1. Highway Utility Engineer, INDOT
105 IAC 13, UAP and 10 State
Aschalew Aberra, P.E.
Highway Utility Engineer, INDOT
June 10, 2015

2. Highway Utility Engineer, INDOT
105 IAC 13
Aschalew Aberra, P.E.
Highway Utility Engineer, INDOT
June 10, 2015

3. Agenda Learning Objectives Why was 105 IAC 13 developed Purpose
Applicability
Process - major steps
Definitions
Summary

4. Learning Objectives
At the end of this presentation the student will be able to:
Explain why 105 IAC 13 was developed
State the purpose of 105 IAC 13
State when to apply the rule
Identify the major steps covered by the rule
Know and apply definitions used in the rule

5. State Law (1) The foundation for 105 IAC is in Indiana Code
IC (a)(9) requires INDOT to adopt rules
Adopting rules equates to promulgating rules under the Indiana Administrative Code
This is a lengthy and complicated process

6. State Law (2)
IC (a) The department, through the commissioner or the commissioner's designee, shall:
IC (a)(9) adopt rules under IC  to reasonably and cost effectively manage the right-of-way of the state highway system by establishing a formal procedure for highway improvement projects that involve the relocation of utility facilities by providing for an exchange of information among the department, utilities, and the department's highway construction contractors.     

7. State Law (3) (b) Rules adopted under subsection (a)(9):
(1) shall not unreasonably affect the cost, or impair the safety or reliability, of a utility service; and
(2) must require a utility to provide information concerning all authorized representatives of the utility for purposes of highway improvement projects and improvement projects undertaken by local units of government     

8. Purpose
Sec. 1. (a) The department is authorized to manage the right-of-way of the state highway system. The purpose of this article is to establish a formal procedure for highway improvement projects that involve the relocation of utility facilities by providing for the exchange of information and the implementation of their respective responsibilities among the department, utilities, and the contractor.
Notice this rule is not to specify charges against utilities for failure to comply
The assignment of such is a matter for the judicial system to address
Our job is to adhere to the process as best we can     

9. Applicability – Projects
Improvement Projects
Sec. 10. "Improvement project" means the construction, reconstruction, rehabilitation, and process incidental to building, fabricating, or bettering any of the following:
(1) A state, United States, or interstate route.
(2) Projects within the state parks or other roadways the department is required by statute to build and maintain.
(3) A local project administered by the department.
(4) A project on the state highway system administered by a local authority.  

10. Applicability – Schedule
(b) The department may require a utility to comply with a reasonable shortened process or expedited schedule when an emergency exists that could affect:
(1) public safety; or
(2) the structural or functional integrity of the highway.
Note that expedited schedules seem to be the norm rather than the exception
No matter how the schedule is established it is the utility coordinator’s and oversight agent’s responsibility to follow the rule as close as possible
And through the risk report keep the project manager informed of the risks of an expedited schedule

11. Process - Major Steps The following major steps are from 105 IAC 13:
Research Phase
Initial Notice (30 days) Utility authorized representative
Verification Phase (30 days) - Utility Designated Contact
Conflict Analysis Phase (30/60)—Designer/UC/Utility
Work Plan Preparation Phase (60/120 days)
Agreement Phase
Construction Phase (NTP 30 days in advance)
These phases will be discussed in more detail in other session specifically on these topics

12. Process – Revisions
A utility may always present an addendum to their work plan to address any changes – work, cost, time
Work plan addendum will be issued to approve changes
If INDOT changes their plan:
Before letting, INDOT may request expedited plan allowing 60 days to prepare
After letting, INDOT may request expedited plan – submitted as soon as practicable
Utility may submit a new work plan if more than 1 year has elapsed since the final work plan was adopted

13. Definition - Authorized Rep (1)
Sec. 2. "Authorized Representative" means the person named by the utility as its designated contact person.
In response to the initial notice or at another time the Authorized Representative may appoint a Designated Representative to perform these duties.

