1. Boston University Medical Campus Office Of Financial Affairs Disbursements Travel Obtaining An Airfare Advance

2. Prepare A Boston University Medical Campus Requisition Complete the following: Account Codes To Be Charged * % and Amount (to be completed later) Unit Department Object Code (918- domestic) or (934 - foreign) Source # (if applicable)

3. Complete the following: Department Bldg. Room Number Date Fund Terminates (if applicable) Date Of Requisition

4. Complete The following: Suggested Vendor Is: BCD Travel 300 TradeCenter Suite 3540 Boston, MA 02215 (617-353-1700)

5. Complete the following: For Additional Information: Contact: (Please Print) Ext. Principal Investigator (Please Print) Investigator or Authorized Approval (Signature Please - The traveler cannot authorize the requisition)

6. Complete the following: Ship To Address: Dept. Street Bldg. Room Number City State Zip Code

7. Indicate the following: Description Name (Traveler) Address of traveler (Work Location-Current BU Employee) - OR - Address of traveler (Home Address Including City, State, and Zip Code-Non-BU Employee)

8. Indicate the following: Employee Identification Number (U.I.D. Number-Current BU Employee) -OR- Social Security Number (Non-BU Employee)

9. Indicate the following: Destination Dates of travel Carrier and flight number Purpose of Trip

10. Contact Garber Travel (The designated travel agency for the University) BCD Travel 617-353-1700 Make your travel reservations The travel agent will ask for a purchase order number….. Give them the requisition number located to the right of the requisition (i.e. M999999) and the source number to be charged (unit, department, object code, and source if applicable)

11. * Now complete the % and Amount field under Account Codes To Be Charged Fax the requisition immediately to Garber Travel (617-437-7804) Garber Travel will forward the airfare tickets to your attention as instructed The tickets will be paid by Boston University

12. Forward the original requisition immediately to: Medical Campus Travel Section of Accounts Payable at 715 Albany Street, 560 Harrison Ave. (interdepartmental mail) or 715 Albany St., 560, Boston, Mass. 02118 (US Mail)

13. If you have any questions or require assistance completing the requisition please contact: For Medical Campus Administration, School Of Medicine, & School Of Dental Medicine For The School Of Public Health Lisa Chen (lisachen@bu.edu) (617-638-4597)lisachen@bu.edu

14. Sample Requisition