0. OneDrive for Business: Much More than a File Share
Erica Toelle
Business Development Manager – West Coast
Protiviti

1. Agenda # Topic Time 1 What is OneDrive for Business? 30 min 2
How Customers Can Use OD4B
15 min 3
You’ve deployed OD4B – now what?
*Please interrupt with questions – Q&A is assumed in the agenda

2. 61% 53% User demands IT risks Loss of control
TechReady 18
4/17/2017
User demands
IT risks
Blend work and personal tasks and devices
61%
Loss of control
Risk of data loss or theft
Bring their own technology to work or use it for work
53%
“Information workers will erase the boundary between enterprise & consumer technologies” - Forrester
The situation:
We are all bearing witness to the “Bring Your Own” movement, and it’s not just limited to people bringing their personal phones and tablets to work, expecting to use them to be productive. Employees are increasingly blending the use of consumer technologies to do work as well. Information workers are typically early adopters of work and personal technologies, and there is a growing desire to utilize familiar, simple consumer technologies in the workplace. To better serve information workers, CIOs need to find ways to introduce easy to use tools that are familiar to them in a manner that is secure, compliant with internal governance controls and simple management. According to industry analysts (Forrester), “We’re just at the beginning of a long industry effort to better integrated the digital domains of information workers and their employers.” – Source: Forrester
Some supporting market trends and statistics:
Among 727 Fortune 1000 IT professionals in North America responding to a Sophos survey were asked whether their companies permit the use of cloud-based file sharing services 84 percent responded yes.
Then when asked, "Does your organization currently encrypt data that you share between the cloud and your work mobile device?" 65 percent responded no.
And to the question, "Do you feel secure sharing or collaborating corporate content between the cloud and your mobile devices?" only 38 percent responded yes. Read more: Sophos: Most companies permit Dropbox, few companies like it - FierceEnterpriseCommunications
61% of information workers blend work and personal usage across the set of devices they use for work. And they blend work and personal in 66% of the software they use as well. (Source: Forrester – Info Workers Will Erase the Boundary Between Enterprise and Consumer Technologies, August 30, 2012)
Bringing their own technology to work or using it for work
53% of global info workers report using their own PC or smartphone, an unsupported web or Internet site, or an unsupported software program to help them do their jobs better (Source: Forrester – Info Workers Will Erase the Boundary Between Enterprise and Consumer Technologies, August 30, 2012)
Mobile devices account for 31% of WW internet traffic. In Q1 CY2014, up from only 4% in (Source: Walker Sands Mobile Traffic reports Sands-Mobile-Traffic-Report)
This metric also speaks to the need for the ability to access resources for work and be productive from anywhere
What is lacking in many of the solutions available in this space today falls into the areas of organizational control:
Corporate data is now housed in an external system
Loss of control – if an employee leaves an org, corporate data still lives externally (e.g. how are content lifecycle policies applied to this external data?)
Data loss, both inadvertent or intentional – corporate policies around information governance are more difficult or impossible to enforce
Data theft – no control over the security implementations of 3rd party solutions or access mechanisms
Compliance and regulatory issues – IT cannot meet compliance mandates, difficulties in eDiscovery or activity investigation, inappropriate or illegal dissemination of regulated data, integrity loss
Compliance & regulatory issues
Sources: Forrester, Osterman Research
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

3. Key requirements for Enterprise File Sync & Share
TechReady 18
4/17/2017
Key requirements for Enterprise File Sync & Share
Anywhere, anytime access to work and personal files
Seamless integration with familiar collaboration tools
Enterprise-grade security, compliance, and IT control
The real value of cloud storage comes to life only when it’s integrated with the tools people use to communicate, create and collaborate such as Microsoft Office
It needs to be accessible anywhere and anytime from the multiple devices that people use in their personal and professional life
It needs to be backed by enterprise-grade IT control, security and compliance
That’s why OneDrive for Business which is part of the Office 365 suite brings this together for all users.
**Seamless integration with the tools people use to communicate, create and collaborate
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