14. Definition Authorized Rep (2)
Such Designated Representatives are often engineering firms hired under a continuing contract and acting on behalf of the utility
Authorized Representative contact information, if missing or incorrect refer the utility to the INDOT website to submit new information
Designated Representative, provide the contact information to the Oversight Agent. The information will be added to the SPMS data base allowing selection in the UR Log/UTA. Thereby facilitating electronic notification .

15. Definition - Facility
Sec. 7. "Facility" shall include all privately, municipally, publicly, or cooperatively owned systems for supplying:
(1) communications; (2) power; (3) light; (4) heat; (5) electricity; (6) gas; (7) water; (8) pipeline; (9) sewer; (10) sewage disposal; (11) drain; or
(12) like; service, directly or indirectly, to the public. The term includes cable television systems.
Pipeline is not a service, interpret as petroleum line
Sewage disposal does not include trash removal
Definition does not include plant type components that generate these services --- Wind Mills, Solar Panels
105 IAC 13 does not apply when utilities install new lines by their own initiative.

16. Definition – Relocation (1)
Sec. 8. "Facility relocation" means any activity involving a facility that is needed for an improvement project including, but not limited to, the following:
(1) Retiring (previously abandoning). (2) Altering. (3) Deactivating. (4) Installing. (5) Maintaining. (6) Modifying. (7) Moving. (8) Removing. (9) Supporting.
Does not include maintenance, repair, or service work. That is work that is wholly at the election of and for the benefit of the utility
Example, a pipeline not in conflict with the improvement project and the utility wants to remove the casing

17. Definition – Relocation (2)
This definition is extremely important when evaluating what is compensable work.
IC (b) "Cost of relocation" shall include the entire amount paid by a utility properly attributable to such relocation, after deducting there from any increase in the value of the new facility and any salvage value derived from the old facility.

18. Summary Learning Objectives State Law Applicability
Process - major steps
Definitions
Summary

19. UTILITY ACCOMMODATION POLICY
(UAP)
Aschalew Aberra, P.E.
Highway Utility Engineer, INDOT
June 10, 2015

20. Agenda Learning Objective Why is there a UAP
What is the purpose of the UAP
Exceptions
Permits
Access Control
Guidance - Location
Guidance - Design
Guidance - Construction
Facility specific requirements
Summary

21. Learning Objectives
At the end of this presentation the student will be able to:
Explain why the UAP was developed
State the purpose of the UAP
Describe the scope of the UAP
Know and apply permits defined by the UAP
Know and apply exceptions to the UAP
Know and apply access control
Know and apply guidance
Know and apply facility unique requirements

22. Why Why is there a UAP? Federal Requirement.
Required for work on roadways with Federal funding
Use it for all projects since funding source may change

23. Purpose
Purpose is to safely, reasonably and cost effectively manage the right-of-way of the state highway system
INDOT’s goal in managing the right-of-way is to maintain the integrity, safe operation and function of the state highway system
FHWA requires a Utility Accommodation Policy for all Federally Funded Roadways
INDOT uses the Utility Accommodation Policy for all roadways independent of funding source

24. Scope
The UAP only applies to utility facilities within the (public) right-of-way
Laws or orders of public authority, industry or governmental codes that prescribe a higher degree of protection or standards prevail over this policy
The authority and responsibility to implement and interpret this policy resides with the INDOT Commissioner or his designated representative
Currently that means Kenny Franklin

25. Permits Two types of permits (Utility initiated & INDOT initiated)
New installations at the District or electronic permitting system (EPS)
Relocations for construction projects thru utility coordinators and approved work plans
Permit required to work on state right of way
Permit required for all road closure use EPS
INDOT may deny a permit
INDOT may revoke a permit

26. Exceptions
Our goal is to create a flexible policy to minimize costs and impacts to the highway and utility
New approach – a utility may request an exception to any provision of this policy
Exceptions are considered thoroughly and individually by their own merit
An approved exception is not considered a precedent for approval of any future request
INDOT may grant an exception on its own initiative

