1. GOVERNMENT PURCHASE CARD (GPC) PURCHASE OF SUPPLIES AND SERVICES SOP/TRAINING MANUAL November 2008
DIRECTORATE OF CONTRACTING (DOC)
Bldg 2174, 13 1/2 Street
Fort Campbell, KY
LESLIE H. CARROLL
Director of Contracting
CARL J. HECKMANN
Chief, Business Operations Division
The VISA Credit Card has changed to the Government Purchase Card (GPC) Program.
The GPC is used by cardholders for authorized government purchases, subject to an established transaction amount, billing cycle amount, and merchant code limitations.
The DOC Credit Card Team and DOD Army SOP are the only authority to provide credit card officials with official guidance on the authorized use of the GPC. Newspaper articles, magazines, merchant brochures are not official authorized guidance.

2. DOC GPC Team Julie Griffey - GPC Program Manager
(270)
Ron Sisco - Auditor
(270)
Mae Cruz – Procurement Technician
(270) –
Renea Grigsby – Procurement Technician
(270) –
VACANT– Procurement Technician
(270)
FAX: (270) DSN: 635 for 798 numbers 363 for 956 numbers
OUR TEAM VISION:
An enthusiastic team, committed to conquering challenges with optimism and exceeding our customer’s expectations.

3. Agenda for Today Renea Grigsby (DOC) - Access & Administration Break
SA McGuire (CID) Fraud Awareness
Ron Sisco (DOC) GPC Guidance
Julie Griffey (DOC) Ethics Training
Bob Fletcher (ENV) Environmental Guidance
Test / Q & A / Closing

4. ADMINISTRATION & ACCESS

5. Pay And Confirm Notifying The DOC Credit Card Team Of Payments Processed In ACCESS
BO’s/ABO’s shall certify payments in care by the 5th calendar day after the end of the billing cycle. Cycle date is the 19th of each month.
Accounts 60 days past due will result in all cardholder accounts assigned to the prime official being suspended until payment along with all penalties and interest have been paid to US bank.
It is critical that each BO have at least one alternate to process payments in Access.
Please contact the DOC Credit Card Team if you are experiencing difficulty with certifying your monthly payment.
The Army has adopted the policy of certifying the billing statement for payment before all items submitted for payment may have been received. This process is called “Pay and Confirm.” Each AO shall establish a system to flag & track all transactions that have been certified for payment w/o proof of receipt & acceptance. This procedures will ensure that all transactions that have been reconciled & approved for payment will have receipt verified no later than 45 days after the date of the original billing statement. If receipt & acceptance cannot be verified, then the CCH shall protect the Governments rights by disputing the transaction. The formal dispute must be filed prior to 60 days after the date of the billing statement.

6. Your Unique User Name And Password
Billing Officials (BO): Turn forms in with request for user name and password from bank within 7-10 days.
You are the only individual authorized to use your user name and password. There are no exceptions!
Prime billing officials and alternate billing officials will have separate user names and passwords. If you do not have an alternate, then you will always need to be available to process your monthly billing statements.
Cardholder: Once card is received, you will need to self register and complete on-line registration.
NOTE: CARE HELP DESK NUMBER ( )
Protect your User ID and Password.
Cardholders self register for user ID and password
AO user ID and password is requested by the DOC
ALL Billing official accounts are deactivated if they remain inactive for six consecutive months in CARE!

7. Cardholder’s Approve Purchases Or Billing Official’s Can Approve On Behalf Of The Cardholder
Cardholders Should Make Every Effort To Approve Their Purchases In AXOL
If The Cardholder Is Unavailable, The Prime Or Alternate Can Approve Purchases On Behalf Of The Cardholder.
Prime Or Alternates Are Not Authorized To Provide The Cardholder With Their Unique Id’s And Passwords To Approve Cardholder Purchases.
Approving Officials should view their CARE accounts to ensure that cardholder’s are accessing CARE to approve transactions throughout
the billing cycle timeframe.
IF THE CARDHOLDER FAILS TO APPROVE THEIR PURCHASES 15 DAYS AFTER THE 19TH OF EACH MONTH, THE SYSTEM WILL AUTOMATICALLY LOCK OUT THE CARDHOLDER AND THE PRIME OR ALTERNATE WILL HAVE TO APPROVE ON BEHALF OF THE CARDHOLDER.

8. MONTHLY BILLING STATEMENT
- - - THE BILLING CYCLE ENDS ON THE 19th OF THE MONTH
- - - YOU MUST ELECTRONICALLY CERTIFY YOUR STATEMENT WITHIN 5 CALENDAR DAYS AFTER THE CYCLE CLOSING.
EVEN A $.00 BALANCE MUST BE CERTIFIED.

9. Access Online (AXOL) AXOL is an electronic interface to provide
various functional capabilities.
View transactions on a daily basis
Approve transactions daily
Website:
CARE web-site: or
NOTE: System allows three attempts to enter user ID and password. If you are locked out please call bank to reset password.

10. $ Rebates $
Billing account cycle ending date will remain the 19th of each month (unless the 19th is on a weekend)
Rebates are based upon how fast the BO processes and pays the monthly billing account statement (bas).
The rebates are posted as a credit to the cardholder’s account at the end of each calendar quarter.
AXOL will allow BO to pay their monthly billing statements over the internet after the 19th of each month, and obtain the highest possible rebates for their accounts.
APPROVING OFFICIALS: You are required to certify cardholder statements within five business days of the end of each billing cycle per DA.

11. Introducing Access® Online
Cardholder and Billing Official Training
Introducing Access® Online: Cardholder, Billing Official and Approving Official Training
Access Online is a web-enabled purchase card program tool that gives you the ability to view cardholder statements, transaction information, and account profile information.
You can easily change your password, authentication question and address. One of the more impressive features is the cardholder statement notification. Once your statement is available in Access Online, you can receive an notification of the statement’s availability. Billing and approving officials can also receive notification of managing account statement availability.
You can also use Access Online to create manual orders, match orders and transactions, and reallocate transactions.

12. New Access Online Concepts
Change your password every 60 days
View statements online
Receive notification of statement availability
Have transactions final-approved by a billing official
Combine reallocation and order and transaction matching
New Access Online Concepts
In Access Online, you need to change your password every 60 days for security reasons.
You can view your statement online.
You can also receive an to let you know your statement is available in Access Online.
Your transactions need to be final-approval by a billing/approving official.
You can reallocate a transaction and match an order to the transaction using the same transaction management function.

