1. NASA Office of Headquarters Operations All Hands
October 29, 2014

2. Agenda Equal Opportunity and Diversity Management
Information Technology and Communications
Facilities and Administrative Services
Human Resources and Management
Business Management and Systems Support
Questions

3. Equal Opportunity and Diversity Management
Martin Reyes-Duran
Director

4. EODM Updates Diversity & Inclusion Program with LeVar Burton
23 July 2014
Conflict Resolution Awareness Day
16 October 2014
Alternative Dispute Resolution Training
22 October 2014

5. EODM Partnerships
Demonstrated Commitment to Community Partnerships (D&I Plan, Principle 4)
1) Community Activity – Amidon-Bowen Elementary School/Office of Education
- STEM “I’m An Engineer” activities (build a satellite & build a rover)
- Fall activity October 8 – November 19
- Employee and Senior level participation encouraged
2) Competitive Employment Opportunities (CEO) Program/Office of Education
- District of Columbia Public School (DCPS) Mentoring program
- Mentors needed for high school students with disabilities
- Mentoring is provided after work (4 hours/month for 6 months)
EODM and the Office of Education is continuing its community partnership with Amidon-Bowen Elementary School using the NASA’s BEST modules for the I’m An Engineer program. The fall sessions will began on 10/8 for six weeks with a 3rd grade class. All are encouraged to volunteer (at least 3 consecutive sessions, if possible). If you miss this opportunity, it’ll repeat in the Spring. Past senior level participation has included Ellen Stofan and Jerri Bucholz – both greatly enjoyed and found it a rewarding experience and said they planned to participate in the future.
The Competitive Employment Opportunities (CEO) Program is a DC public schools program to assist high school students with disabilities gain workplace knowledge and experience through mentorship. Requires a 6 month commitment. Past mentors have included Dr. Allen (SMD -Science Mission Directorate), an employee from (HEO – Human Exploration and Operations Mission Directorate), and an employee in Procurement.
EODM and HRMD are planning to attend recruitment and community events for the Veterans community.

6. EODM Upcoming Initiatives
Veterans Program Outreach via Army Soldier for Life Program
LaShawn McDuffie, Disability Program Manager
The NEAR Program (NASA Early Resolution)
Claudia Silver, ADR Program Manager
NASA REAPS (NASA Reasonable Accommodation Program Solutions)
LaShawn McDuffie, RA Program Manager
Federal Women’s Program
Claudia Silver, Special Emphasis Program Manager

7. Equal Opportunity & Diversity Management is All of Us!!
Everyone can:
Demonstrate and encourage an inclusive work environment
Attend HQ diversity/special emphasis observances events and training
Participate in the HQ Community Outreach activities (I’m An Engineer Program and/or CEO Program)
Everyone should foster D & I - managers/supervisors and employees alike can demonstrate and encourage an inclusive work environment regularly. In addition to what you are already engaged in, consider participating in diversity and inclusion events, the HQ community partnership activities at Amidon-Bowen ES, or the CEO Program.

8. EODM Upcoming Events “I’m An Engineer” Supply Drive
- Build a rover activity
- iPhone boxes and cylinder shaped medicine bottles needed
- Collection boxes are in lobbies through November 21st

9. Questions?

10. Information Technology & Communications Division
Victor Thompson
Director

11. IT Services Update
Microsoft Office Upgrade From MS Office 2010 to MS Office 2013
This Project is nearing completion, additional upgrades to occur this week
ITCD has developed formal classroom training on the products as well as one hour workshops focused on the differences between Office 2010 and Office 2013
For additional information please visit the Office 2013 Upgrade Project page at
NASA Account Management System (NAMS) Upgrade and available for use on November 12, 2014
NAMS is the Agency wide application used for requesting and management of IT Accounts and Physical Access to NASA resources and assets
Upgrades and enhancements include improvements to the user experience through simplified input screens, improved request status tracking, and ease of use
Customer outreach material and instructions will be distributed, training videos are available at
This upgrade will result in an outage of the IT Account and Physical request system from 5pm 07-Nov to 6am 12-Nov (Veterans Day weekend)
No new, modifications to, or deletions to IT accounts or physical access with be possible through NAMS
NAMS requests that are in progress will be migrated to the new system

12. Upcoming in 2015 Improved security and management of mobile devices
The ACES End User Service Office has initiated a pilot for the deployment of Mobile Device Management service for the Agency
Will be used by all mobile devices that access and/or store NASA information (Government issued and Personal)
To participate in the pilot, register at;
Enhancements to the HQ telephone service
Upgraded software phone capability, includes video
Ability to retrieve your voice mail through your (Outlook)
Ability to retrieve and manage your voice mail through a web browser