27. Access Control Non-limited access control facility
Partial limited access control facility
Get with District to clarify
Limited access control facility
LA Right-of-Way at intersections – at grade or separated grade:
Access control is to protect the main roadway
Even if LA Right-of-Way extends along secondary roadway
Crossing of secondary roadway in LA Right-of-Way is acceptable
Pulling in the LA Right-of-Way line is acceptable to:
Allow utility facilities on public Right-of-Way on LA facilities
Access must be from outside the LA Row line

28. Location (1)
Utilities will install and relocate facilities with due consideration for:
Safety
Operation
Maintenance
Aesthetic characteristics of the highway
And other users of the highway
Minimize relocation for future highway improvements
Enable future installations of additional facilities
Enable repair and upgrade with minimum interference

29. Location (2)
Above ground facilities in accordance with IDM Chapter 303 Roadside Safety (Outside clear zone/Obstruction free zone)
Crossing roadways at right angles or close thereto
Crossing LA right-of-way supporting structures outside LA right-of-way
Longitudinal runs as close to the edge of the right-of- way as possible
Partial limited access longitudinal facilities discouraged
Full access control longitudinal facilities not permitted
Minimize installations under pavement (outside of wheel path) casting to grade – best practice
Facilities not near or in areas of scenic enhancement

30. Location (3) Must be capable of detection (underground facilities)
Continuous metallic component
Metallic tape or tracer wire
Warning device above high risk facilities
Utility may place markers or signs in public right-of-way
Existing facilities may remain – must meet:
IDM Chapter 303
Utility Accommodation Policy
On urban streets comply with prevailing conditions (flexible)
Avoid sites with high potential to interfere with construction

31. Design (1) Each utility is responsible for their design
Utilities shall provide complete and accurate drawings with sufficient details
Cost to provide information belongs to the utility
Installations will comply with industry standards
Designed for:
Long service life
Use durable materials
Relatively free from routine maintenance
Installed without disturbing pavement
Boring and jacking allowed within limits
Trenchless technology in accordance with 716

32. Design (2) If a utility wants to modify a permitted design
Permit addendum required
Revised drawing required
New installation submit to District Permit Manager
Facility relocation submit to Utility Coordinator
Encourage multiple facilities in same duct or trench
If multiple facilities – one utility (owner) has the lead
Light poles are single pole construction
Located in accordance with IDM Chapter 502
Above ground installations permitted only for
Utility poles
Light poles (if in clear zone > breakaway design)
Appurtenances to underground facilities (pedestals, hydrants)

33. Construction (1)
Preservation – minimize areas disturbed by installation
Restoration – timely return to equal or better condition (INDOT Standard Specification)
Trees – no spraying or trimming with out permission
Drainage – must maintain existing drainage patterns
Environmental permits – utility responsibility:
Erosion control
Sediment control
Storm water management
Control of Traffic – in conformance with:
Indiana MUTCD
INDOT Work Zone Safety Handbook
Traffic Control Plan – IDM Chapter 503

34. Construction (2) Work Site Safety Records
Work site secure against hazard to the public
INDOT may direct the work stop during inclement weather
Facilities maintained in good repair: functionally, esthetically
Records
Utility maintains all records
Records will be accurate, complete, understandable
Records will include service lines
Records will be provided on request at no cost
Trenches, Bedding, Backfill (INDOT Standard Specification)
Restoration of structural integrity of road bed
Security of the pipe against deformation likely to cause leakage
Assurance against trench becoming a drainage channel

35. Construction (3) Underground Plant Protection Services Pavement cuts
Refer to as Indiana 811
Covered under IC
Contact 2 days prior to digging
Color coded markings
Pavement cuts
Opening cutting of pavement not permitted
Road closures
Must request a permit using electronic permitting system
Emergency Repairs
May be performed without a permit
Contact the District prior to entering public right-of-way
Submit permit application within seven working days