13. Logging In https://access.usbank.com Organization Short Name User ID
Password
Logging In
The first time you log in to Access Online, and every 60 days after that, you must change your password. The first time you log in, you must also view and respond to the licensing agreement. Simply click the I Agree button to continue. (The license agreement is not shown in this section.)
Instructions:
Type your organization short name, your user ID, and your password in the corresponding fields. You organization short name is a code that identifies your company in Access Online (e.g., ARMY, USAF, ACME). The fields are not case sensitive.
Click the Login button.
Tip! Remember to use the Forgot your password? link to reset your password after your second failed login attempt to avoid being locked out. Also, if you do not know your organization short name, contact your A/OPC.

14. Viewing Transactions Transaction Management
Account Link to List of Transactions
Viewing Transactions
You can access a list of transactions in two ways:
One—Using the account number link in the Account Activity box (as referred to in the Navigation Basics section).
Two—Using the Transaction Management high-level task.
Instructions:
Select the Transaction Management high-level task on the Left-Column Navigation Bar.
Click the Transaction List link on the screen that displays.
You can view a list of your transactions for the current (open) cycle and the past six closed cycles, as well as available details for each transaction. (The amount of detail information depends on the level of information the merchant passes with the transaction.)
Link to Transaction List
Transaction Management

15. Transaction Management
Transaction list
Disputes
Transaction and order matching
Transaction approval process
Transaction Management
Key tasks in transaction management include:
Viewing the list of transactions
Disputing a transaction
Matching a transaction to an order
Transaction approval process: transaction approval, statement approval, final approval, managing account certification
Reallocating a transaction
Tip! Your organization may perform transaction approval tasks in a different order. The process is customizable and flexible.

16. Transaction List Transaction Management Card Account Summary
Search Criteria
Transaction List
The transaction list has three sections that you can navigate using the + icon (to open a section) and the – icon (to close a section). This feature lets you view only the section you want to.
The three sections are:
Card Account Summary—Includes account number, account name, billing cycle selection and account status. You can select a specific cycle or all cycles.
Search Criteria—Includes search fields that you can use to filter and view-only the transactions you want to see (e.g., only transactions over $1,000).
Transaction List—Includes a list of transactions that meet the cycle selection and search criteria. The next slide shows your transaction list.
Transaction List
Transaction Management

17. Transaction List Transaction Management Transaction List
Links to Transaction Detail
Transaction List
The transaction list displays a list of transactions, including approval status, transaction date, posting date, merchant name, transaction amount, and accounting code.
You can click the date link (in the Trans Date column) to access additional detail.
Instructions:
Click the date link (e.g., 05/20) in the Trans Date column.
A series of tabs displays additional detail. (See next slide.)
Transaction Management

18. Transaction Detail Summary Tab
The elements of the detail screen include:
The account number and cardholder name.
Transaction summary information for the selected transaction.
Additional detail on each tab, including the Summary tab. The Summary tab includes additional transaction detail, merchant information, reference information, extract details, and currency information.
Instructions:
Click the Back to Transaction List link to return to the transaction list.
To dispute the transaction, click the Dispute Transaction link. A list of dispute reasons and instructions displays.
Dispute Information
Dispute Transaction link
Transaction Management

19. Dispute a Transaction Transaction Management Dispute a Transaction
Instructions:
Select the dispute reason radio button.
Review the additional instructions (e.g., Print, Signature)
Click the Select button.
Follow the on-screen instructions for adding comments, signing and forwarding the dispute form to U.S. Bank.
Tip! The more detailed your comments, the better your chances of resolving the dispute quickly.
Transaction Management

20. Statement Approval Transaction Management
Totals are for the account, not the selected cycle.
Statement Approval
You can easily approve your statement. Depending on your organization’s program setup, your organization may or may not require that all your transactions be approved or final-approved before you can approve your statement. Keep in mind that the totals listed are for the account, not the selected cycle.
Instructions:
Select the correct cycle from the Billing Cycle Close Date drop-down list.
Click the Search button.
Make sure you have the correct cycle.
Click the Approve Statement button. A confirmation screen with the approval text unique to your organization displays on which you finalize your approval.
Transaction Management

21. Statement Approval Transaction Management Statement Approval
The text that displays is unique to your organization.
Instructions:
Review the text.
Click the Agree button.
Transaction Management

22. Order Management Creating a manual order
Matching multiple transactions and orders at the same time
Order Management
In order management, your most common tasks will include:
Creating a manual order, using a form that has been customized for your organization.
Matching transactions to orders. You can match orders and transactions using the order management function, using the transaction management function, or the multiple order and transaction matching function. In this lesson, you will learn how to perform this task using the order management function.
Tip! For information on matching orders to a transaction, refer to the Transaction Management lesson.
Order Management

23. Create a Manual Order Order Management
Required fields have a red asterisk.
Create a Manual Order
The first section is Order Information.
Instructions:
Specify all the information for required fields (marked with a red asterisk).
Specify any additional information you have available.
Tip! Depending on your organization’s program setup, you may use a system-generated order number or you may be able to type your own.
Order Management

24. Create a Manual Order Order Management Create a Manual Order
The second section is the Line Items section.
Instructions:
Specify line item information for the order by typing the number of line items, clicking the Add button, and then providing details on the line items in your order.
Order Management

25. Create a Manual Order Order Management Create a Manual Order
The third section is the Allocations section.
Instructions:
Specify allocation information for your order, if needed, by typing the number of allocations to add, clicking the Add button, and then specifying allocation information for your order. You can allocate by percentage or by line item.
Tip! Depending on how your program is set up, you may be able to allocate the order to an AAC.
Order Management

26. Create a Manual Order Order Management Order Management
The last two sections are Comments and Match Tolerance.
Instructions:
Most organizations reserve one or more Comments fields for your program management office. You may, however, be able to add comments to your order. Your organization customized your Comments fields during program setup.
Your A/OPC may have set up match tolerance parameters for your organization’s orders. For detailed information, refer to the WBT lesson and user guide.
When you are done, click the Save and Create Order button.
Tip! Once you create an order, you can select to copy the order to create a new one. The new order form populates with the same information for the original order. You can then edit the information to create and save a new order.
Order Management

