Presentation on theme: "NASA Office of Headquarters Operations All Hands"— Presentation transcript:
1NASA Office of Headquarters Operations All Hands July 22, 2014
2Agenda Equal Opportunity and Diversity Management Information Technology and CommunicationsFacilities and Administrative ServicesHuman Resources and ManagementBusiness Management and Systems SupportQuestions
3Equal Opportunity and Diversity Management Martin Reyes-DuranDirector
4EODM Updates Diversity & Inclusion Program, 23 July 2014 Diversity & Inclusion Strategic Implementation PlanDr. Steve Robbins Diversity Awareness Videos
5Diversity & Inclusion Program NASA HEADQUARTERS James Webb Auditorium July 23, :00 a.m. – 12:00 p.m. Guest Speaker LeVar Burton
6Diversity & Inclusion Strategic Implementation Plan PrinciplesDemonstrated Leadership CommitmentEmployee Engagement and Effective CommunicationContinuous D&I Education, Awareness and Skills DevelopmentDemonstrated Commitment to Community PartnershipShared Accountability and Responsibility for Diversity and InclusionMeasurements or Metrics
7Dr. Steve Robbins Diversity Awareness Videos Principle 3:Continuous D&I Education, Awareness & Skill DevelopmentTrainingD&I Awareness CampaignD&I Resource for ManagersCurrent StatusFinalizing the procurement processFifteen videos (6-10 minutes each)To be loaded into SATERN for use by all
8Information Technology & Communications Division Victor ThompsonDirector
9IT Services Update Microsoft Office 2013 Upgrade Microsoft Office (Word, PowerPoint, Excel, Outlook) will be upgraded from MS Office 2010 to MS Office 2013This upgrade will be deployed over the network using ACES automated software distribution tools to all HQ PC systemsThe detailed deployment schedule (user by user) will be published and deployments will occur each Tuesday evening over a 12 week period beginning on July 29, 2014ITCD has developed formal classroom training on the products as well as one hour workshops focused on the differences between Office 2010 and Office 2013For additional information please visit the Office 2013 Upgrade Project page at
10IT SecurityConversion of HQ PC computers to require the use of PIV Card (NASA Badge) loginCurrently 933 PC computers across HQ have been completedAll remaining systems will be completed by the end of Aug 2014 allowing HQ to be in compliance with OMB and Agency mandates.The deadline for all HQ personnel to complete the mandatory 2014 Annual IT Security is July 31, 2014Any person that does not complete the training will have their IT accounts suspended until the training has been completedHQ Operations status as of July 17th is 92.3% complete, 57 remaining
11ACES Seat RefreshesThe replacement of all legacy ODIN computers with ACES computers is coming to a closure30 systems remain, primarily in NASA TV and CSSCThe 3 year life cycle replacement of ACES computers is expected to begin in the 1st quarter of calendar year 2015Existing ACES computer seats will be refreshed when they reach 3 years of ageThe refresh/replacement of mobile seats (cellular/smartphones) is currently in progress for those personnel that wish to stay with their current device “type” and carrierThe ability for people to change device types and carriers is expected be to available in the 1st quarter of calendar year 2015
12New ITCD Staff MembersDennis Groth – Promoted to ITCD Deputy Director and CIODarline Brown – Returned to ITCD after a one year detail to the Office of Education
13HQ Facilities & Administrative Services Division Dave RedmanDirector
14Building Update Applied for LEED Gold rating Renovation Complete on all floors except 2 !!!!!2nd floor renovation to be completed on 27 August 2014Last occupant of I street will be moved on 6 September 2014Weekly meetings continue with Piedmont, their contractor team, GSA and NASA HQReview schedule and deliverablesEnsure code complianceProject completion date is August 27, 2014There will still be some work to be completed.Punch list itemsLevel IV Physical Security for exteriorHVAC units for Auditorium and West LobbyApplied for LEED Gold ratingWeb Site:
20A.S.P.I.R.E.Accentuating Strengths and Professionalism through Influencing, Reflection and EducationAudience: GS 9-12 NASA HQ civil servants (engineering, science, and administrative professionals) with at least one year of experience at HQPurpose: A nine-month program that provides leadership development for a diverse group of individuals who have high potential to grow and take on more responsibility for the agency.Benefit: The program is developing a cadre of leaders in the lower levels for succession planning, while also enabling the individuals to best serve their organization.