4. One place for everything
So what’s Microsoft’s solution for these problems? It’s OneDrive for Business. And the way to think about OneDrive for Business is along three lines.
One, it’s my personal file store for all of my work files. So I get 1 TB of storage (moving to unlimited in 2015). I get the ability to take those documents offline and work on them, and be productive when I’m not connected, and be confident that when I’m connected again my changes are synced and available across the different devices that I use.
It’s also the place where I can collaborate with others. Not only can I easily share documents with people both within or outside my organization, I can work on and collaborate with others on those specific documents right within Microsoft Office. Rich integration with Office is one of the great differentiators for OneDrive for Business.
And lastly, OneDrive for Business is a trusted, enterprise-grade service. It’s backed by SharePoint and Office 365. So you can get all of the benefits of security, management and administrative controls that you would expect in a service from Microsoft.
File sync share is increasingly becoming a crowded/competitive space
We must win this workload not to open the door for competitors such as google/amazon get foot in the door.
We’re committed to win this space by offering a winning product that:
Users will love
IT will trust
Developers will extend and build spectrum of solutions on top of.
The way we’re doing this is converging consumer & commercial stacks to provide the best of both worlds:
Great user experience –
intuitive and frictionless for end users, with extensive cross device support
1TB of storage across commercial and consumer, removing additional limits
Differentiating with deep Office integration:
Rich office integration and co-authoring
intelligent search and discovery experiences with Delve and the Office Graph
Document conversations with Yammer
Modern attachments
Enterprise grade platform for security, management and compliance–
Leverage power of SharePoint and Office 365 to provide enterprise grade capabilities
O365 – SLA, industry standards, data centers …
SharePoint – document management, workflow, eDiscovery, encryption..
Developer–
our goal is to enable partners to build a spectrum of solutions on top of OneDrive whether its an LOB app within the O365 context, a workflow around files (such as docusign) , an integration with salesforce, or a standalone solution that needs a place to save user data
We’ve introduced the files API as part of the O365 preview APIs:
designed for openness and flexibility,
Enabling a consistent development platform
Powering a world of devices
We’re now working on a converged API set across OneDrive and OneDrive for Business
Anywhere anytime access
One place for everything
Real-time collaboration
Enterprise-grade

5. Anywhere anytime access
Microsoft Office
4/17/2017
1 TB storage (moving to unlimited)
PC, tablet, and phone
Anywhere anytime access
1 TB represents effectively unlimited storage for the majority of users and we’re moving to unlimited.
All major mobile platforms are supported, Mac sync client beta in Q1 CY2015
Windows or Mac
Easy access across computers
Offline access
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

6. Real-time collaboration
Microsoft Office
4/17/2017
Simple sharing
Native Office integration
Talking Points
Google Drive for Work, Amazon WorkDocs and Dropbox lack integration with Office and Office Online.
To edit files Dropbox users must download files and manually upload them once edits have been made.
Google and Dropbox do not support automatic version control of files.
Dropbox and Box do not support co-authoring.
Box allows users to comment and set deadlines for documents.
Dropbox users cannot comment on files or folders.
Also, when editing the same content, Box and Dropbox will duplicate the copy with the conflicts.
Co-author and versioning
Real-time collaboration
Social conversations
Search and Discovery
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

7. Enterprise-grade Built-in security Continuous compliance
Microsoft Office
4/17/2017
Built-in security
Continuous compliance
Cost effective Office 365: The smarter IT spend
Value matters. Office 365 provides the best cloud productivity experience by giving users new and personalized ways to consume, explore, and make sense of information, so they can make smarter decisions faster. By using Office 365, you can support collaboration through social, build and deliver apps to reach new customers in new ways, and store, manage, and analyze data to identify opportunities. Office 365 minimizes your upfront cost, so you don't have to worry about hardware costs and software upgrades. You get enterprise-grade IT at a fraction of what it would cost to run it yourself.
Talking points
Financially backed SLA.
Hybrid options
Best-in-class security with over a decade of experience building Enterprise software and online services
Physical and data security with access control, encryption, and strong authentication.
Security best practices like penetration testing, defense-in-depth approach to protect against cyber threats.
Unique customer controls with Rights Management Services to empower customers to protect information.
Commitment to industry standards and organizational compliance
Enable customers to meet global compliance standards in ISO 27001, EUMC, HIPAA, FISMA.
Contractually commit to privacy, security, and handling of customer data through Data Processing Agreements.
Admin controls like Data Loss Prevention, Legal Hold, E-Discovery to enable organizational compliance.
Privacy by design with a commitment to use customers’ information only to deliver services
No mining of data for advertising.
Transparency with the location of customer data, who has access, and under what circumstances.
Privacy controls to regulate sharing of sites, libraries, folders, and communications with external.
Enterprise-grade
Privacy by design
Guaranteed 99.9% uptime SLA
Flexible hybrid options
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

8. What is OneDrive for Business?
Co-Authoring
Groups
Co-Authoring
Advanced Versioning
Content Approval
Versioning
Offline File Sync
eDiscovery (E3 Plan)
Offline File Sync
Mobile Apps
Enterprise Search
Mobile Apps
Yammer Discussion

9. The Sales Pitch I
OneDrive for Business makes it easier for customers to get started in the cloud:
OneDrive for Business with Office Online standalone offering: organizations can get started with a robust, full-featured file sync and share service that benefits from deep integration with Office and offers an easy way to add more of Office 365 when they are ready.   
SharePoint Server 2013 SP1 administrative controls make it easy to get started with “files” in the cloud and provide the ability to "turn on" OD4B in the cloud alongside their existing SharePoint 2013 on-prem deployment.