27. Matching Multiple Orders and Transactions
You can match orders and transaction in transaction management, in order management, or by using the matching multiple orders and transactions function. In this lesson, you will learn how to use the match multiple orders and transactions function.
Instructions:
Select the Order Management high-level task.
Click the Match Multiple Orders to Transactions link.
Order Management

28. Matching Multiple Orders and Transactions
Instructions:
Select a date range for the order list and click the Search button.
Select a date range for the transaction list and click Search.
On the order list, select the order to match transactions to.
On the transaction list, select each transaction to match to your selected order.
Click the Match to Order button. Depending on how your program is set up, the transaction assumes the allocation of the order and is automatically approved. Once an order is fulfilled, then the order no longer displays on the order list. Once you match a transaction, then the transaction no longer displays on the transaction list.
Match to Order button
Order Management

29. Click Here to Run the Match Multiple Demo
Click Here to Skip the Match Multiple Demo
Match Multiple Demo
Trainer: Click the upper box to run the match multiple demo or the lower box to skip the demo and go to the next presentation lesson. To add your own demo slides, insert a new slide and apply the demo screen slide master. Insert and crop a screen capture. Next, use the rectangle drawing tool to draw a clear rectangle (no fill, no line). Next, select the rectangle and add a hyperlink to the rectangle to the next slide (Insert>Hyperlink). Use a new screen capture for each step you want to illustrate.
To make sure the cursor is visible during the demo, right-click and select the Pointer Options>Arrow option.

30. Match Multiple Demo
Trainer: Click the Order Management high-level task.

31. Match Multiple Demo
Trainer: Click the Match Multiple Orders to Transactions link.

32. Match Multiple Demo
Trainer: Click the left-hand Date Range-Unfulfilled Orders to Match fields.

33. Match Multiple Demo
Trainer: Click the right-hand Date Range-Unfulfilled Orders to Match fields.

34. Match Multiple Demo
Trainer: Click the Search button.

35. Match Multiple Demo
Trainer: Click the left-hand Date Range-Unmatched Transactions fields.

36. Match Multiple Demo
Trainer: Click the right-hand Date Range-Unmatched Transactions fields.

37. Match Multiple Demo
Trainer: Click the Search button.

38. Match Multiple Demo
Trainer: Click the bottom order’s radio button (i.e., 03/07/2007 for McMaster Carr).

39. Match Multiple Demo
Trainer: Click the check box for the 03/11 $85.99 McMaster Carr transaction.

40. Match Multiple Demo
Trainer: Click the Match to Order button.

41. Match Multiple Demo
Trainer: Click the Yes, Match button.

42. Match Multiple Demo
Trainer: Click anywhere on the screen to go to the next presentation lesson.

43. Transaction Final-Approval
Depending on your program setup, cardholders may approve transactions by matching them to manual orders. Other managers (e.g., billing officials, approval managers) can then final-approve transactions. Some organizations require that the final-approver review any related information (e.g., the matched order) before final-approving a transaction.
Instructions:
On the transaction list, select the check box in the Select column for each transaction to approve.
Click the Approve button. The Approval Status changes from Pending to Approved.
Tip! Your organization may let users approve a group of transactions.
Transaction Management

44. Transaction Final-Approval
You can also approve a transaction from the transaction detail Summary tab.
Instructions:
On the transaction list, click the transaction’s date link.
Review the detail on any of the tabs.
On the Summary tab, click the Approve button.
On the transaction list, the Approval Status changes from Pending to Approved.
Tip! Keep in mind that you organization may require you to review related information (e.g., the matched order) before final-approving a transaction. For example, you can simply select the Matched Order tab to review the order data.
Transaction Management

45. Transaction Final-Approval
You can easily select the Approval History tab to view the approval history of a transaction.
Transaction Management

46. Managing Account Certification
If you are authorized, you can easily certify/approve a managing account. You must final-approve all transactions before you can certify/approve a managing account.
Instructions:
Select Managing Account List sub-task in the Transaction Management function.
Search and select the managing account and cycle you want to certify/approve.
Select the account’s check box in the Select column.
Click the Certify button. A confirmation message with text unique to your organization displays that lets you finalize your certification or second-level approval.
Tip! Some organizations use an Approve button instead of a Certify button. Also, depending on your organization’s program setup, your organization may certify/approve managing accounts at a different point in the monthly process (e.g., not tied to the transaction or account statement approval).
Transaction Management

47. Fraud Awareness Briefing
Patrick A. Eller
Special Agent
U.S. Army Criminal Investigation Command (CID)
(270) /4729

48. CID Responsibility
Investigate Felony Level crimes in which the U.S. Army is a party of interest.
General Crimes (Persons and Property)
Drug related Crimes
Economic Crimes

49. Economic Crime Commonly Referred to as white collar crime.
Fraud, Embezzlement, etc.
CID has units dedicated solely to the investigation of economic crimes.

50. What does it cost?
Department of Defense: Billions of dollars annually.
U.S. Government: Over $100 Billion in medical fraud and abuse alone. -U.S. General Accounting Office

51. GPC Fraud Example

52. Applicable Statutes
Article 132, UCMJ: Frauds Against the United States.
Maximum Penalty: Dishonorable Discharge, forfeiture of all pay and allowances, confinement for 5 years.
Per Offense!

53. Applicable Statutes Article 123, UCMJ: Forgery
Maximum Penalty: Maximum Penalty: Dishonorable Discharge, forfeiture of all pay and allowances, confinement for 5 years.

54. Applicable Statutes Article 81, UCMJ: Conspiracy
Requires two or more people to enter into an agreement to commit an offense and an overt act be committed in furtherance of the conspiracy.
Does not require the crime actually be committed.
Maximum Penalty: Same as the offense of the Conspiracy

55. Applicable Statutes Various laws under Title 18 United States Code.
Penalties Vary

56. Reporting Fraud Report it to your local CID office.
(270) /9406
Building 2745 Kentucky Ave
Report it through the DOD OIG Hotline

57. Guidance

58. Purpose of the GPC Program
To provide a method for procurement and non-procurement personnel to purchase supplies which do not exceed the micro-purchase threshold of $3, for supplies/equipment and $2, for services. With DOC written appointment approval, purchases may exceed single micro-purchase thresholds, but by law cannot exceed $25,000.
($2,000 FOR SELECTED DPW CONSTRUCTION CARDHOLDERS ONLY!)
The credit card program has not replaced the normal supply system.
Cardholder’s are still required to check the supply system to determine if the government supply system can meet their requirements.
Cardholder’s are required to contact the Directorate of Logistics (DOL) Customer Service Office, (270) , 6754 or 6777 for supply system information.

