1. TSA 2010 Briefing on Submission of School Data and Selection of Special Arrangements (Secondary Schools) 30 November 2009 EDB Kowloon Tong Education Services Centre

2. 2 Schedule 時間項目講者 10:30 – 10:3514:30 – 14:35 致歡迎詞 徐葉慧蓮博士 香港考試及評核局 教育評核服務部總經理 10:35 – 10:5014:35 – 14:50 基本能力評估新網站簡介 陳耀康先生 香港考試及評核局 教育評核服務部經理－考試系統 10:50 – 11:2014:50 – 15:20 2010 年全港性系統評估安排 及 學校資料上載注意事項 陳文軒先生 香港考試及評核局 全港性系統評估行政組經理 11:20 – 11:3015:20 – 15:30 小休 11:30 – 11:4515:30 – 15:45 為特殊教育需要學生 提供特別評估安排 曾淑雯女士 教育局教育心理服務組 專責教育主任 11:45 – 12:0015:45 – 16:00 全港性系統評估提供的 特別評估安排 陳文軒先生 香港考試及評核局 全港性系統評估行政組經理 12:00 – 12:3016:00 – 16:30 答問時間 以上各講者及 姜梁詠怡女士 教育局助理秘書長 羅慧基女士 香港考試及評核局 國際及專業考試部總經理 林玲芝女士 香港考試及評核局 教育評核服務部高級經理

3. 3 TSA 2010 Operation Timetable 14 December 2009 Online submission of school data until 14 December 2009 4 March 2010 HKEAA will inform schools the Oral assessment date and duties of Oral Examiners on 4 March 2010 4 to 16 March 2010 Check and amend school data/special arrangements from 4 to 16 March 2010

4. 4 TSA 2010 Operation Timetable 30 April 2010 Deadline for submitting amendment on students requiring special arrangements - 30 April 2010

5. 5 Submission of School Data Five main areas:  School information  Students information  Medium of assessments  Nomination of Assessment Administration Supervisor (AAS) and his/her deputy  Nomination of S3 Chinese and English Oral Examiners (OE)

6. 6 Submission of School Data http://www.bca.hkeaa.edu.hk TSASXXX Login ID: TSASXXX

7. 7 Submission of School Data Change your password during first time login

8. 8 Submission of School Data 1. School Information School Information Centre ( 學校資料管理 )  School Administration ( 學校管理 )

9. 9 Submission of School Data 1. School Information (contd) 1. School Information (cont’d) in English (ref Bank List) in English Gov’t school input all 0 Input 4 pieces of information 24hr format (e.g. 13:00)

10. 10 Submission of School Data 1. School Information (contd) 1. School Information (cont’d) Update the contact information of SA & TSA school account administrators

11. 11 Submission of School Data 2. Students Information If schools have already uploaded students for conducting “School Assessment (SA)”, they can skip the student batch upload process

12. 12 Submission of School Data 2. Students Information (Student Batch Upload) School Information Centre ( 學校資料管理 )  Batch Upload ( 上載批次檔案 )  Student Batch Upload ( 上載學生批次檔案 )

13. 13 Submission of School Data 2. Students Information (Student Batch Upload) Step 1 Get SAMS / WEBSAMS data query if necessary Extract student data from SAMS / WEBSAMS Save all S3 student information in 1 text (.txt) file Step 2 Upload the text (.txt) file

14. 14 Submission of School Data 2. Students Information (Student Batch Upload) If schools are not using SAMS / WEBSAMS, they can: Step 1 prepare an Excel file with the following data structure and convert the Excel file into text file ( 文字檔.txt)

15. 15 Submission of School Data 2. Students Information (Student Batch Upload) Step 2 UTF-8 Convert (“Save As” function) the text file (.txt) to UTF-8 format before uploading

16. 16 Submission of School Data 2. Students Information (Student Batch Upload) If there are students rejected, their STRN may be wrong (e.g. mixed up with others) or they were registered in another school Report the latter case to HKEAA by completing the Student Data Amendment (SDA) Form. Administration Team will follow-up for your school Confirm the number of student records is correct

17. 17 Submission of School Data 2. Students Information (Select Students for TSA) TSA Centre ( 全港性系統評估中心 )  Participating Students’ Information ( 參與評估學生的資料 )

18. 18 Submission of School Data 2. Students Information (Select Students for TSA) Select level, then class one by one and press “Refresh”

19. 19 Submission of School Data 2. Students Information (Select Students for TSA) “  ” to select all students shown on this page (all students of the selected class)

20. 20 Submission of School Data 2. Students Information (Select Students for TSA) Select appropriate special arrangements for students if necessary

21. 21 Submission of School Data 2. Students Information (Select Students for TSA) Remember to “Save” all work done / changes on every page

22. 22 Submission of School Data 2. Students Information (Select Students for TSA) Repeat the same procedure until all S3 classes and students are selected for TSA

23. 23 Submission of School Data 2. Students Information (Student Administration) School Information Centre ( 學校資料管理 )  Student Administration ( 學生管理 )

