1. Early Learning Advisory Council Quarterly Meeting Via GoToMeeting June 12, 2015 #1

2. Harry Duncanson, Chair Call To Order Welcome GoToMeeting Protocol 2 Early Learning Advisory Council

3. 3 GoToMeeting Protocols Mute  Please mute your line after you sign in.  Please do NOT put your phone on hold during any period of the meeting.  Use your phone’s mute button or press *6; to un-mute, press *6. Questions/comments during the meeting  For minute-taking purposes, please be sure to state your name before you speak EVERY TIME.  If, for any reason, you need to communicate with us, but do not want to interrupt the meeting, you can send us a message in the chat box located to the right of your screen.

4. PowerPoint #1 Harry Duncanson, Chair Introductions by Roll Call Recognition Coalition Directory #2 4 Early Learning Advisory Council

5. Approval of Agenda #3 Approval of Minutes of 3/20/2015 #4 Public Comment Forms 5 Early Learning Advisory Council

6. Welcome and Introductions ‒ Staff ‒ Agency Report Rodney MacKinnon Interim Executive Director 6 Early Learning Advisory Council

7. 7 Legislative Update Elizabeth Moya Director, Legislative Affairs Agency Report

8. Legislative Affairs Report ‒2015 Legislative Session ‒Rules Update – Timeline #5 8 Agency Report

9. Stephanie Gehres Deputy Director of Operations 9 Early Learning Advisory Council

10. Child Care Development Fund Plan and Timeline Finance –Reob/Deob –CCEP 10 Operations Agency Report

11. 11 EFS Modernization Melanie May Deputy Director Information Systems Robert Kreps Manager IT Applications Development Agency Report

12. Release 1.0 – Family Portal Update School Readiness (SR) program-specific functionality ‒SR prequalification questions ‒SR application completion and submission for parents ‒SR purpose-for-care document upload ‒SR application and waiting list management (coalitions) Voluntary Prekindergarten (VPK) Education program-specific functionality ‒VPK application completion and submission for parents ‒VPK document upload ‒System-generated VPK application (VPK-01) ‒System-generated Certificate of Eligibility (COE/VPK-02) ‒VPK application approval/rejection (coalitions) Agency Report – EFS Modernization New user account registration Returning user account management System-generated emails

13. Three points of entry –From the OEL website –From the ELC website –Direct link ‒ familyservices.floridaearlylearning.com ELCs will need to replace hyperlinks on their home pages for SPE and VPK Registration System with the new Family Portal link – familyservices2.floridaearlylearning.com Family Portal Access Agency Report – EFS Modernization

14. 14 Release 1.0 – June 2015 Schedule * Agency Report – EFS Modernization EventDate User Acceptance Testing (UAT) Kick-Off Call Friday, June 5 Internal Stakeholder UAT (OEL staff) Monday, June 8 – Friday, June 12 Internal and External Stakeholder UAT (Coalition staff and OEL staff) Monday, June 15 – Friday, June 19 Coalition Training Webinars Week of June 22 (Specific dates TBD) EFS Modernization Release 1.0 Deployment Evening of June 30 *All dates are subject to change.

15. User Acceptance Testing Kickoff ‒UAT process and expectations Maintenance Release Release 1.1 Planning Next Steps Agency Report – EFS Modernization

16. 16 Eileen Amy Deputy Director Early Learning Programs Erin Smeltzer Director School Readiness Tara Huls Director VPK Agency Report – Early Learning Programs

17. Erin Smeltzer, Interim Director School Readiness Program and Policy 17 Agency Report – School Readiness

18. 18 Agency Report – School Readiness Statewide School Readiness Paid Enrollments July 2012 to April 2015 Source: Office of Early Learning Consolidated Data Base Data as of April 2015; data run May 26, 2015

19. 19 Agency Report – School Readiness School Readiness Average Monthly Waiting List History 2003-2004 to 2014-2015 (YTD) Source: Office of Early Learning Consolidated Data Base and Unified Wait List Data as of April 2015; data run May 26, 2015

20. 20 Agency Report – School Readiness School Readiness Monthly Waiting List History 2003-2004 to 2014-2015 (YTD) Source: Office of Early Learning Consolidated Data Base and Unified Wait List Data as of April 2015; data run May 26, 2015 Fiscal Year2003/20042004/20052005/20062006/20072007/20082008/20092009/20102010/20112011/20122012/20132013/20142014/2015 July47,48955,94048,37147,28849,65958,86574,79685,01380,50078,89260,65956,471 August53,27453,32154,27544,53659,37664,55780,75190,79184,09868,41457,75065,229 September51,83453,07652,88345,81757,44462,99384,36990,68585,75173,16849,41969,570 October54,61252,40657,61541,97256,09565,43687,55391,95781,60768,51647,82670,084 November54,31348,31157,52340,95638,92658,79687,32988,97977,06971,93342,60969,640 December47,80144,56958,04242,97542,44647,66287,69778,90675,11067,67636,77066,134 January53,57340,41553,96044,29845,43649,01588,10574,45275,36560,25936,68463,797 February46,31539,59627,70544,89846,27947,76084,21867,98871,80358,13437,12158,614 March28,80338,72735,20740,23044,29346,27366,94768,03364,78058,32237,86751,397 April28,97839,67741,14643,24143,86657,67162,23570,86966,20657,18243,62453,596 May30,21438,21445,08739,24148,84767,32477,14674,49765,25545,95947,956 June58,68740,58245,11840,83953,61269,49280,15778,32468,74765,03252,336 Monthly Average46,32445,40348,07843,02448,85757,98780,10980,04174,69164,45745,88562,453 Monthly Maximum58,68755,94058,04247,28859,37669,49288,10591,95785,75178,89260,65970,084 Monthly Minimum28,80338,21427,70539,24138,92646,27362,23567,98864,78045,95936,68451,397