59. After Duty Hours Who Can I Contact?
The DOC Credit Card Team normal
operations: hrs. (M – F)
Nights, Weekends, and Holidays –
contact the Staff Duty Officer (SDO)
(270)
The DOC Credit Card Team is dedicated to providing assistance and guidance for units/activities to obtain mission essential supplies and services.
Please contact the SDO, at the above phone number on nights, weekends or holidays. If there is an emergency need, please contact one of the DOC Credit Card Team members, or other DOC personnel.

60. INITIAL TRAINING REQUIREMENTS FOR APPOINTMENT IAW AR 715 2-2(a)– Mar 2006
GPC class (4 hrs)
DAU Online Training (3 hrs)**
Review Joint Ethics Regulations DOD R **
REFRESHER TRAINING
GPC Class Annually
** Links On GPC Website:

61. DOC WEBSITE CREDIT CARD PROGRAM ACCESS https://doc.campbell.army.mil/
To access GPC information, click on our website at
To download GPC Forms, click on intranet located at
FC forms – locate form by number.
GPC Forms are: Cardholder Application – FC 4217, Approving Official and Alternate Official Form – 4260.
GPC Maintenance Form – FC 4261, Termination – FC 4262, GPC Worksheet – FC 4256.

62. GPC Website Cont’d
Check SOP, DA Reg, Reference Manual, CARE Handbook, Class Dates, BPA Office Supplies Memo, Unit Coin Policy, Division Budget Team, SF 182, Ft. Campbell Forms link.

63. GPC Website Cont’d

64. How To Become A Cardholder, Billing Official (BO) Or Alternate Billing Official (ABO)
Attend credit card training
Complete DOD tutorial
3. Complete forms:
i. CARDHOLDER:
(FC 4217) GPC Card Appointment
ii. BILLING OFFICIAL (BO) & ALTERNATE BILLING OFFICIAL (AAO): (FC 4260) BO/ABO Set-Up Form
Form must be signed off by your comptroller
Sign delegation of authority
6. BO/ABO, SSN is required on (DD577) DFAS
signature card
NOTE: APPROVING OFFICIALS SHOULD BE IN THE CHAIN OF COMMAND OF THE CARDHOLDER.
ONLY MILITARY, FEDERAL CIVILIAN EMPLOYEES ARE AUTHORIZED TO BE A CREDIT CARD OFFICIALS (NOT FOR CIVILIAN Contractor's)
All cardholder applications are to be processed through the appropriate Comptroller or Resource Manager (RM).
Note: It take about two weeks to get your card once ordered through DOC.
Listing of Comptrollers and Resource Manager’s:
All Division Units: (Not your S4)
Division Comptroller - Building 873 Bastogne Avenue
, 1031, 5095, 5664 or 3440
Human Resource Business Center (HRBC)
Information Technology Business Center (ITBC)
Public Safety Business Center (PSBC)
Directorate of Public Works (DPW)
Directorate of Logistics (DOL)
5th SFG (A) or
160th SOAR

65. DAU Course Instructions - Prior to Appointment
Request password and user ID from
DAU website:
If you have any questions/problems, please call
the DOC Credit Card Team:
(270) , 7808, 7803, or 7802
***NOTE: DAU Class is required to only be completed
one time.
WEB SITE: Request password and user ID from this site only
Step one: Apply for training from left side of screen, application will have two sides. When signing in: select Continuous Learning Modules and then enter one of the three sign in options; CAC, AKO USER ID, OR SSN AND DOB. When filling out or updating profile, add personal information at top; Home Country; Security Clearance; Origin Airport Code – Nashville, TN.; Pay Plan; Pay Grade; Civilian Job Series; Enlisted MOS., Officer Branch, Intern - no. Second part of application is for Unit. Organization – Fort Campbell; Phone; Street; Fax; Unit Country; address of user and supervisor. Click update profile button.
After updating profile screen, go back to the 1st screen….apply for training and enter SSN and DOB. If information entered correctly 2nd side of application should come up. If correct and no changes needed then enter submit application at bottom. Now: Enter class number CLG 001 – Government Purchase Card Tutorial. If correct, system will tell you “application submitted etc. If information is not correct, you will need to re enter Airport Code each time and fix error. Within 24 hours you should receive three s from DAU: Welcome, user ID and password.
Step two: Once password and login received, login into Defense Acquisition University’s (DAU) virtual campus located at
Step three: Tutorial consist of ten modules plus exam
Step four: See handouts for further guidance
Step five: Attach DAU certificate to GPC paperwork. Bring to BLDG 2174 located at 13 ½ Street.

66. Account Audits BO accounts audited on an annual basis
Compliance with Policy & Procedures
Mandatory Sources of Supply
Split Purchases
Timely Certification
Delegation of Authority Letters
Worksheets and Supporting Documents
IAW DA SOP, accounts are to be reviewed on an annual basis
Best case scenario is no issues found, but realistically we know that we will find issues and problems with most accounts.

67. Account Audits (Continued)
Training
Personal purchases
Rotate Sources
Access logs completed

68. Top 10 Places you cannot use your GPC at:
1. Betting, Casino Gaming Chips and Off Track betting. 2. Timeshare rental. 3. Dating and Escort Services. 4. Financial Institutions. 5. Bail and Bond Payments.

69. Top 10 Places you cannot use your GPC at:
6. Jewelry Stores 7. Court Costs, Alimony and Child Support 8. Fines 9. Pawn Shops 10. Antique Stores

70. Minimum Personnel Required for Unit/Activity GPC Credit Card Program
Prime Billing Official (BO)
Must have one Alternate Billing Official (ABO)
Cardholder (At least two cardholders preferred)
There can only be one Prime BO per account.
Prime BO’s are limited to no more than seven (7)
cardholders per account.
Currently, there is no limit on number of ABO’s
Prime/Alternate Approving Officials can NOT be cardholder’s on the same accounts that they approve.
IAW AR 715 – The Billing Official is recommended to be in the Cardholder’s supervisory chain of command.