10. The Sales Pitch II
Secure accounts – Use OD4B when employees are purchasing their own Dropbox, Box, Amazon and /or Google storage accounts, to ensure your company’s content is managed and is in compliance with policies.
Create Office 365 opportunities – OD4B is a great way to ease into Office 365 and reduce objections to cloud migration by decoupling the “files” workload from SharePoint. Emphasize the ability to add Office 365 easily when the customer is ready.
Address compliance, security and management complexity concerns of BDMs and TDMs with an enterprise ready file sync and share solution which is just part of the broader Office 365 suite.
Accelerate deployment and migration – ODFB is now included in FastTrack and Office Deployment funds to help customers to migrate from competing solutions or quickly plan their deployment with Microsoft and partner support.

11. OD4B is included in every Office 365 Plan

12. Syncing Issues
Have improved stability and reliability of the existing sync client (groove.exe) and added new file-level auto-repair and improved error handling.
Significant reduction (40%+) in sync-related support calls
No new functional investments going forward
Developing a single next-gen sync client (NGSC) that allows users to connect to personal and one or more Business OneDrives.
The next-gen sync client will be available in Q for Windows 7/8/10 and Mac
It will introduce highly requested features such as selective sync and shared folders (for both PC and Mac).

13. Technical Details Android, iPhone, and iOS apps
1TB storage now, unlimited in Q3 2015
Cannot sync file with % or # in the file name; 128 character limit
20,000 files storage limit due to Office Documents cache for co- authoring; will change to limit of 20,000 Office files in Q4 2015
Up to 99 users can collaborate simultaneously on documents
File size limit is 2GB; increasing to 10GB in Q4 2015
Per file, encryption at rest

14. Our vision for OneDrive
Source: Ignite Session :
A File’s Future with OneDrive for Business”
Our vision for OneDrive
Creating “Next-Gen” OneDrive experiences
Seamless across work & personal
Consumer
Simple experiences across devices
Enterprise-grade IT
Enterprise

15. Q2 2015 Q3 2015 Q4 2015 Roadmap Planned Currently rolling out
Microsoft Office
4/17/2017
Roadmap
Source: Ignite Session
A File’s Future with OneDrive for Business”
Currently rolling out
Mobile sharing UX
DLP policy tips
Product Experience S t a r
Q2 2015
Q3 2015
Q4 2015
Planned
(no timelines)
New mobile PDF experience for iOS, Android
Send a link from Outlook Mobile on iOS, Android
Save to OneDrive for Business from OWA
Expiration of anonymous shares
Next-gen sync client (PC & Mac) (Preview)
Unified web UX
Mobile Offline files (read-only) for iOS, Android
Stop/revoke sharing control
Company-shareable links
Next-gen sync client (PC & Mac) (GA)
Windows 10 Universal app (including read-only offline files)
Offline mobile editing
Offline mobile folders
Mobile PDF annotation support for iOS, Android
Modern attachments for Outlook
Expiration of all external shares
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

16. Q2 2015 Q3 2015 Q4 2015 Roadmap Planned Currently rolling out
Microsoft Office
4/17/2017
Roadmap
Source: Ignite Session
A File’s Future with OneDrive for Business”
Currently rolling out
Auditing & Reporting (preview)
Disable sync on unmanaged PC’s
DLP Phase 2 (preview)
Unified OneDrive API
Security, Control, Compliance, Developer
Q2 2015
Q3 2015
Q4 2015
Planned
(no timelines)
Migration API SDK
Office 365 Management Activity API (Auditing)
Storage quota control
Allowlist/Denylist external sharing domains
Archive of external sharing s
Intune support for personal/business accounts
DLP Phase 3
Disable external sharing for specific users
Remove 20,000 file limit (ships with next-gen sync client)
Large file support (10Gb) (ships with next-gen sync client)
Unlimited Storage
DLP support for mobile apps
Cross-tenant sharing control
OneDrive usage reporting
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

17. What Do You Put Where?
Not Urgent
Lync
Urgent
Targeted
Broad

18. High Value Customer Scenarios
Personal File Shares
Company File Shares
Extranet & Partner Collaboration
Offline Syncing / File Access
Anytime, Anywhere Access
Eliminate Shadow IT

19. Governance and Compliance
Lifecycle Management
Employee Tenure
Employee Leaves
Governance and Compliance
Employee Hired
One Drive for Business Provisioning
Collaboration with Coworkers and Partners
What do you do with their OneDrive for Business Content?
Account Disabled, License Revoked

20. How Do You Move Content to OneDrive?
Typical sources
File shares
Personal hard drives
Dropbox / Box / google drive
SharePoint / MySites
Two options
Sync tool
3rd party tool
What do you save vs. archive vs. delete?

21. Governance and Compliance
What is your off-boarding process?
Turn off OneDrive for Business?
Add an Additional Admin?
Merge to another OneDrive for Business?
Save the files somewhere else

22. How Does IT Enforce Policy?
Security
(PII, IRM, Private Data)
File Upload Restrictions
(no music, video)
Offline Syncing & IRM
Sharing with External Users
Sensitive Data
Do you have any concerns?

23. In Summary OD4B is a great way to get started with the cloud
It is a huge area of investment for Microsoft
Consider the lifecycle of an employee, plan accordingly, and put policies into place

24. Thank you! Erica Toelle Business Development Manager – West Coast