36. Construction (4) Inactive facilities (No more abandoning)
Out of service facilities – will be restored to use
Retired in place facilities – will not be restored to use
No abandonment allowed – utility is always responsible
Facilities in conflict –shall be removed by utility
INDOT may inspect all facilities on public right-of-way
INDOT will provide notice of any deficiencies
Utility will establish time frame for corrective action

37. Structures Utility Structures INDOT Structures
May construct bridge or tunnel to place facilities
Utility is responsible for design, construction, maintenance
INDOT will participate in costs if utility is reimbursable
INDOT Structures
No attachment for facilities of: hazardous, explosive, high voltage, high pressure, heated
Discourages attachment of all other types of facilities
Utility will request in writing for permission to attach
Utility will provide details of their requirements
Utility agrees to pay all added costs of design and construction
Existing facilities require structural analysis by PE

38. Specific Facility Types
Liquid petroleum lines
Gas lines, high pressure
Gas lines, low pressure & medium pressure
Water lines
Sanitary sewer lines
Overhead power lines and communications lines
Underground power lines
Underground communication lines
Irrigation and drainage pipes, ditches and canals
Leave the specific details for your review

39. Specific Facility Types

40. Summary Learning Objective Why is there a UAP
What is the purpose of the UAP
Exceptions
Permits
Access Control
Guidance - Location
Guidance - Design
Guidance - Construction
Facility specific requirements
Summary

41. Highway Utility Engineer, INDOT
10 State Standards
Aschalew Aberra, P.E.
Highway Utility Engineer, INDOT
June 10, 2015

42. Agenda Learning Objective Why discuss these standards
What are these standards
Relevant chapters
Relevant facts
Summary

43. Learning Objectives
At the end of this presentation the student will be able to:
Explain why discuss 10 State Standards
Describe what are these standards
State the relevant chapters
Know and apply relevant standards

44. Why discuss 10 State Standards
Used by the water industry
Review work plans for compliance
Drawings
Cost estimates
Avoid future relocations for compliance
Understand reimbursable costs

45. What are 10 State Standards
Recommended Standards For Water Works 2012 Edition
Policies for the Review and Approval of Plans and Specifications for Public Water Supplies
A Report of the Water Supply Committee of the Great Lakes--Upper Mississippi River Board of State and Provincial Public Health and Environmental Managers

46. 10 State Standards (2) Member states and province
Illinois, Indiana, Iowa, Michigan, Minnesota, Missouri, New York, Ohio, Ontario, Pennsylvania, Wisconsin
Published by: Health Research Inc., Health Education Services Division, P.O. Box 7126, Albany, NY (518)
Copyright © 2012 by the Great Lakes - Upper Mississippi River Board of State and Provincial

47. 10 State Standards (3) Two relevant sections
Chapter 7 Finished Water Storage
Chapter 8 Distribution System Piping and Appurtenances

48. 10 State Standards (4)
Water mains should be laid at least 10 ft. horizontally from sources of contamination (storm sewer or sanitary sewer)
Water mains crossing sewers should be placed with at least 18 in. of vertical separation above or below (minimum 45 degrees crossing)
The minimum diameter of a water main which provides for fire protection and serving fire hydrants is 6 in.
The minimum diameter of a water main which does not provide fire protection is 3 in.

49. 10 State Standards (5)
Sewers, drains, standing water and other sources of contamination must be kept at least 50 ft. from reservoirs
Properly tested gravity sewers may be used between 20 ft. and 50 ft. of a reservoir
For crossing under a body of water, a minimum cover of 5 ft. is needed

50. 10 State Standards (6)

51. 10 State Standards (7)

52. Summary Learning Objective Why discuss these standards
What are these standards
Relevant chapters
Relevant facts
Summary

53. Presentation Summary Covered the following in the last 50 minutes:
105 IAC 13
Utility Accommodation Policy
10 State Standards

54. Questions?