETP 001 23,925.81 4650 EXP AUTH 10 TR 26 104773G7439 001 10/18/07 10/18/07 BD 603K708ETC 001 61,847.23 4650 EXP AUTH 10 TR 26 104773G7441 001 10/18/07 10/18/07 BD 603K708ETY 001 7,476.00 4650 EXP AUTH 10 TR 26 104773G7446 001 10/18/07 10/18/07 BD 603K708ETL 001 8,870.00 4650 EXP AUTH 10 TR 26 104773G7448 001 10/18/07 10/18/07 BD 603K708EUD 001 29,718.26 4650 EXP AUTH 10 TR 26 104773G7450 001 10/18/07 10/18/07 BD 603K708EU5 001 12,826.34 4650 EXP AUTH 10 TR 26 104773G7451001 10/18/07 10/18/07BD 603K708EU7 001 19,293.89 These documents total: $606,907.07 which equals the amount on the MSGL. 7-5b

November 2007: REPORT ID: RGLMDAV *** DEPT OF VETERANS AFFAIRS (FMS) *** PAGE: 1986 RSD FORM: F827 MONTHLY DETAILED ACCOUNTING TRANSACTIONS REPORT TIME: 04:11 RUN DATE: 12/01/07 FOR ACCOUNTING PERIOD ENDING 11/30/07 STN: 603 TREASURY SYMBOL: 3670152 LOUISVILLE KY VAMC G/L PRG/ ------DOCUMENT------- BATCH TRANS ACCEPT -----REFERENCE---- ACCT G/L NAME LM ANAL A/O TC TT NUMBER LN# NUMBER DATE DATE TC NUMBER LN# DEBIT AMOUNT CREDIT AMOUNT ---- -------- -- ---- ---- -- -- ----------- --- ------ -------- -------- -- ----------- --- ------------------- ------------------- 4650 EXP AUTH 10 TR 26 104136A79NG 001 11/07/07 11/07/07 BD 603K707MFF 001 2,038.42 4650 EXP AUTH 10 TR 26 104136A79NH 001 11/07/07 11/07/07 BD 603K707MFI 001 501.29 4650 EXP AUTH 10 TR 26 10499293143 001 11/07/07 11/07/07 BD 603K707MFI 001 400.00 4650 EXP AUTH 10 TR 26 10499293144 001 11/07/07 11/07/07 BD 603K707MFI 001 501.29 These billing documents total $3,441.00 which equal the amount on the MSGL. REPORT ID: RGLMDAV *** DEPT OF VETERANS AFFAIRS (FMS) *** PAGE: 4245 RSD FORM: F827 MONTHLY DETAILED ACCOUNTING TRANSACTIONS REPORT TIME: 04:18 RUN DATE: 04/01/08 FOR ACCOUNTING PERIOD ENDING 03/31/08 STN: 603 TREASURY SYMBOL: 3670152 LOUISVILLE KY VAMC G/L PRG/ ------DOCUMENT------- BATCH TRANS ACCEPT -----REFERENCE---- ACCT G/L NAME LM ANAL A/O TC TT NUMBER LN# NUMBER DATE DATE TC NUMBER LN# DEBIT AMOUNT CREDIT AMOUNT ---- -------- -- ---- ---- -- -- ----------- --- ------ -------- -------- -- ----------- --- ------------------- ------------------- EXP AUTH 10 BD 02 603K701MQ8 001 RA8066 03/11/08 03/11/08 142,861.44 FY07 DEC ADJ This amount $142,861.44 equals the MSGL. Total amount equals $753,209.51 7-5c

To Correct the Abnormal Balance in 4650 Opening period for FY 08, the transaction codes BD N2 and BD 02 were changed from hitting general ledger 4210 to hit general ledger 4650. The CR and TR 75 were changed to hit general ledger 4651 which is fine. When stations process a TR or CR transaction referencing a BD it causes SGL 4650 and 4651 balances to remain on the trial balance. The general ledger accounts when doing a BD are as follows: BD N2 Fund Cat E Vendor Cat G 1310/5200 425F/4650 BD 02 Fund Cat E Vendor Cat G 1310/5200 425F/4650 A solution to the problem would be to change 4650 to 4651. A new BL N2 with accounting event SP05 to hit 4650/4651 will clear the 4650 balances (input done by Austin only). FMS Services need to identify the stations, BFYS, funds, RSRC and vendor code so the general ledgers can be fixed. 7-5e

