1. UC Irvine’s Injury and Illness Prevention Program
Angela Geissbuhler – Coordinator for the Safety On Site (SOS) program at EH&S
Thank you for allowing me to speak to you about SOS
Follow along in section 2 of your binder
implementing all over campus (admin units, labs, FM) so some of you may have heard of it
It’s a program that helps integrate safety into the work place.
Different components – may be familiar with most of them, and may be doing some already
Recently made some changes to the program to make it easier to implement

2. Overview Safety at UCI Purpose of SOS Roles and Responsibilities
Hazard Identification Checklist
Safety Training
Tools and Resources
SOS Rewards
What SOS is
Components of the program
Tools and Resources to help the SR implement the program

3. Employee Injuries at UCIFY
Incidents
Cost
448
$1,786,597
485
$1,558,231
425
$1,168,138
500
$1,012,090
474
$676,032
$416,469
Give you some background on injuries on campus - Share data with you
Last 5 FY – totals include first aid
Injuries – stayed the same
Costs have decreased quite a bit
Money comes back to the University by way of Be Smart About Safety (building fixes, training,etc)
may be b/c of increased awareness about safety = more reporting = implementing SOS

4. Most frequent injury? Most severe injury?
These injuries pertain to all of us
All of us are on a computer at some point during the day, some all day
Ergo Evaluations
Most severe injury?

5. Chancellor’s Safety Message
As employees, we all have a role in creating and maintaining a safe environment
Participate in safety training
Empower employees to report near misses
Safety is a shared responsibility
Prevent workplace injuries and illnesses
Sent out every year – your involvement in safety
Elements the need to be met to fulfill your responsibilities as an employee to prevent injuries and illnesses.
We can accomplish some of these goals by implementing SOS

6. What is SOS & why do we need it?
UCI program that meets Cal/OSHA’s Injury & Illness Prevention Program (IIPP) Standard
Integrates Safety into our Workplace
Injury Minimization
Workers’ Compensation Cost Reduction
Creation of a Safety Culture
Employee portion of the IIPP
Asks employees to identify hazards and train staff
Integrates safety = lower injuries = lower costs

7. Work Units
Lowest level work group of individuals that have similar training needs  
   
Includes people who work closely together on a regular basis
Examples:
PI and laboratory staff
Office manager and staff
Trades supervisor and staff
We find that the best way to implement SOS is to first identify work units on campus

8. SOS Representative (SR)
Appointed by a Supervisor or PI
Coached by EH&S to implement SOS into their work unit
Qualifications
Familiar with the work units daily activities
Ability to communicate safety procedures to work unit members
Ability to maintain culture of safety in the work unit
Next step is to designate a SOS Rep (SR)

9. SOS Representative Responsibilities
Complete Hazard Identification Checklist
Ensure work unit members have taken the Safety Training Self-Assessment and completed EH&S required training in UC Learning Center
Complete work unit specific training
Communicate completion of steps and safety related activities to EH&S
                          
IIPP – identify hazards 1)
Train staff 2 and 3

10. Hazard Identification Checklist
SR surveys work area and identify hazards
Correct hazards
Document date corrected
Go to section 3 of binder

11. Hazard Identification Checklist
Complete checklist every year
Complete earlier if:
Significant change to environment
Significant change to operation
New hazards
Maintain SOS Records Indefinitely

12. EH&S Required Training
UC Learning Center (
SR ensures work unit members log into UCLC and complete the Safety Training Self-Assessment and EH&S required training
Questions evaluate job categories/activities
Responses determine required training
Supervisors/PI’s have access to transcripts
Other part of the IIPP is training
2 types of training.
Go to UCLC
Required for all employees
PI Supervisor training
Go to Section 4 of binder

13. Work Unit Specific Training
Beyond the standard EH&S course offerings
Address hazards and processes found only in your work unit
Review Hazard Identification Checklist
Review SOP’s
Review other work unit specific activities
Discuss specific work unit hazards at meetings
Document work unit specific training
Another type of training
Beyond EH&S training
Addresses hazards found in that specific work unit
SR will review checklist, SOP’s – examples of WUST in Section 5 of binder
Hold safety meetings for current staff – review items
Document training - show template

14. Standard Operating Procedures (SOP’s)
Includes safe procedures and steps for hazardous work processes
Examples:
Emergency exit procedures
Using a highly hazardous chemical
Performing an operation around high voltage equipment
Security is another example
Document training
Show website

15. Lookout for Changes
SR ensures when new hazards arise and when employees change job duties they:
Retake self-assessment in UCLC
Enroll in additional required EH&S classes
Update Hazard Identification Checklist
Receive work unit specific training

16. Tools and Resources Frequently Asked Questions (FAQ)
Hazard Identification Checklist
UC Learning Center (UCLC)
Work Unit Specific Training
Work Unit Specific Training Roster Template
SOP’s and Other Resources
SOS Rewards
SR Listserve
Refer to website hand-out
Listerv – SR’s will be added

17. Rewards
SOS Representative identified and has taken SOS Representative training
SR receives $5 EH&S Safety Dollars
SOS Representative has completed the Hazard Identification Checklist and corrected the hazards under the work unit’s control
SR receives $10 EH&S Safety Dollars
Work unit members have taken Safety Training Self-Assessment and completed EH&S required training
All work unit members receive $5 Starbucks gift cards
All work unit members have reviewed work unit specific activities
SR receives $15 EH&S Safety Dollars
All work unit members receive choice of SOS items
                                  
Show Rewards handout

18. Ongoing Rewards
SOS Representative annually completes Hazard Identification Checklist
SR receives $10 EH&S Safety Dollars
Work unit members participate in Rewarding Safe Acts program
$5 Starbucks card for employees who are nominated.

19. EH&S Resources Academic Coordinators Non-Academic Assistance
Ask questions, we’re here to help!
                               

20. Remember YOU have a critical role in SAFETY
Involve your entire work unit
Seek results beyond compliance
Create a culture of safety awareness
Utilize EH&S as a technical resource
Safety = SHARED RESPONSIBILITY!
Incorporate S.O.S. elements into all work activities for improved EH&S performance on campus
Using S.O.S. will achieve results beyond compliance and create a culture of safety awareness

21. In Summary Complete Hazard Identification Checklist
Ensure all employees in work unit have taken the self-assessment and completed EH&S required training in UCLC.
Complete work unit specific training.
Communicate progress to EH&S
Show binder