71. Billing Officials are Financially Liable
Billing Officials are required to review
their cardholder’s reconciled
documentations.
Please be advised that audits, inspections,
and investigations of cardholder
reconciled credit card files are the
responsibility of the BO. Failure to do so
may result in financial and disciplinary
actions.
NOTE: Please contact the DOC Credit Card Team if you need assistance.
Approving Officials shall review their Cardholder Monthly Transactions and verify that all actions were mission essential.
File Retention: In accordance with the DoD FMR, Vol 1, certified billing statements and supporting documents shall be retained for six years and three months after final payment. Cardholder records can be disposed of three years after final payment in accordance with FAR
MARKS system replaced by Army Records Information Management System (ARIMS)
AO original files are kept six years and three months. CH copies kept three years
- File number #37z
- GPC Filing System

72. Prime Billing Officials - Do NOT Leave Your Unit Without Cardholders
Cardholders must have a prime BO in
order to have active accounts. If you
are leaving your Duty Station as a
prime BO, a new prime must be in
place before you leave or we will be
required to suspend all cardholders.
Normally, Approving Officials are replaced and a request for a new or replacement request is processed to the DOC Credit Card Team.
CARDHOLDER(S) MUST HAVE A PRIME APPROVING OFFICIAL FOR THEIR ACCOUNT TO REMAIN ACTIVE.
Please contact the DOC Credit Card Team if the Approving Official is not going to be replaced, and/or leaves prior to a replacement being delegated the Approving Official authority.

73. Cardholders NO EXCEPTIONS ! ! ! ! ! !
Cardholders are individuals who are given delegation of
authority by DOC to purchase essential mission related
supplies and services with the GPC purchase card.
The cardholder’s name is embossed on
the GPC VISA credit card and no other
individual is authorized to use the credit
card or card number.
NO EXCEPTIONS ! ! ! ! ! !
Cardholder’s are the only individuals authorized to use the GPC VISA Credit Card or card number. (GPC cards cannot be given to anybody else - this is a DOC function only)
Units/Activities need to evaluate how many cardholders are needed to sustain their credit card purchasing ability if a cardholder is unavailable to process a purchase.
Note: According to “DA” Standards as Approving Authority you cannot have more than seven cards holders signed to you .
Cardholders shall maintain physical security of the card to preclude compromise. The card should never be surrendered unless it is going to be canceled.
Recent events involving abuse with the GPC may result in credit checks for individuals who are card holders.

74. Cardholder Worksheet
Worksheet must be completed for each credit card transaction
Pay only for full deliveries
No back ordering beyond 30 days
FORM: FC 4256
NOTE: EVERY credit cardholder transactions requires the cardholder to complete a cardholder worksheet.
All worksheets must be documented with proper justification when making questionable purchases.

75. Maintenance Request – To Increase A Cardholder’s Account?
Cardholders to increase your SPL, NTE
$25,000, process maintenance request
through BO, Comptroller/Budget, then to
DOC, Credit Card Team, 2174, 13 ½ Street
Visit GPC Website for FC 4261, GPC Abstract, and Over 3k
Guide.
NOTE: Complete maintenance request and process through the cardholder’s Comptroller or Resource Manager (RM) prior to submission to the DOC Credit Card Team.

76. Unit Coin Medallions (UCM) Policy 04 Aug. 2006
COINS
Unit Coin Medallions (UCM) Policy 04 Aug. 2006
UCMs are custom minted coins that are presented by an authorized individual as
an on-the-spot recognition for exceptional service or accomplishment.
Units can NOT spend more than $5,000 on UCMs in any one Fiscal Year unless
they have Chief of Staff, FORSCOM, approval. (Remember: You MUST have
DOC and Budget approval if the cost is over $3,000 PRIOR to purchasing)
UCMs can NOT be given to Contractors. UCMs can be given to any Soldiers,
DA Civilian employee, or volunteers.
**Unit is Battalion Level
ALL Purchases over $3,000 MUST have DOC and Budget Approval

77. Training
The GPC shall be used as a method of payment for all commercial training $25,000 and below. (AR-715-XX Dated 21 March 2006)
Training Procedures & Inclusions
Contact Budget Comptroller to verify monies are available and to complete required FC 4261.
Compose a Memorandum for Record that includes:
Justification for the Training requirement
List of attendees that include their name, rank, contact number & unit information.
One SF 182 can be used for all attendees.
All Documents MUST come through DOC prior to Training Over $2,500 (service).

78. Purchase Of Computer Equipment, Hardware And Software
PRIOR to purchase, cardholders are required to obtain an approved CAPR
from DOIM for the following equipment: Any equipment that emits radio
waves, computers, switches, printers, memory sticks / thumb drives, external
hard drives, fax machines, scanners, digital cameras, servers, monitors,
projectors, digital senders, TVs, routers, Networking Devices, KVM Switches,
copiers.
IMA = (DOIM) Laura Haley, Bldg 907, #
DIVISION = (G6) January Webb Bldg 6913, #
Commercial off the shelf (COTS) Computer Software, Desktops, & Notebook
Computers must be bought from ASCP regardless of cost. An ASCP waiver
is required prior to purchasing these items outside of these agreements.
UNDER $3,000: All other IT purchases not listed above should be made
through ASCP. If pricing is unreasonable, Cardholder can purchase through
a vendor of their choosing.
OVER $3,000 (up to $25,000): All other IT purchases not listed above,
Cardholders should request pricing and compete items with all ASCP
sources; if requirement is Not available or pricing is not reasonable,
Cardholder must compete with at least three GSA vendors.
ASCP Website:
NOTE: Consolidated Buy Periods are Feb/March and Aug/Sept.
CAPR = Reference CAM Reg Feb ASCP = Reference Memo from SAIS-GKP Dated 12 June 2007
COTS – Commercial Off The Shelf
A CAPR shall be completed by the unit/activity AND approved by DOIM,
907 Bastogne Ave. (270)
G6 – Authorizes CAPR’S for Division
DOIM – Authorizes CAPR’S for Garrison.
All others shall have approval from their higher HQ’s to purchase computers.
NOTE: All computer equipment shall be placed on property book.
When purchasing hardware, software, etc. the cardholder is required to annotate on the cardholder worksheet, or on the CAPR, the model number and serial number of the computer equipment the hardware or software is being installed. The CAPR shall be attached to the cardholder worksheet as supportive documentation.
Attach Capabilities Request (CAPR) to GPC worksheet
FC FORM 3027

79. Copiers
Need a field copier? Field copiers can be purchased with DOIM approval.
Ft. Campbell has a contract for office copiers. Contact Laura Haley (270)
NOTE: Approval from DOIM must be done prior to purchase, types and sizes of copiers are regulated by DOIM.
NOTE: POC - Jerry Hazlett

80. Radios & Walkie Talkies
Cardholders Are Required To Call DOIM
Prior to purchasing radios or walkie
talkies:
JESSIE THARPE
6905 ASHAU VALLEY ROAD
FORT CAMPBELL, KY
PHONE: (270)
Please contact the DOC Credit Card Team if you need additional
information.