Annual Close Memo DRAFT

Enclosed is the FY 08 annual close information. Please review and take note of important dates/action items that need to be completed. I. FY08 ANNUAL CLOSE ACTIVITY SCHEDULE 9/04/08 – FMS Call 9/11/08 – FMS Call 9/18/08 – FMS Call 9/19/08 – Payroll input to FMS for PP18 (Accounting Period 12/08) 9/23/08 – September System Payroll Accruals input to FMS (view in FMS 24 Sept 08) 9/24/08 – Last day for payments using canceling BFY 03 & 02/03 funds (see item II.B) 9/25/08 – FMS Call 9/25/08 – Credit Card System (CCS) transactions for invoice billings submitted as of 9/24/08 recorded in FMS (can be viewed in FMS on 9/26) 9/26/08 – Last day for station input of EB transactions in FMS (see item II.C) 9/26/08 – Last day for FSC staff other than annual close team to process any type of transactions into FMS (see item II.D1) 9/27/08 – FSC interfaces to FMS are held (see item II.D2) 9/27/08 – VBA CAATS interface to FMS are held (see item K) 9/28/08 – FSC interfaces to FMS are held (see item II.D2) 9/29/08 – FSC interfaces to FMS are held (see item II.D2) 9/30/08 – Last day for stations to process payment transactions (see item II.E) 9/30/08 – FSC interfaces to FMS are held (see item II.D2) FMS on-line processing will end at 8:00 PM ET The first DMI/IFCAP interface to FMS will process at 8:35 PM ET The final DMI/IFCAP interface to FMS will process at 10:00 PM ET AITC recommends a 9:00 PM ET deadline to process IFCAP transactions to ensure they are picked up on the final DMI interface to FMS. 9/30/08 – Last day for all other station input into FMS (see II. F) 9/30/08 – LGY interfaces LS&C, VALERI, CPTS and WINRS will continue throughout annual close (see item K) 10/01/08 – FMS DOWN – no interfaces will process in FMS 10/01/08 – FY 08 Period 13 Adjustments coordinated through VHA, VBA, NCA etc. 10/02/08 – Period 13 Trial Balances distributed. 8-1

FRS – The FY 09 tables in FRS will be unavailable for seven days after the official date of annual close. FRS will be available to review FY 08 and prior year data, but the new FY 09 data will not be available until approximately 10/09/08. 10/02/08 – FMS Call 10/02/08 – FMS DOWN – no interfaces will process in FMS 10/03/08 – FMS DOWN – no interfaces will process in FMS 10/03/08 – Payroll input to FMS for PP19 (Accounting Period 01/09) – as currently scheduled – may be delayed based on status of annual close processing 10/04/08 – FMS UP for FY 09 Activity Only (Accounting Period 01/09) 10/04/08 – Credit Card System transactions for invoice billings submitted for 9/25/08-10/3/08 recorded in FMS (Accounting Period 01/09) 10/04/08 – Release Fee Basis to FMS (Accounting Period 01/09) 10/04/08 – September Accruals Reversed (Accounting Period 01/09) 10/04/08 – Annual Close process completed. Trial Balances for Accounting Periods 14 & 00 distributed 10/09/08 – FMS Call 10/16/08 – FMS Call 10/17/08 – Payroll input to FMS for PP20 (Accounting Period 01/09) 10/23/08 – FMS Call 10/28/08 – October System Payroll Accruals input to FMS Accounting Period Definitions Period 12 – accounting period for the month of September. This period is closed during the nightly cycle on the night of September 30. Period 13 – accounting period for adjustments on October 1st. This period is open only to the annual close team members. Significant adjustments requested by field stations with approval from VACO program offices and selected annual close processing list adjustments are completed during this period. Trial balances from Period 13 are used for annual certification letters and for the audited financial reporting. Period 14 – accounting period for annual close. General ledger accounts like those used for revenue and expense are closed for the fiscal year based on the settings in the FMS YACT table. Period 00 – accounting period for beginning of the new fiscal year. Trial balances for this period show the opening balances in FMS for the new fiscal year. 8-2