21. Early Learning Performance Funding Pilot Project (ELPFPP) Pre-Post Assessment School Readiness Rules 21 School Readiness Program and Policy Agency Report – School Readiness

22. Four tools approved Contracts Next steps Agency Report – School Readiness Pre-Post Assessment

23. SR Rules and Policy Guidance 6M-4.300, Florida Administrative Code (FAC), School Readiness Application and Waiting List Procedures Public Hearing Agency Report – School Readiness

24. Tara Huls, Director Voluntary Prekindergarten (VPK) Education Program 24 Agency Report -VPK

25. 25 Agency Report – VPK VPK Program Year Enrollments 2005-2006 to 2019-2020 * Source: Voluntary Prekindergarten Education Estimating Conference, March 5, 2015 * 2005-2006 - 2013-2014 are actual enrollments; 2014-2015 are estimated enrollments and 2015-2016 to 2019-2020 are projected enrollments

26. 26 Agency Report – VPK VPK Program Participation Rate 2005-2006 to 2019-2020 * Source: Voluntary Prekindergarten Education Estimating Conference, March 5, 2015 * 2005-2006 - 2013-2014 are actual enrollments; 2014-2015 are estimated enrollments and 2015-2016 to 2019-2020 are projected enrollments

27. 27 Agency Report – VPK Percentage of VPK Providers on Probation 2009-2010 to 2013-2014 Source: Office of Early Learning, VPK Readiness Rate Data as of May 2015 Note: 2013-14 providers on probation represent those providers that were on probation in 2012-13 Total6,384 6,719 6,809 6,776 6723

28. Current Online Standards for Four-Year-Olds Emergent Literacy for VPK Instructors English Language Learners in the VPK Classroom Language and Vocabulary in the VPK Classroom VPK Director Credential Course GOLD Basic course for VPK – 4 modules (TS website) 28 Course Development Agency Report – VPK

29. Current Instructor-Led Standards for Four-Year-Olds How to Administer the VPK Assessment VPK Assessment Instructional Implications Integrating the Standards: Phonological Awareness 29 Course Development Agency Report – VPK

30. Mathematical Thinking in the VPK Classroom “POP” Courses ‒Act I: Setting the Stage for Learning – Organizing the VPK Classroom –Act II: Planning for a Successful VPK Year –The finale: Designing Strategies for Success in VPK Social and Emotional Development 30 Coming Soon – Online Agency Report – VPK

31. Mathematical Thinking in the VPK Classroom Mathematical GOLD Basic course for VPK Train-the-Trainer Sessions VPK APT Training Mathematical Thinking, including PD prior to the Train-the-Trainer session 31 Coming Soon – Instructor-Led Agency Report – VPK

32. Bright Beginnings Revamping More user-friendly ‒Resources for teachers All domains of Standards for Four- Year-Olds Agency Report – VPK www.brightbeginningsfl.org

33. VPK Teacher Toolkit Updating Look Adding “Folders” Family Engagement Transition to Kindergarten Social & Emotional Development English Language Learners Agency Report – VPK

34. Call Center Review Regulatory Requirements and Website Resource Consumer Education Complaint Process and Procedures 34 CCR&R State Network Projects Partner Initiatives and CCR&R

35. Call Center Review Office of Early Learning Monthly Comparison Report 2013-2015 Partner Initiatives and CCR&R

36. Regulatory Requirements CCDF Requirements Revision of Rule 6M-9.300, FAC., Child Care Resource and Referral and Consumer Education – SBOE in July Partner Initiatives and CCR&R

37. Consumer Education

38. CCDBG requires OEL to maintain records of all complaints OEL will have a designee and a backup from each coalition to receive complaints Our goal is to respond within two days of receiving complaint Complaint Process

39. 39 Partner Update Association of Early Learning Coalitions Matt Guse President

40. 40 Partner Update Head Start #6 State Collaboration Office Lilli Copp Director

41. 41 Partner Update Florida Department of Children and Families Dinah Davis

42. Skip Housh - Chair, Escambia ELC Finance Committee Discussion Harry Duncanson, Chair Public Comment Wrap Up and Adjourn Next Meeting – September 18, 2015 Orlando 42 Early Learning Advisory Council

43. Next Meeting Sept. 18, 2015 Orlando