81. DO’s

82. Cardholder will screen three (3) mandatory sources in order of
priority
There are three sources to screen PRIOR to purchasing from a commercial source.
NOTE: Don’t forget!!! For each purchase, credit card holder is required to fill out a GPC worksheet FC form 4256 and C.A.R.E. transaction log. Both will be reviewed in the reviewing process.

83. 1. Activity/Installation Inventories
Check the supply system, Bldg 5210, Room # 7
Point of Contact:
Shirley Huntley (270)
The GPC does not replace the government supply system.
Unit/Activities are still required to check the supply system .

84. Supply Purchases
Items with National Stock Numbers (NSN) must be purchased from mandatory source (DOL Supply) unless requirements cannot be met
Example NSN items: Flags, Guidons and Streamers
Request items on DD form
NO NSN purchases authorized unless waiver approval from DOL.
Attach waiver to GPC worksheet

85. 2. Ability One
The Javits-Wagner-O’Day (JWOD) program was established by Congress in 1971 to increase employment and training opportunities for people who are blind or have other severe disabilities.
FACTS:
Over 17 Million Americans Have Severe Disabilities
Unemployment Near 70% for This Population
The JWOD Program mandates that all Federal agencies are required to buy commodities and services furnished by not-for-profit agencies employing individuals trained under JWOD.
JWOD IS LAW. All Office Supplies must be purchased from Eagle Mart or DOD EMALL. For items that may fall in the category of non office supplies please log on to Using search menu enter item you are looking for, if item comes up you are required to purchase item at Eagle Mart or DOD EMALL.
There are no exceptions for non office supply JWOD items even if supplies/services are available at a local source for less. Examples are: Trash cans, light bulbs and buffers
There are several ways to obtain JWOD Program supplies.

86. Eagle Mart An On-Post Office Supplies & JWOD/Ability One Items
8th and Desert Storm
PHONE: (931)
FAX: (931)
0800 – 1600 hours
Ability One
Free Delivery for purchases over $200
WEBSITE:
Eagle Mart is your first stop for JWOD items. Please check website for JWOD items,
Advantages of Eagle Mart:
JWOD sanctioned operation
Stocks JWOD products
Free Delivery

87. 3. Mandatory Sources
DA Mandatory Blanket Purchase Agreements (BPA) for Office Supplies/Toner
15 for general office supplies and 4 that specialize in toner/inkjet products
All orders must be placed through the DoD EMALL. DoD EMALL Contact: or
NOTE: See more BPA information in your file dated 13 SEP 04. JWOD Program products are mandatory to all federal entities, the government contracted with sources to supplies these items along with their normal supplies.
When ordering from one of BPAs and the cardholder attempts to purchase an item that is a JWOD product, the source is to convert the item over to the JWOD product.
Office products include, but are not limited to items such as: pens, pencils, markers, paper, binders, tape, envelopes, tapes, diskettes, anti-glare screens, ergonomic products, cleaning equipment and supplies, CD ROMS and related ADP supplies, remanufactured toner cartridges.
Other products such as furniture are not mandatory for purchase under the BPA’s.

88. Micro-purchase laws and regulations governing the GPC visa credit card
Rotate, Rotate, Rotate
Micro-purchase laws and
regulations governing the
GPC visa credit card
program requires that
cardholders rotate merchants.
Eagle Mart and BPA's do not have to be rotated.
Please contact the DOC Credit Card Team if you are experiencing problems with rotating merchants.

89. Property Accountability
All personnel who are entrusted with acquisition of GOV property are responsible for its’ proper custody, safekeeping and accountability IAW DA SOP page 57
AFTER purchase, cardholder is required to attach hand receipt (HR) or property book record documentation to GPC worksheet. All non-expendable property for GPC purposes, is accountable.
Items not accepted by PBO – items must be on HR 3161 or The HR must be attached to the GPC worksheet, FC Form 4256
4) Cardholders! To ensure separation of duties, Property Book Officers will Not be appointed as GPC cardholders or Billing Officials IAW DA SOP. It is highly recommended that Hand Receipt Holders not be appointed as GPC cardholders or BO, but waivers from DOC may be obtained for certain situations.
Approving Officials are responsible to review cardholder accounts to ensure that property is hand receipted.
AR 735-5, Policies and Procedures for Property Accountability
NOTE: REVIEW PROCESS - WILL NEED TO SEE COPIES OF YOUR HAND-RECEIPT. If your purchase is over $ and accountable, the normal rule of thumb requires the item to be put on the property book! (Other items may fall under the $ category that are accountable and need to be placed on your property book).

90. Printing/Copying Services (No off-post printing authorized)
DAPS is MANDATORY SOURCE FOR ALL PRINTING
The Federal Acquisition Regulation (FAR) Subpart 8.8 states that printing must be done by or through the Government Printing Office (GPO) (44 U.S.C. 501). FAR prohibits directly contracting commercial sources.
Change of Command programs are a proper expenditure of mission dollars. Photos fine. Color and other expense items are not.
Cardholders who go directly to commercial sources without DAPS authority will be held pecuniary liable for the cost of unauthorized printing.
**NO printing authorized at Kinko’s, ABC printing, or any other printing merchants.**
STOP!!
THREE STEP PROCESS:
First: Fill out DD 844 and process through Records Management Division, Bldg. 91 DOIM located at Post Office Building. for RMD is:
Second: Take signed DD 844 form to DOIM, IPC Officer (Kristie Holt)
Third: Take all paperwork to DAPS.
Lamination, Enlargements or Pictures are NOT MANDATORY to DAPS.
Only exceptions to the above printing/copying mandate, is if the cardholder is deployed to a site without a GPO facility and must have printed/copied materials immediately to sustain the integrity of the mission.