6. General ledger 2130, obligations must be cleared and holdbacks released prior to 9/25/08. 7.BFY 03 Supply fund 4537B2 and 4537B3 will close during annual close. H. Payroll Accruals 1. MANUAL PAYROLL ACCRUALS MUST HAVE A REVERSAL PERIOD OF 01/09. 2. Payroll accrual adjustments for the September accrual period require special effort. Request Fiscal Officers review payroll accruals in order to ensure accuracy. Refer to MP-4, Part V, Chapter 15 (http://vaww.va.gov/publ/direc/finance/M4P5C15.htm) for payroll accrual adjustment instructions. 3. The number of business days in the system for the September 2008 payroll accrual is TWELVE work days (September 15- 30). I. OnOctober 1, 2008, corrections to adjust the September 2008 Trial Balance should be coordinated with the respective office (VHA, VBA, NCA etc.) for approval. VHA, VBA, NCA etc. will contact the Annual Close staff to process the corrections. J.Posting Fixed Asset depreciation is not part of the annual close process and will post at the end of the calendar month for September 2008 as usual. K. SO documents having the accrual flag set to N in FMS will not accrue at the end of the year. Review your SO documents to ensure the validity of the accrual flag.Note: SO documents with equipment BOCs should have the accrual flag set to N. Standardized SO documents should have the accrual flag set to Y unless the BOC is equipment. Ensure enough funds are obligated for all Standardized Obligations. 1VA+ Fund, Government Printing Office, and Lease Obligations SO/MO should have the accrual flag set to N. 8-5

For 1VA+ Fund, FY 08 Agreement Customers, station fiscal staff need to process their HT obligation document using a date prior to October 1, 2008 and to limit their use of the document to only line 001. Prime Vendor Pharmacy SO documents should have the accrual flag set to Y. Note: VA Directive 4668 – “VA activities will record an accrued liability for goods and services received and accepted but unpaid at the end of an accounting period. An accrued liability will also be recorded for salaries and wages earned but unpaid at the end of an accounting period.” For VBA: SOs in the FMS fund 0137 for State Approving Agencies (SAA) should have an N in the Auto Accrual indicator. If there are SOs in VBA GOE fund 0151A1 for Contract Counseling, they should have an N in the Auto Accrual indicator. The stations should do an SV-CC accrual transaction for the remainder of FY 08 Contract Counseling services rendered and unpaid. Stations should do an SV-CC accrual transaction (BOC 4192) for amounts of Non-Ch 31 Contract Counseling Services rendered and unpaid at the end of FY 08. LGY Interfaces LS&C, VALERI, CPTS and WINRS interfaces will continue throughout annual close VBA interface CAATS to FMS are held 09/27/08. ATTENTION IFCAP USERS: To ensure synchronization regarding prior year processing, IFCAP has an option called “Enter/Edit Date When SOs become ARs”. This option is found on the “FMS Documents Inquiry/Error Process” sub-menu of the “Funds Distribution Program Menu”. Field station personnel must manually input September 30, 2008 in this date field. This field must be populated earlier than September 30 as IFCAP prohibits the entry of a prior date in this field. 8-6

