Presentation on theme: "UC Irvine’s Injury and Illness Prevention Program"— Presentation transcript:
1 UC Irvine’s Injury and Illness Prevention Program Angela Geissbuhler – Coordinator for the Safety On Site (SOS) program at EH&SThank you for allowing me to speak to you about SOSFollow along in section 2 of your binderimplementing all over campus (admin units, labs, FM) so some of you may have heard of itIt’s a program that helps integrate safety into the work place.Different components – may be familiar with most of them, and may be doing some alreadyRecently made some changes to the program to make it easier to implement
2 Overview Safety at UCI Purpose of SOS Roles and Responsibilities Hazard Identification ChecklistSafety TrainingTools and ResourcesSOS RewardsWhat SOS isComponents of the programTools and Resources to help the SR implement the program
3 Employee Injuries at UCI FYIncidentsCost448$1,786,597485$1,558,231425$1,168,138500$1,012,090474$676,032$416,469Give you some background on injuries on campus - Share data with youLast 5 FY – totals include first aidInjuries – stayed the sameCosts have decreased quite a bitMoney comes back to the University by way of Be Smart About Safety (building fixes, training,etc)may be b/c of increased awareness about safety = more reporting = implementing SOS
4 Most frequent injury? Most severe injury? These injuries pertain to all of usAll of us are on a computer at some point during the day, some all dayErgo EvaluationsMost severe injury?
5 Chancellor’s Safety Message As employees, we all have a role in creating and maintaining a safe environmentParticipate in safety trainingEmpower employees to report near missesSafety is a shared responsibilityPrevent workplace injuries and illnessesSent out every year – your involvement in safetyElements the need to be met to fulfill your responsibilities as an employee to prevent injuries and illnesses.We can accomplish some of these goals by implementing SOS
6 What is SOS & why do we need it? UCI program that meets Cal/OSHA’s Injury & Illness Prevention Program (IIPP) StandardIntegrates Safety into our WorkplaceInjury MinimizationWorkers’ Compensation Cost ReductionCreation of a Safety CultureEmployee portion of the IIPPAsks employees to identify hazards and train staffIntegrates safety = lower injuries = lower costs
7 Work UnitsLowest level work group of individuals that have similar training needs Includes people who work closely together on a regular basisExamples:PI and laboratory staffOffice manager and staffTrades supervisor and staffWe find that the best way to implement SOS is to first identify work units on campus
8 SOS Representative (SR) Appointed by a Supervisor or PICoached by EH&S to implement SOS into their work unitQualificationsFamiliar with the work units daily activitiesAbility to communicate safety procedures to work unit membersAbility to maintain culture of safety in the work unitNext step is to designate a SOS Rep (SR)
9 SOS Representative Responsibilities Complete Hazard Identification ChecklistEnsure work unit members have taken the Safety Training Self-Assessment and completed EH&S required training in UC Learning CenterComplete work unit specific trainingCommunicate completion of steps and safety related activities to EH&SIIPP – identify hazards 1)Train staff 2 and 3
10 Hazard Identification Checklist SR surveys work area and identify hazardsCorrect hazardsDocument date correctedGo to section 3 of binder
11 Hazard Identification Checklist Complete checklist every yearComplete earlier if:Significant change to environmentSignificant change to operationNew hazardsMaintain SOS Records Indefinitely
12 EH&S Required Training UC Learning Center (SR ensures work unit members log into UCLC and complete the Safety Training Self-Assessment and EH&S required trainingQuestions evaluate job categories/activitiesResponses determine required trainingSupervisors/PI’s have access to transcriptsOther part of the IIPP is training2 types of training.Go to UCLCRequired for all employeesPI Supervisor trainingGo to Section 4 of binder
13 Work Unit Specific Training Beyond the standard EH&S course offeringsAddress hazards and processes found only in your work unitReview Hazard Identification ChecklistReview SOP’sReview other work unit specific activitiesDiscuss specific work unit hazards at meetingsDocument work unit specific trainingAnother type of trainingBeyond EH&S trainingAddresses hazards found in that specific work unitSR will review checklist, SOP’s – examples of WUST in Section 5 of binderHold safety meetings for current staff – review itemsDocument training - show template
14 Standard Operating Procedures (SOP’s) Includes safe procedures and steps for hazardous work processesExamples:Emergency exit proceduresUsing a highly hazardous chemicalPerforming an operation around high voltage equipmentSecurity is another exampleDocument trainingShow website
15 Lookout for ChangesSR ensures when new hazards arise and when employees change job duties they:Retake self-assessment in UCLCEnroll in additional required EH&S classesUpdate Hazard Identification ChecklistReceive work unit specific training
16 Tools and Resources Frequently Asked Questions (FAQ) Hazard Identification ChecklistUC Learning Center (UCLC)Work Unit Specific TrainingWork Unit Specific Training Roster TemplateSOP’s and Other ResourcesSOS RewardsSR ListserveRefer to website hand-outListerv – SR’s will be added
17 RewardsSOS Representative identified and has taken SOS Representative trainingSR receives $5 EH&S Safety DollarsSOS Representative has completed the Hazard Identification Checklist and corrected the hazards under the work unit’s controlSR receives $10 EH&S Safety DollarsWork unit members have taken Safety Training Self-Assessment and completed EH&S required trainingAll work unit members receive $5 Starbucks gift cardsAll work unit members have reviewed work unit specific activitiesSR receives $15 EH&S Safety DollarsAll work unit members receive choice of SOS itemsShow Rewards handout
18 Ongoing RewardsSOS Representative annually completes Hazard Identification ChecklistSR receives $10 EH&S Safety DollarsWork unit members participate in Rewarding Safe Acts program$5 Starbucks card for employees who are nominated.
19 EH&S Resources Academic Coordinators Non-Academic Assistance Ask questions, we’re here to help!
20 Remember YOU have a critical role in SAFETY Involve your entire work unitSeek results beyond complianceCreate a culture of safety awarenessUtilize EH&S as a technical resourceSafety = SHARED RESPONSIBILITY!Incorporate S.O.S. elements into all work activities for improved EH&S performance on campusUsing S.O.S. will achieve results beyond compliance and create a culture of safety awareness
21 In Summary Complete Hazard Identification Checklist Ensure all employees in work unit have taken the self-assessment and completed EH&S required training in UCLC.Complete work unit specific training.Communicate progress to EH&SShow binder