91. Verify ALL Purchases = Tax Exempt
All purchases with the GPC Visa Credit Card are tax exempt.
Card is embossed with tax free and cardholder name.
Tax charges may not be disputed to bank.
Tax is non-disputable.
NOTE: The Tennessee Tax Identification Number (TIN) is , and the Kentucky Tax Identification (TIN) is FG

92. Take Manufacturer Rebates
Manufacturer Rebates are the
property of the U.S.
Government.
Rebate checks shall be made out to
the U.S.. Treasury and not individuals.
If property is offered in lieu of a
Rebate check, the property belongs
to the U.S. Government.
Cardholders are not authorized to use rebates for personal use.
Rebate checks shall be submitted to the cardholder’s Comptroller or Resource Manager (RM)

93. ENSURE that Government Receives Credits or Cash For Returned Items, etc.
All credits shall be credited back to the cardholder’s credit card account. Each transaction shall be a complete document trail to the credit card account. No in-store credits to purchase items at a later date, no cash, etc.
Cardholders are not authorized to accept credit for their personal use.
Note - no gift cards allowed
Please contact the DOC Credit Card Team if you are experiencing problems with merchants who will not issue a credit to your account and insist on in-store credit.

94. Proof of Purchase
All purchases (whether over the counter, by fax, or the telephone) requires proof of purchase.
If lost or not received you can contact the Merchant to obtain a copy or process a dispute, that you recognize the charge, but need a sales draft.
If your still unable to obtain a sales receipt, contact the DOC Credit Card Team for a letter to the merchant.
Cardholder’s are required to obtain an itemized receipt or packing slip as proof of purchase. If the itemized receipt or packing slip does not provide clearly what was purchased, it is the cardholder’s responsibility to clearly define those items/services.
Example: Receipt indicates # $4.00 = $20.00
The cardholder should indicate on the worksheet, or transaction log in CARE, what is a #2104?
Approving Officials are required to question cardholder’s on purchases that are not clearly defined.

95. Construction Only DPW Authorized to Use or Approve
Construction (build), alteration, or any changes to real property, repair of buildings
(painting, carpeting, repair of stairway, concrete work etc).
** ONLY DPW cardholders are authorized to “hire” for installation of carpeting, flooring, plumbing, etc.
Contact DPW Work Order Section ( ) for any construction work.
“Construction” means construction, alteration, or repair (including dredging, excavating,
and painting) of buildings, structures, or other real property. For purposes of this
definition, the terms “buildings, structures, or other real property” include, but are not
limited to, improvements of all types, such as bridges, dams, plants, highways, parkways,
streets, subways, tunnels, sewers, mains, power lines, cemeteries, pumping stations,
railways, airport facilities, terminals, docks, piers, wharves, ways, lighthouses, buoys,
jetties, breakwaters, levees, canals, and channels. Construction does not include the
manufacture, production, furnishing, construction, alteration, repair, processing, or
assembling of vessels, aircraft, or other kinds of personal property.

96. Don’ts

97. Unauthorized Credit Card Purchases
NO Split Purchases
NO Purchases Over Dollar Limits
NO Cash Advances
NO IT purchases without CAPR Form
*NO THIRD PARTY (Pay Pal, Ebay, I-bill) *Without written DOC Approval
NO Rental Or Lease Of Land Or Buildings For Term Longer Than One (1) Month Is Prohibited
NO Telecommunication SERVICES/EQUIPMENT (I.E., Can Not Change DSN To A Commercial Company.)
NO Personal Charges
The GPC is for mission essential supplies and services.
Prohibited GPC - Payments of salaries & wages, travel advances or any other advance payment of travel claims.

98. Partial Listing Of Unauthorized Purchases
NO airline, bus or other related travel tickets
NO coffee, juice, bottled water Services or other food items.
NO yard maintenance or janitorial services
NO meals and lodging. For emergencies contact your comptroller during duty hours. After duty hours contact your comptroller through the SDO (270)
NO Christmas or other holiday decorations
NO GIFTS or GIFT CARDS
NO agreements to test supplies or services
NO on ANYTHING Non-Mission
Still not sure? Contact DOC GPC Team (270) , 7808, 7803, 7802 or 7801
The above is only a partial listing of unauthorized purchases. (SEE Appendix D for additional prohibited purchases as outlined in DA SOP).
These merchants have identified themselves with VISA as specializing in certain products or services that are not authorized for official purchases with the GPC. These merchant codes will be rejected as fraud and the card holders account will be frozen.
5932 – Antique Shops
5933 – Pawn Shops
5944 – Jewelry Stores
5960 – Direct marketing insurance
6010 Financial Institutions Manual Cash Advance
DA SOP states in section C-32. Bottled water services: “Cardholders shall not purchase bottled water services with their GPC. Limited exception: This purchase is authorized if an agency has a report, from an outside water-testing agency, determining that drinking water is not available on the premises or that the drinking water currently provided or available on the premises is harmful if consumed.”
The Fort Campbell local policy…if building has no potable water or fountains, user will contact DPW for a work order.

99. Purchases Shall Not Be Split….
…..TO STAY BELOW THE MICRO-PURCHASE
THRESHOLD OF $3, FOR SUPPLIES AND
$2, FOR SERVICES, AND $2,000 FOR
CONSTRUCTION.
PURCHASES MADE FROM DIFFERENT VENDORS
PURCHASES MADE ON DIFFERENT DAYS
PURCHASES MADE BY DIFFERENT CARDHOLDERS
NOTE: ONLY SELECTED DPW CARDHOLDERS ARE
AUTHORIZED TO PROCESS CONSTRUCTION WORK.
Excerpts from Office of the Assistant Secretary of Research, Development and Acquisition Memorandum, dated 03 October 1997
“Splitting generally involves the willful reduction of a requirement which could be purchased from the same merchant in an effort to keep the total price of the purchase below the cardholder’s single purchase threshold.
To determine if a requirement was a split, one must determine what the “requirement” was at the time of the purchase.
Typically, the known needs of a unit/activity by the cardholder at the time of the purchase constitutes the requirement. If a cardholder typically purchases items when (s)he becomes aware of a need, the requirement is considered the instant quantity (need). If, on the other hand, the cardholder typically waits to purchase, the requirement becomes the total needs received up to the point of ordering, regardless of what is being ordered and by whom.
Splitting and other cardholder abuses threaten to undermine the benefits the Army is obtaining with the use of the card.”