ATTENTION IFCAP USERS: To ensure synchronization regarding prior year processing, IFCAP has an option called “Enter/Edit Date When SOs become ARs”. This option is found on the “FMS Documents Inquiry/Error Process” sub-menu of the “Funds Distribution Program Menu”. Field station personnel must manually input September 30, 2008 in this date field. This field must be populated earlier than September 30 as IFCAP prohibits the entry of a prior date in this field. L.Direct questions concerning annual close to FAS staff as follows: VISN/Organization Trial Balance Accountant VISNs: 1, 7, 9, 16, 17, 19 Area Office: Central, Eastern Other Stations: 101, 102,104, 785 Primary: Anita Aleman (512) 460-5176 Alternate: Sue Simpson (512) 460-5042 VISNs: 2, 4, 5, 8, 10, 11, 12, 20, 99 Other Stations: 705, 774, 775, 786, 787, 788, 789, 790, 791, 793, 794, 795, 796, 797, 799 Primary: Sandra Gibson (512) 460-5012 Alternate: Freda Hill-Terry (512) 460-5322 VISNs: 3, 6, 15, 18, 21, 22, 23 Area Office:Southern, Western Other Stations: 200, 201, 203, 282, 283, 284, 285, 389 Primary:Brenda Burton (512) 460-5308 Alternate: Freda Hill-Terry (512) 460-5322 Supervisor Crystal Russell (512) 460-5135 /s/ Crystal Russell M. Per Jim Bradley, Director, Management and Financial Reports Service, (047GB) in VACO, the annual station certification letter is based on Accounting Period 13. 1. Certification letters for VHA should be sent to: VHA Office of Financial Management (173A) Attn: Certification Office 810 Vermont Ave NW Washington, DC 20420 8-7

IV. FY08 Annual Close Checklist Annual Close Item Accomplished Memo Ref # II. A. 1.Review outstanding obligations II. A. 2.Review FMS table (SUSF) for held or rejected documents II. A. 3.All documents affecting unobligated balances processed II. A. 4.Available unobligated balances have sufficient funds to cover general ledger 1321 II. A. 5.BFYs 04 - 08 Tricare and Shared Medical Resources bills moved to BFY 09 are not reversed II. B. September 24, 2008 – last day for payments from appropriations expired as of the end of BFY 03 and BFY 02 03 II. C.September 26, 2008, last day for EB transactions II. D.After September 26, 2008, FSC Staff restricted by system modifications from entering documents II. F.September 30, 2008 – last day for station input, which affects September 2008 business II. G. 1.BFY 03 travel obligations are reversed II. G. 2.BFY 03 advances – collected, written off or reclassified II. G. 3.BFY 03 non-travel obligations and payables are reviewed II. G. 4.BFY 03 receivables are reviewed II. G. 5.BFY 03 work in process – review and take action II. G. 6.BFY 03 GL 2130 obligations cleared/holdbacks released prior to 9/25/08. II. G. 7.BFY 03 4537B2/B3 will close. Review obligations. II. H. 1.Manual payroll accruals have a reversal period of 01/09 II. H. 2.Payroll accrual adjustments reviewed for accuracy II. H. 3.September 2008 payroll accrual is twelve days II. I.October 1, 2008 – coordinate September 2008 Trial Balance corrections with respective office (VBA/VHA/NCA) II. J.Fixed Asset depreciation will post at the end of calendar month II. K.Review accuracy of accrual flags for SO documents. II. L. Annual Close questions to FAS staff II. M.Annual Station Certification letter is based on Accounting Period 13. III. A.3.Process SV-CC to accrue unbilled purchase and fleet card transactions. III. D.Process TM rejects 8-10

ANNUAL CLOSE AND TRIAL BALANCE Section 9

CLOSING THE BOOKS 5000, 6000, AND 7000 3310 ANNUAL APPROP. 4610 4650 ALL DISBURSING AUTHORITY ACCOUNTS CLOSE TO 1010 9-1

CLOSING THE BOOKS The following Budgetary Accounts will NOT CLOSE at the end of the Year: 425F Reimbursements - Fed Receivable 490F - Unpaid Expended Authority - Federal 490N - Unpaid Expended Authority - Public 9-2

CLOSING THE BOOKS BFY and Ending BFY 04 Travel Obligations - Must be Reversed  BFY 04 and Ending BFY 04 Advances - Collect, Write off or Reclassify  BFY 04 and Ending BFY 04 Receivables - Moved to 3200 during annual close  BFY 04 and Ending BFY 04 WIP - Review and move as necessary 9-3

CLOSING THE BOOKS  Ensure Manual accruals have a reversal period of 01/10  FY09 TriCare bills are moved to FY10  Ensure available unobligated balances have sufficient funds to cover G/L 1321 9-4

