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learning and development - consultancy - research European Institute of Public Administration - Institut européen dadministration publique © EIPA, January 24, 2014 Practical budgeting exercise-budget process
EIPA, January 24, © The EU funds What is the difference between Call for Tender and Call for Proposal? Eligibility criteria Eligibility criteria Procedures Procedures Nature of the financial contribution. Nature of the financial contribution. Profit Profit
EIPA, January 24, © Financial Guidelines: GENERAL PRINCIPLES European Funding and Grants are subject to the principles laid down in the Financial Regulation Co-financing principle No double financing rule No-profit rule
EIPA, January 24, © Financial Guidelines: GENERAL PRINCIPLES Staff costs Travel, accommodation and subsistence allowances Catering Administration Costs Costs of services : Information dissemination and publications Translation Interpretation Evaluation Subcontracting and provision of services Eligible direct costs
EIPA, January 24, © Financial Guidelines: GENERAL PRINCIPLES Overheads Indirect costs are general administrative costs – overhead costs incurred in connection with the eligible direct costs of the action. They are limited to a maximum flat-rate of 7% of the total eligible direct costs for the action. Eligible indirect costs
EIPA, January 24, © Financial Guidelines: GENERAL PRINCIPLES contributions in kind: these are contributions that are not invoiced, such as voluntary work, equipment or premises made available free of charge; - return on capital; - debt and debt service charges; - doubtful debts; Non-eligible costs
EIPA, January 24, © Financial Guidelines: GENERAL PRINCIPLES provisions for losses or potential future liabilities; - interest owed; - exchange losses; - VAT, unless the beneficiary can show that he/she is unable to recover it according to the applicable national legislation. VAT paid by public bodies is not an eligible cost. Non-eligible costs
EIPA, January 24, © INCOME: must be identical to total expenditure and must show: The beneficiary's contribution in cash The revenue generated by the action The EU grant
EIPA, January 24, © HOW THE GRANT WILL BE CALCULATED the Commission will calculate the EU contribution as a percentage of the total eligible costs as shown in the estimated budget for the implementation of the action Application of the "double ceiling" rule limiting the grant both to the percentage of the eligible costs and to the maximum amount mentioned in the grant agreement
EIPA, January 24, © We would be happy to help. Do You Have Any Questions?
EIPA, January 24, © Working Groups: preparation of budget
EIPA, January 24, © GRAZIE PER LATTENZIONE Cristiana Turchetti
INTERREG and Tacis budgets Main differences: No breakdown of the Tacis budget between the partners is required; No strict limits for the project management.
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Sixth Framework Programme Contract/Financial Guidelines Miriam Driessen Reilly, Legal Sector 20th June 2003.
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