24. 24 Submission of School Data 2. Students Information (Student Administration) Select appropriate class

25. 25 Submission of School Data 2. Students Information (Student Administration) Add new students

26. 26 Submission of School Data 2. Students Information (Student Administration) Input the information new students

27. 27 Submission of School Data 2. Students Information (Student Administration) Release drop-out students

28. 28 Submission of School Data 2. Students Information (Student Administration) Release the selected drop- out students

29. 29 Submission of School Data 3. Medium of Assessment TSA Centre ( 全港性系統評估中心 )  Select Assessment Medium for TSA ( 選擇全港性系統評估語言 )

30. 30 Submission of School Data 3. Medium of Assessment (contd) 3. Medium of Assessment (cont’d) Mathematics Default: English (EMI) / Chinese (others) Selection: DSS and private schools may select English question papers for individual classes

31. 31 Submission of School Data 3. Medium of Assessment (contd) 3. Medium of Assessment (cont’d) Chinese Oral Default: Cantonese Selection: Schools may select Putonghua for the whole level Chinese Audio-visual Default: Cantonese Selection: Schools may select Putonghua for individual classes

32. 32 Submission of School Data 3. Medium of Assessment (contd) 3. Medium of Assessment (cont’d) Chinese Listening Default: Cantonese Selection: Schools may select Putonghua for individual classes Remember to “Save” any change on every page

33. 33 Submission of School Data 3. Medium of Assessment (contd) 3. Medium of Assessment (cont’d) If schools do not have any change in the medium of assessment, they can skip this part

34. 34 Submission of School Data 4. Nomination of AAS Read the Instructions for Nomination of AAS An AAS should not be an Oral Examiner in the same year NOT required to return the nomination form to HKEAA

35. 35 Submission of School Data 4. Nomination of AAS (contd) 4. Nomination of AAS (cont’d) TSA Centre ( 全港性系統評估中心 )  Nomination Centre ( 評估提名中心 )

36. 36 Submission of School Data 4. Nomination of AAS (contd) 4. Nomination of AAS (cont’d) Nominate AAS and Deputy AAS

37. 37 Submission of School Data 4. Nomination of AAS (contd) 4. Nomination of AAS (cont’d)

38. 38 Submission of School Data 4. Nomination of AAS (contd) 4. Nomination of AAS (cont’d) Input required information of 1 AAS and 1 Deputy AAS

39. 39 Submission of School Data 4. Nomination of AAS (contd) 4. Nomination of AAS (cont’d)

40. 40 Submission of School Data 5. Nomination of Oral Examiners Read the Instructions for Nomination of OE Each school should nominate 1 Chinese OE and 1 English OE Nominated OE will have to go through a selection process conducted by the HKEAA before being appointed

41. 41 Submission of School Data 5. Nomination of Oral Examiners (contd) 5. Nomination of Oral Examiners (cont’d) NOT required to return the nomination form to HKEAA

42. 42 Submission of School Data 5. Nomination of Oral Examiners (contd) 5. Nomination of Oral Examiners (cont’d) Live training workshop for new OE: 27 March 2010 (Sat) AM Chinese Lang.Choi Hung Estate Catholic Sec Sch English Lang.Maryknoll Fathers’ School

43. 43 Submission of School Data 5. Nomination of Oral Examiners (contd) 5. Nomination of Oral Examiners (cont’d)

44. 44 Submission of School Data 5. Nomination of Oral Examiners (contd) 5. Nomination of Oral Examiners (cont’d) Start to input the information of nominated OE

45. 45 Submission of School Data 5. Nomination of Oral Examiners (contd) 5. Nomination of Oral Examiners (cont’d) Nominate Chinese Language OE PTH Schools selected PTH for Chinese Oral Assessment PTH MUST nominate Chinese OE who can conduct assessments in PTH

46. 46 Submission of School Data 5. Nomination of Oral Examiners (contd) 5. Nomination of Oral Examiners (cont’d) OE can prioritise their choice of the following 6 districts

47. 47 Submission of School Data 5. Nomination of Oral Examiners (contd) 5. Nomination of Oral Examiners (cont’d) Nominate English Language OE

48. 48 Submission of School Data 5. Nomination of Oral Examiners (contd) 5. Nomination of Oral Examiners (cont’d) Completed OE nomination record

49. 49 Submission of School Data Verification of Submitted School Data Verify the accuracy of the data input in the five main areas Verify the number of classes uploaded Modify the data for any error found

50. 50 Submission of School Data Conclusion Preparation Data Submission Verification 30 Nov – 14 Dec 2009 Data Submission to be completed between 30 Nov – 14 Dec 2009

51. 51 Submission of School Data User Guide for School Administrator http://www.bca.hkeaa.edu.hk/web/SA/zh/UserGuide.html

52. 52 Submission of School Data Support and Enquiry Hotline: 3628 8191 Email: tsa1@hkeaa.edu.hktsa1@hkeaa.edu.hk