TRIAL BALANCE COMMON QUESTIONS/PROBLEMS  Allowance accounts must have a Credit Balance  WIP must be a Debit Balance and should not be in AMAF  Liability accounts (2XXX) must have a Credit Balance  48XX - Should always “net” to a Credit balance in both CY and PY 9-5

TRIAL BALANCE COMMON QUESTIONS/PROBLEMS  49XX - Should always “net” to a Credit balance in CY PY may be Debit balance due to adjustments  5XXX - Should always be a Credit balance in CY PY may be Debit balance due to adjustments  6XXX - Should always be a Debit balance in CY PY may be a Credit balance due to adjustments 9-6

Journal Vouchers (JVs)

10-1 JOURNAL VOUCHER (OF 1017-G) a. OF 1017-G will be used for the following purposes: (1) To document expenditure transfers and adjustments between appropriation, fund and receipt accounts which affect a single VA station. (2) To document general ledger transactions when it is not feasible to make entries from journals or basic documents. Likewise, adjustments of previous ledger entries will be made through the medium of OF 1017-G. (3) To document accruals and in transit transactions at the close of the month. The transactions will be either listed and totaled on the OF 1017-G or worksheet attached thereto. This same document can be used to record reversal of transactions at the beginning of the subsequent month. (4) To document Supply Fund cash sales to support the SF 224, Statement of Transactions. The form will be prepared monthly marked "memo record for file". It will not be posted to the accounting records. b. OF's 1017-G will be assigned by the same employees authorized to certify SF's 1081 (par. 2C.04h). A full and complete description of the transaction will be made and the voucher will be conspicuously marked "EXPENDITURE TRANSFER" or "ADJUSTMENT," indicating the nature of the document. Each voucher will be adequately described and supported by working papers cross-referenced to documents or accounts when necessary for full clarification. c. OF's 1017-G will not be submitted to the Treasury, however, they will be reported in section I of the SF 224, and both the charge and credit amounts must agree. All OF's 1017-G prepared between ALC 36001200 CALM and other VA agency location codes will be processed and reported on the CALM SF 224 report. The original OF 1017-G must be forwarded to the Austin DPC (362B1) no later than the 22d calendar day of the month. d. OF 1017-G will be prepared in an original only.

Austin (FOS) prepares a JV to move expense to correct obligations. 10-2

ACTION: R TABLEID: PVHT USERID: S104 FSC *** VOUCHER HEADER INQUIRY SCREEN *** KEY IS VENDOR CODE, TRANS CODE, VOUCHER NO, TRAVEL ADV NO VENDOR CODE: 952802182 TRANS CODE: ET VOUCHER NO: 104JV1276 NAME: SIEMENS MED SOLUTIONS DIAGS IN TRAVEL ADV NO: ADDR1: SIEMENS DIAGS PRODS NO CHK DISB: N ADDR2: 5210 PACIFIC CONCOURSE DR D.O.: 220 ADDR3: FA IND: CITY/ST/ZIP: LOS ANGELES CA 900455544 OCR PRINT: N DESCRIPTION: PROMPT PAY TYPE: CHECK TYPE: N VOUCHER TYPE: 1 FEE CODE: CORSPDNCE VENDOR CODE: AGREEMENT NO: FORCE CHECK: N DISB RUN NO: 00000 SCHD FISC YR: SCHD CATG: SCHD TYPE: SCHD NO: VOUCHER DATE: 05 28 08 MANUAL ADDR CHANGE: N VOUCHER AMT: 0.00 SCHD DATE: FISCAL APRV: HOLDBACK AMT: 0.00 CLOSED DATE: 05 28 08 DISB INFO CHANGED: N CLOSED AMT: 0.00 BENEFICIARY: OUTST AMT: 0.00 ACCT STN: ******* SUBMIT STN: 104 N TRANSIT AMT: 0.00 DIRECT DISB NO: JV1276 ADV LIQ AMT: 0.00 INTR AGCY SYMBOL: LIQ AMT: 0.00 COMMENTS TO PRINT: DISC %/DAYS/PE TERM: 0.000 / 00 / 00 ; 0.000 / 00 / 00 ; 0.000 / 00 / 00 10-3