13. Questions?

14. HQ Facilities & Administrative Services Division
Dave Redman
Director

15. Building Update Building Services
Completed final floor and moved personnel back from Swing Space in September
There will still be some work to be completed.
Punch list items
Level IV Physical Security for exterior
Applied for LEED Gold rating
Flu shots are available on Tuesdays and Thursdays
Government employees for now
If supplies allow Contract employees later
Badging office will be closed November 10
Building Services

16. New FASD Staff Members
Jonathan Pirkey
Melissa Kopecky

17. Questions?

18. Human Resources Management Division
Deedy Peters

19. A.S.P.I.R.E.
Accentuating Strengths and Professionalism through Influencing, Reflection and Education
Audience: GS 9-12 NASA HQ civil servants (engineering, science, and administrative professionals) with at least one year of experience at HQ
Purpose: A nine-month program that provides leadership development for a diverse group of individuals who have high potential to grow and take on more responsibility for the agency.
Benefit: The program is developing a cadre of leaders in the lower levels for succession planning, while also enabling the individuals to best serve their organization.
UPDATE:
Last Session – September 24, 2014
Program Graduation Activities – October 29, 2014; 18 Graduates

20. eMerge Next Kick-Off – Winter 2014
Employees Mentoring Employees for Readiness, Growth and Excellence
Audience: NASA Headquarters employees at all organizational levels.
Purpose: The purpose of the eMerge Program is to provide NASA HQ employees the opportunity to develop professionally through formal relationships. 
Benefit: Enhance communication and collaboration across organizations.
UPDATE:
Post-Close Review – Conducted an evaluation of the FY14 program in September.
FY15 Program Call – Week of November 3rd
FY15 Program Kick-Off – December 2014
Next Kick-Off – Winter 2014
Introduce eMerge through Information Briefings
Background
Timeline
Roles and Responsibilities
Requirements of Participation
Nomination Call – Issued in Fall 2014
Kick-Off: Winter 2014

21. NASA HQ Learning Topics
Emotional Intelligence
Political Savvy: Mastering Power & Politics at NASA
September 16, 2014
March 3, 2015
Working Across Boundaries
December 2-3, 2014
Trust
Working At the Speed of Trust – January 28, 2015
Leading At the Speed of Trust – March 24-25, 2015

22. New HRMD Staff Members Susan Boggs, HR Deputy Director
Linda Perozo, HR Assistant
Lauren Malmon, HR Specialist (HR Development)

23. Questions?

24. Office of Budget Management and System Support Update
Tanye Coleman

25. Travel Update HQ is currently in the Sustainment Period
Only Arrangers can create and submit travel authorizations and create vouchers
Travelers must work with Arrangers to book reservations
Arranger training is not currently open to travelers
Length of the Sustainment Period is still being determined

26. Business System Resources
Travel/SAP/Business Objects (BOBJ) training opportunities, job aids, and more!
BASO Website (baso.hq.nasa.gov)
Travel Office Website (

27. Cross Agency Support ($2.8B)
NASA’s FY15 Budget Request
NASA ($17.5B)
Science
(SMD)
Aeronautics
(ARMD)
Space Tech
(STMD)
Human Exploration
(HEOMD)
Education
(EDUC)
Cross Agency Support ($2.8B)
(MSD)
Construction and Environmental Compliance and Restoration
(CECR)
Center Mgmt. & Ops
(CMO)
Agency Mgmt. & Ops ($740M)
(AMO)
OCIO
Safety & Mission Success
Agency Management ($366M)

28. Agency Management ($366M)
NASA’s FY15 Budget Request (cont.)
Agency Management ($366M)
Executive Offices
OoE
OCFO
SBP
Communications
OIIR
A-Suite
ODEO
OGC
OLIA
$36M
HQ Labor & Other
HQ Operations
EODM
OBMSS
HRMD
FASD
ITCD
Front Office
$86M
Mission Support
MSD
OHCM
OPS OP
NMO-JPL
OSI
Internal Controls
$41M
$203M

29. Coming soon…. Decommissioning of Business Warehouse (December 1st)
Invoice Routing and Information System (IRIS) “Go-Live”– scheduled for Feb 2015
Replaces Accounts Payable Work Management System (AWMS)
Part of eInvoicing Initiative
Wide Area Workflow (WAWF)
Continuing Resolution potentially thru Mar 31st
Potential Full Year CR
FY 2016 President’s Budget Release – Feb 2015

30. Questions?

31. The End