1. Professor Joe Perret Pierce College Transition to Microsoft Office 2007

2. Goals New features in 2007 Difference in file formats Compatibility Mode Customizing and using the Ribbon Using Word 2007 Using Excel 2007 Using PowerPoint 2007 Using Outlook 2007 June 2010 2 Perret Office 2007 Transition

3. Overview of new features in Office 2007 The Ribbon In Ribbon Gallery Live Preview The Office Button Mini Toolbar Shortcut Menu The Quick Access Toolbar Key Tips Status Bar Using Themes to Format a Document Contextual tabs Galleries SmartArt Shape Styles Saving as PDF Emailing a PDF June 2010 Perret Office 2007 Transition 3

4. New File Formats June 2010 Perret Office 2007 Transition 4 Documents, templates, worksheets, and presentations that you create in the 2007 Office are saved with new file-name extensions with an x or an m. For example, when you save a document in Word, the file now uses the.docx extension, instead of the.doc extension. The x signifies an XML file with no macros. The m signifies an XML file that does contain macros. Compatibility with

5. Compatibility with Previous Versions In order to use 2007 MS Office documents in Office XP, 2003, and 2000 you need to install Compatibility All High-Priority updates from Microsoft Update have to be installed before downloading the Compatibility Pack Compatibility Pack is free. To download it, go to microsoft.com website and type “compatibility pack” in the search box. The first link in Search List should be compatibility pack download. In Office 2007 file can be saved using older formats June 2010 Perret Office 2007 Transition 5

6. Ribbons June 2010 Perret Office 2007 Transition 6 Top Level Tabs with Ribbons minimized Home Ribbon

7. Minimizing the Ribbon June 2010 Perret Office 2007 Transition 7 Top Level Tabs with Ribbons minimized

8. In Ribbon Gallery June 2010 Perret Office 2007 Transition 8 Expanded Gallery

9. Can I customize the Ribbon? The Ribbon is designed to help you quickly find the commands that you need to complete a task. Commands are organized in logical groups that are collected together under tabs. You can minimize the Ribbon to make more space available on your screen. You can move the Quick Access Toolbar to position it below or above the Ribbon. You can customize the Quick Access Toolbar to add buttons that represent the commands that you frequently use. It is not possible to customize the Ribbon without using XML and programming code. June 2010 Perret Office 2007 Transition 9

10. Live Preview June 2010 Perret Office 2007 Transition 10

11. Mini Toolbars June 2010 Perret Office 2007 Transition 11 Appear automatically depending on the task you are performing

12. Quick Access Toolbar June 2010 Perret Office 2007 Transition 12 Added icons to Quick Access Toolbar

13. Office Button June 2010 Perret Office 2007 Transition 13

14. Key Tips – press Alt Button June 2010 Perret Office 2007 Transition 14

15. Status Bar June 2010 Perret Office 2007 Transition 15

16. Using Themes to Format a Document June 2010 Perret Office 2007 Transition 16

17. Guides to the Ribbon: Use Office 2003 menus to learn the Office 2007 user interface http://office.microsoft.com/en-us/training/HA102295841033.aspx?pid=CL100788241033 June 2010 Perret Office 2007 Transition 17

18. Contextual Tabs Colored tabs appear when you're doing a certain type of task. Pointer must be within the element the tab supports, such as a picture. Examples are: Drawing Tools (Format tab): For shapes, placeholders, and text boxes, change style, shape choice, and position Picture Tools (Format tab): For pictures, add effects such as a shadow or glow; crop; compress; and resize. SmartArt Tools (Design and Format tabs): Change the layout for SmartArt graphics June 2010 Perret Office 2007 Transition 18

19. Galleries Galleries are Available for Pictures Styles Themes June 2010 Perret Office 2007 Transition 19

20. Smart Art This is an example Uses Blocks and sub bullets Easy Way to Add Cool Effects Uses Blocks and sub bullets Next Point Here Uses Blocks and sub bullets Can add more blocks June 2010 Perret Office 2007 Transition 20

21. Shape Styles Add a shape Then modify it with a style June 2010 Perret Office 2007 Transition 21

22. Saving as PDF Save directly to PDF from Word June 2010 Perret Office 2007 Transition 22

23. Emailing a PDF One click convert to PDF and email June 2010 Perret Office 2007 Transition 23