Presentation on theme: "Introduction to Microsoft Office 2007 with focus on MS Word"— Presentation transcript:
1 Introduction to Microsoft Office 2007 with focus on MS Word Presented By:Sahara Technology Solutions
2 Agenda for today Take a Pre-Test Intro to the Microsoft Office 2007 MS Word, MS Excel, MS Access, MS Publisher, MS Outlook, etcIntroduction to MS Word 2007The New Office RibbonThe Office ButtonQuick Access ToolbarQuestions and DemonstrationsWatch a VideoDo Hands-on workTake a Post-Test
3 Agenda ContinuedThe Hands-On part of this session will touch on the following:Creating a new DocumentTyping your first letter in wordAdding headers and bishopCutting, Copying & PastingFormatting wordsAdding bullets and numbersAdjusting Page settingsChecking spellingsInserting pictures, charts, tablesSaving your workUsing the Find and Replace optionPrinting documents
5 What is Microsoft Office The Microsoft Office suite is an essential collection of desktop applications that includes Word for documents, Excel for spreadsheets, PowerPoint for presentations, Access for databases and much more.There are several versions of Microsoft Office.Office 2013Office 2010Office 2007Office 2003Office XPOffice 2000Office 95During this training we will learn about Microsoft Office
6 What is Microsoft Office 2007? Microsoft Office 2007 software package consists of several applications including:Outlook 2007Word 2007Excel 2007Access 2007PowerPoint 2007Publisher 2007
7 What is Microsoft Office? Microsoft Outlook – an application for organizing and searchingMicrosoft Word – word processor application used to produce professional-looking documents such as letters, résumés, and reportsMicrosoft Excel – spreadsheet application used to organize, analyze, and chart dataMicrosoft Access– database application used to generate forms, queries, and reports from the data it storesMicrosoft PowerPoint – presentation application used to organize and format slidesMicrosoft Publisher – desktop publishing application used to create publications such as newsletters and business reports
8 What is Microsoft Office? Microsoft Office is called an integrated software package because it uses (integrates) many applications together in one software programEach application has a similar look and feelData can be easily duplicated between applications to help save time (no retyping of data)
9 The Microsoft Office Interface Interface – term used to describe how the user interacts with the computerWindow – area of the screen a user interacts with when using OfficeOutlook and Publisher interfaces include standard menus and toolbarsWord, Excel, Access, and PowerPoint includes a newer interface that contains an Office button, a Quick Access Toolbar, and the Ribbon
10 The Microsoft Office Interface RestoreMaximizePublisher ScreenTitle BarMinimizeCloseMenu BarHelpToolbarsDisplays the filename of the current documentMinimize – hides the current window by shrinking it to a button on the TaskbarMaximize – expands the current window to full screen (icon will change to Restore)Restore – resizes window to last non-maximized size (icon will change to Maximize)Close – closes the current windowDisplays a window that searches Microsoft Office for help on any topicContains names of menus. The menus contain groups of commands.Contains groups of commands (icons) that are shortcuts to the commands in the menusBring unseen parts of the document into viewScroll BarsAllows you to resize a window by draggingWindow Corner
11 The Microsoft Office Interface RestoreMaximizeWord ScreenQuick Access ToolbarTitle BarMinimizeCloseOffice ButtonContains commonly used commands in one location for “Quick Access”Displays the filename of the current documentMinimize – hides the current window by shrinking it to a button on the TaskbarMaximize – expands the current window to full screen (icon will change to Restore)Restore – resizes window to last non-maximized size (icon will change to Maximize)Close – closes the current windowRibbonUsed to display a menu of commands for opening, saving, and printing a documentHelpDisplays a window to search Microsoft Office for help on any topicClick the different tabs to view groups of commandsBring unseen parts of the document into viewScroll BarsInsertion PointBlinking vertical line that indicates where the next character will be typedAllows you to resize a window by draggingView information about the document (i.e. which slide you are on out of total # of slides)Window CornerStatus Bar
13 What is Microsoft Word 2007Microsoft Office Word 2007 is a non-free commercial word processor designed by Microsoft. It is part of the Microsoft Office Suite. Microsoft Word is currently the most common word processor on the market. Because it is so common, the .doc/.docx format has become the de facto format for text documents.MS Word 2007 is a popular word-processing program used for creating documents such as letters, brochures, learning activities, tests, quizzes and students' homework assignments.Microsoft Word 2007 provides tools to enable you to check spelling of your document, create merge letters and add graphics to enhance your written information..