ACTION: R TABLEID: PVLT USERID: S104 AFA *** VOUCHER LINE INQUIRY SCREEN *** KEY IS VENDOR CODE, TRANS CODE, VOUCHER NUMBER, TRAVEL ADV NUMBER, LINE NUMBER VENDOR CODE: 952802182 TRANS CODE: ET VOUCHER NO: 104JV1276 TRAVEL ADV NO: LINE NO: 001 VENDOR INV: VI LINE NO: INV DATE: LOG DATE: ACCP/DEL DATE: BFYS: 08 FUND: 0160A1 TRANS TYPE: 01 ADM/OFF: 10 STATION/SAT: 612 LINE AMT: 2,735.78 FCP/PRJ: 010022300 JOB NO: CLOSED AMT: 2,735.78 COST CTR/SUB: 822300 00 BOC/SUB: 2631 DISB AMT: 2,735.78 REV SRCE/SUB: REPT CAT: IN TRANSIT AMT: 0.00 REF DOC NO: SO 612C81068 REF DOC LINE: 001 ADV LIQ AMT: 0.00 REF ADV NO: REF ADV LINE: LIQ AMT: 2,735.78 PAY ADV: ADV: OVRD ACCT: CLSD BFYS: CLSD FUND: DESCRIPTION: PD607C80076 OVERRIDE OFFSET ACCT: RELATED GBL: QTY: 0.00 PROMPT PAY: N DISCOUNT %/DAYS: 0.000 / 00 DISC LOST RSN CODE: INTEREST REASON: UNAPPLIED DEPOSIT NO: 10-4 CT 607C8007607 hit obligation SO 607C80076 (incorrect one). Line 001 is moving expense to obligation SO 612C81068 (the correct one), which is being referenced in the above document.

ACTION: R TABLEID: PVLT USERID: S104 FSC *** VOUCHER LINE INQUIRY SCREEN *** KEY IS VENDOR CODE, TRANS CODE, VOUCHER NUMBER, TRAVEL ADV NUMBER, LINE NUMBER VENDOR CODE: 952802182 TRANS CODE: ET VOUCHER NO: 104JV1276 TRAVEL ADV NO: LINE NO: 002 VENDOR INV: VI LINE NO: INV DATE: LOG DATE: ACCP/DEL DATE: BFYS: 08 FUND: 0160A1 TRANS TYPE: 01 ADM/OFF: 10 STATION/SAT: 607 LINE AMT: -2,735.78 FCP/PRJ: 0100224V1 JOB NO: CLOSED AMT: -2,735.78 COST CTR/SUB: 822400 00 BOC/SUB: 2592 DISB AMT: -2,735.78 REV SRCE/SUB: REPT CAT: IN TRANSIT AMT: 0.00 REF DOC NO: SO 607C80076 REF DOC LINE: 001 ADV LIQ AMT: 0.00 REF ADV NO: REF ADV LINE: LIQ AMT: -2,735.78 PAY ADV: ADV: OVRD ACCT: CLSD BFYS: CLSD FUND: DESCRIPTION: S/B612C81068 OVERRIDE OFFSET ACCT: RELATED GBL: QTY: 0.00 PROMPT PAY: N DISCOUNT %/DAYS: 0.000 / 00 DISC LOST RSN CODE: INTEREST REASON: UNAPPLIED DEPOSIT NO: Line 002 is returning funds back to SO 607C80076. 10-5

THE END

FINANCIAL SERVICES CENTER TRAINING FACILITY AUSTIN, TX PRESENTS FSC Training Staff (512) 460-5059 A/O Oct 08.

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FINANCIAL SERVICES CENTER TRAINING FACILITY AUSTIN, TX PRESENTS FSC Training Staff (512) 460-5059 A/O Oct 08.

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Presentation on theme: "FINANCIAL SERVICES CENTER TRAINING FACILITY AUSTIN, TX PRESENTS FSC Training Staff (512) 460-5059 A/O Oct 08."— Presentation transcript:

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