1. Payroll Personnel System WEB PAN University of California, San Diego November 2003

2. PPS WEB PAN Overview UCOP Application PAN Enhancement Work Group “Ideal” Model for PAN (All Campuses) Limited UCSD Customization

3. PPS PAN Enhancements Userid/Email PAN Routing Assign Primary PAN Reviewer Indicator

4. Add Additional PAN Recipient Userid or Email Enter Primary Reviewer Indicator Code “P” (Mandatory Only)

5. PPS PAN Enhancements Assign Urgent PAN Priority Indicator Default “R” (blank), Regular Priority Code “U”, Urgent Priority

6. For Urgent Priority Enter Code “U”

7. PPS PAN Presentation No Changes to PAN Inbox (INBX) PAN Format and Detail Text Based Descriptions Color Highlighting Eliminated

9. Web PAN Overview Presentation of Notifications (organization of changed data) Workflow (adding comments, routing, sorting and retrieval of notifications) Event/Change Definition (simplicity in determining significant changes) Provide a Bulk Notification or PAN Reporting Facility

10. PAN Enhancement Group Simplify use and audit of review process Make the notifications easier to read Improve (inbox) detail about each PAN Information about when a notification has been reviewed easier to audit

11. Using Web PAN EmployeeLink https://webpps.ucsd.edu Logon using ACT Single Sign-ON (userid and password)

12. ACT Single Sign-On is not persistent with the WEB PAN application, even though you will use your single sign-on userid (not email) and password to logon. When finished you should always logout of the WEB PAN application completely.

13. Click Here for WEB PAN OR https://webpps.ucsd.edu

14. Logon With ACT Single Sign-On Userid & Password

15. Web PAN Main Menu Employee Database (EDB) Inquiry Post Authorization Notification Functions Logout

17. PAN Inbox Deleting PANs Priority Status (Regular or Urgent) Review Type (Primary Reviewer) Action Type Description Comments (display)

18. ( ! ) Urgent Priority and ( P ) Primary Reviewer Indicators

19. Notification Detail Comments General Information Appointments and Distributions Reviewers and Status Additional Comments and Fowarding

21. Additional Comments Reviewer Added Comments Workflow Employee History

22. Reviewers may add comments to the Notification here

23. Directory Name Userid Department Email Reviewer Indicator

25. Routing Option Selection Inbox Only Email Routing (default) Mandatory Reviewer Email Notification Non-Mandatory Email PAN

26. Choose Inbox Only or Email Routing

28. Notification Selection Date and Time Employee Department Action Type or Code(s) Employee ID Preparer ID Reviewer ID

29. Click to see codes Choose from directory option Selection Search Criteria

30. Audit Review Central Offices

31. PAN Guidelines Review Mandatory reviewers should not be subordinate to the PPS preparer. Preparers cannot be mandatory reviewers for their own work. Mandatory reviewers must review their PANs in a timely manner, generally within 2 business days. Departments will determine reviewer time requirements, per audit policy.

32. Logout System Timeout Employee Privacy

33. EmployeeLink Employee History Web PAN Additional Comments Comments Location

34. Web PAN Additional Comments Indicator

35. Questions & Wrap-Up PAN Retention WEB Inquiry Email to Userid Conversion What happened to my email PANs? Departmental Security Administrator (DSA)

36. Thank You :) Contact Payroll or Scott Drummond at 858-534-3242 for additional questions or assistance.