15 Get to know the RibbonWhen you first open Word 2007, you will notice the RIBBON which stores menus, icons and buttons.Most of the changes are in the Ribbon, the area that spans the top of Word.The Ribbon brings the most popular commands to the forefront, so you don’t have to hunt in various parts of the program for things you do all the time.Why the change? To make your work easier and faster.The Ribbon was thoroughly researched and designed from users’ experiences so that commands are in the optimal position.This lesson will tell you more about the Ribbon and how to work with it.
16 Use the Ribbon for common actions The Ribbon offers ease of use and convenience, with all common actions shown in one place.For example, you can cut and paste text by using commands on the Home tab; change text formatting by using a Style; and alter the page background color on the Page Layout tab.
17 What’s on the Ribbon?Getting familiar with the three parts of the Ribbon will help you understand how to use it.They are tabs, groups, and commands.Tabs: The Ribbon has seven basic ones across the top. Each represents an activity area.Groups: Each tab has several groups that show related items together.Commands: A command is a button, a menu, or a box where you can enter information.Everything on a tab has been carefully selected according to user activities. For example, the Home tab contains all the things you use most often, such as the commands in the Font group for changing text font: Font, Font Size, Bold, Italic, and so on.
18 Dialog Box Launchers in groups At first glance, you may not see a certain command from a previous version.Some groups have a small diagonal arrow in the lower-right corner called the Dialog Box Launcher .Speaking of previous versions, if you’re wondering whether you can get the same look and feel of a previous version of Word, the simple answer is, you can’t. But once you start playing around with the Ribbon a little, you’ll get used to where things are and will like how easy the new design makes getting your work done.Click it to see more options related to that group. They’ll appear in a familiar-looking dialog box or task pane that you recognize from a previous version of Word.
19 Temporarily hide the Ribbon The Ribbon makes everything nicely centralized and easy to find.But sometimes you don’t need to find things. You just want to work on your document, and you’d like more room to do that.In that case, it’s just as easy to hide the Ribbon temporarily as it is to use it.
20 Temporarily hide the Ribbon The Ribbon makes everything nicely centralized and easy to find.Here’s how:Double-click the active tab. The groups disappear so that you have more room.To see all the commands again, double-click the active tab again to bring back the groups.
21 Use the keyboard Okay, keyboard people, these slides are for you. The Ribbon design comes with new shortcuts.This change brings two big advantages over previous versions of Office programs:There are shortcuts for every single button on the Ribbon.Shortcuts often require fewer keys.
22 Use the keyboard The new shortcuts also have a new name: Key Tips. To use Key Tips, start by pressing ALT.Next:Pressing ALT makes the Key Tip badges appear for all Ribbon tabs, the Quick Access Toolbar commands, and the Microsoft Office Button.Press the Key Tip for the tab you want to display. For example, press H for the Home tab. This makes all the Key Tips for that tab’s commands appear.Press the Key Tip for the command you want.
23 Stop!! Class ActivityVideoIntroduction to MS Word 2007
24 Discussing the Video (Interactive learning) What did you learn from the video?How can you use what was learned from the video and the presentation
25 Class Exercise (Hands-on) The RBHS SUSU club Assignment ObjectivesCreate a new DocumentType your first letter in wordAdd headers and bishopLearn to copy, cut, and pasteLearn to formatAdd bullets and numbersAdjust Page settingsAdd pagesCheck spellingsUsing the Find and Replace optionInsert pictures, charts, tablesSave your work (using SAVE and SAVE AS)Printing documents
26 Summary Took a Pre-Test Discussed Microsoft Office Discussed Microsoft Word 2007Watched a videoDid hands-on exercisesTake Post Test