21eMergeEmployees Mentoring Employees for Readiness, Growth and ExcellenceAudience: NASA Headquarters employees at all organizational levels.Purpose: The purpose of the eMerge Program is to provide NASA HQ employees the opportunity to develop professionally through formal relationships. Benefit: Enhance communication and collaboration across organizations. Next Kick-Off – Winter 2014Introduce eMerge through Information BriefingsBackgroundTimelineRoles and ResponsibilitiesRequirements of ParticipationNomination Call – Issued in Fall 2014Kick-Off: Winter 2014
22NASA HQ Learning Topics Emotional IntelligenceCoursesTeam members/Employees: July 30, 2014Leads, Supervisors and Managers: TBDSenior Leaders: August 6, 2014 E-Learning from Skillsoft Available in SATERNLeadership Essentials: Leading with Emotional IntelligenceEmotional Intelligence at Work (Challenge Series)Political SavvyWorking Across BoundariesTrust
23EAP Update Offered for civil servants and family members Good mental health and mental health assistance is federally supported and encouraged.EAP Contact information:– (800)Whenever you need it – 24/7. Professional experts, in all aspects of services sought, readily available, at NASA HQ, in another DC federal building, near your home or on the phone.Statistics:One in five American adults experience a mental health issueOne in 10 young people experience a period of major depressionOne in 20 Americans live with a serious mental illness, such as schizophrenia, bipolar disorder, or major depressionSuicide is the 10th leading cause of death in the United States. It accounts for the loss of more than 38,000 American lives each year, more than double the number of lives lost to homicide.
24WorkLife4YouNew benefit offered beginning in Feb 2014 for civil servants and family membersConcierge service to assist employees with daily living in order achieve work/life balance, sample of service offerings:Relocation researchFuneral planningElder care, child care, pet care resource servicesFree referrals to home services which have been vetted, ex: plumbing, tree removal, lawn care, etc.Online enrollment by civil servant; family members can set up their own account for privacy and/or convenience.WL4Y contact: – (800) (same number as for EAP)Free legal forms, ex: power of attorney, real estate leases, living will, agreement forms, etc.Discount center:Car buying serviceTheater and theme park ticketsGrocery couponsMoving truck rentalsMany more discount offerings which change frequentlyLife kits, all free:Be WellPrenatalChild SafetyCollegeAdult Caregivers
25New HRMD Staff Members Felicia Smith, Employee and Labor Relations Monica Bennett, HR Specialist
26Office of Budget Management and System Support Update
27Implementation Support In ProcesseGov Travel Services (ETS2)The Agency implemented Concur Government Edition (CGE) to replace FedTraveler.com on June 30. The HQ Travel Office served as the implementation team for Headquarters, providing communications, training and other Go-Live support.CompletedBusiness Objects (BOBJ)Business Objects (BOBJ) replaced Business Warehouse (BW) as the Agency’s financial reporting tool for SAP data. The BASO led the implementation for HQ as a Center and the NMO at JPL, developing job aids and providing communications and training.Upcoming 2015Wide Area Workflow (WAWF)NASA is in the beginning stages of transitioning to eInvoicing, using the Department of Defense’s (DoD) tool, Wide Area Workflow (WAWF). The BASO will support implementation tasks for HQ as a Center and the NMO at JPL.
28HQ ETS2 Go-Live & Sustainment Period Concur Government Edition (CGE) went live on June 30, 2014 across all NASA Centers!HQ is currently in the “Sustainment Period.”Only Arrangers can create and submit travel authorizations and create vouchers.Travelers must work with Arrangers to book reservations.Arranger training is not currently open to travelers.The length of the Sustainment Period and date to transition to normal operations is currently not identified.Change the training bullet to “currently being developed”
29HQ ETS2 Go-Live Accomplishments The following are Go-Live accomplishments specific to HQ as a Center users (statistics as of July 17, 2014):59Courses Delivered138Trained Arrangers228Trained Approvers1,000+Provided Support to Users since Go-Live233Trained Travelers (approx.)220Authorizations Completed933Profiles Activated
30HQ Operations TIERs and Arrangers HQ Operations Travel Information Exchange Representatives (TIERs)Primary – Naeemah LeeBack-up – Elaine BowmanHQ Operations Travel ArrangersNaeemah LeeAlita SlaughterSharon Washington
31CGE Go-Live WebpageThe CGE Go-Live page contains ETS2 information, FAQs, links and key contacts for the implementation!
32FY14 Year End / FY15 Start UpThe following are key fiscal year end dates for HQ as a Center and the NMO at JPL:DateDescriptionFriday, 8/8Bankcard purchases using expiring funds (except for OIGX12014D) must be ordered and entered into the system.Last day to submit PRs for new purchase orders and delivery orders/task orders issued on existing contracts, against expiring funds, or non-expiring funds that require obligation by fiscal year end, using normal procedures.Friday, 8/15All Requests for Training (SF-182s) to be funded by FY14 training funds allocated to your office must be routed in SATERN, and received in the HRMD/Human Resources Development Branch.Monday, 9/8Last day to submit PRs for additional/incremental funding to existing contracts against expiring funds, or non-expiring funds that require obligation by fiscal year end, using normal procedures.Tuesday, 9/3010:59 pm - SAP Core Financial and CMM / PRISM locked.
33FY14 Year End / FY15 Startup Webpage The FY14 Year End / FY15 Startup webpage provides key year end dates and information for HQ as a Center and the NMO at JPL!
34FY15 Budget Outlook$’s in millionsFY15FY15 is likely to begin with a Continuing ResolutionFY15 appropriation may dip down to FY13 reduced funding levels