100. Purchasing Process Steps
Step 1: Identify the purchase (s) needed.
Step 2: Determine if purchase amount is within your approved limits. If no, stop and contact your billing official.
Step 3: Screen mandatory sources (Supply/Eagle Mart/Mandatory BPA’s)
Step 4: Do you have all the necessary approvals FOR THE PURCHASE, I.E., CAPR for computers.
Step 5: Contact a Visa-accepting supplier.
Step 6: Place your order. If your order is over the phone, be sure and write down description of item (s), quantity, unit price and total price to include shipping if applicable.
Step 7: For phone orders, write down the name of the person with whom you have placed your order.
Step 8: Request estimated delivery time. (Note: Purchases that are to be delivered within 30 days of placing the order.)
Step 9: Provide the merchant with all pertinent information, I.E., Your name, phone number, shipping address, etc.
Step 10: Give the merchant your credit card number, expiration date and tax exemption status.
Step 11: Always request a receipt.
Steps to assist cardholders.

101. Purchasing Process Steps…..Continued
Step 12: Complete cardholder worksheet and care transaction log. Ensure the
following is attached to the worksheet: 1) Merchant receipt (clearly list item (s)/service
Purchased) 2) CAPR, property accountability and other documentation to support
purchase.
Step 13: Cardholders approve transactions in Access as charges appear
Step 14: Submit all supportive documentation to your BO at the end of the billing
cycle.
Step 15: Billing official reviews each cardholder’s charge in Access for approval and
supportive documentation to ensure the cardholder has processed purchases
appropriately.
Step 16: Billing official attaches all cardholder worksheets, receipts, etc. to the Access.
Payment processed form.
Step 17: Billing official approves payment in Access AFTER THE 19th of each month.
Cardholders are required to provide their Approving Officials with all receipts and documentation to support all purchases.

102. What Do I Do When I Need Help ?????
IF YOU HAVE ANY QUESTIONS OR PROBLEMS, PLEASE CONTACT:
DOC, CREDIT CARD TEAM
BLDG 2174, 13 1/2 STREET
FORT CAMPBELL, KY
(270) , 7808, 7803, or 7802
Please remember that the DOC Credit Card Team is here to assist you with any questions or concerns.

103. Take a Break!!!! Ethics Training – 1 hour
Please contact the SJA, Ethics Counselor if you have any ethical questions.

104. Environmental Bob Fletcher 270-798-9595
Environmental – Hazmat – 10 mins

105. HAZARDOUS MATERIALS (HAZMAT)
DO NOT buy Hazmat, Package POL related products or non vehicle related batteries on Credit Card!!
Pollution Prevention Operations Center (PPOC)
Centrally procures and stocks various HAZMAT
Issued directly to units and other garrison activities
Hazmat lockers in motor pools & hangars
Return all Empty containers to Return Motor Pools & Hangars
The PPOC handles:
Vehicle and weapons system maintenance HAZMATs
Specialty colored paints
Spill kits and kit replacement items (socks, pads, absorbent, etc.)
Batteries (except vehicle and aviation lead-acid)
Environmental Quality Officer is generally the unit/activity POC. EQO is required for units/activities. EQO training is provided six times per year. Contact to register or for more details
Environmental Division Web Page:
PPOC items are charged to the unit, but not on the credit card.

106. HAZMAT Continued The PPOC procures/stores:
Field Sanitation Team hazmat
Calcium Hypochlorite/ ACU pesticide treatment kits
Water Purification Unit Chemicals
Eagle Mart ( ) handles all janitorial supplies
Consult with PPOC to ensure environmentally friendly products.
Troop Self Help(TSH , BLDG 863) handles:
Building maintenance products,(9 stock paint colors)
Building related pesticides
Fluorescent Light bulbs (return used bulbs to TSH)
Units are prohibited from procuring dumpsters for field training exercises. (Use Convenience center, Stillwell & Airborne St)
Field Sanitation Team chemicals includes Calcium Hypochlorite, individual uniform pest treatment
Eagle Mart will accept used/empty printer/toner cartridges for reuse. The cartridges should
Troop Self Help: Building
Battery Warehouse: Building or
Paint: 9 stock colors for building, paid by installation funds.
1 gallon of paint covers approximately 250 square feet of surface area.
Paint that is not used should be returned to Troop Self Help
Fluorescent tubes/bulbs are provided by TSH. Return empty bulbs to TSH in the original container, they will be recycled
TSH provided insecticides:
ROACH POWDER, KILLING
WASP-FREEZE, AEROSOL
INSECTICIDE, FLYING, AEROSOL,
INSECTICIDE, CRAWLING, AEROSOL
INSECTICIDE, CRAWLING AND FLYING, AEROSOL
Service orders for building pest infestation should be submitted to DPW work order section:
Military Commo batteries should be turned in at unit Commo.
Alkaline batteries may be discarded in trash. All other batteries must be turned in at PPOC.

107. HAZMAT Continued Fire Extinguishers
Building: Fire Dept. ( )
Vehicle/Equipment/Refueling Opns (FARP)/Ammo Hauling
PPOC /
Batteries requested thru PPOC ( / )
Commo / Cordless Equipment/ Alkaline/Cell Phone/Cordless Phone
Pollution Prevention Operation Center POC’s
Debra White, Hazmat Program Manager:
Al Caldwell, PPOC Manager:
Al Bechard, PPOC Support:
Simeon Treadway, Battery Program Manger: or
Bob Fletcher, Environmental Education (EQO):
Field Sanitation Team chemicals includes Calcium Hypochlorite, individual uniform pest treatment
Eagle Mart will accept used/empty printer/toner cartridges for reuse. The cartridges should
Troop Self Help: Building
Battery Warehouse: Building or
Paint: 9 stock colors for building, paid by installation funds.
1 gallon of paint covers approximately 250 square feet of surface area.
Paint that is not used should be returned to Troop Self Help
Fluorescent tubes/bulbs are provided by TSH. Return empty bulbs to TSH in the original container, they will be recycled
TSH provided insecticides:
ROACH POWDER, KILLING
WASP-FREEZE, AEROSOL
INSECTICIDE, FLYING, AEROSOL,
INSECTICIDE, CRAWLING, AEROSOL
INSECTICIDE, CRAWLING AND FLYING, AEROSOL
Service orders for building pest infestation should be submitted to DPW work order section:
Military Commo batteries should be turned in at unit Commo.
Alkaline batteries may be discarded in trash. All other batteries must be turned in at PPOC.

108. Scenario 1 A Cardholder has been asked to purchase office supplies from Office Depot since the items from JWOD are not as nice. Can the cardholder make the purchase even though Office Depot is not a DoD Emall source?

109. Scenario 2 There is a total known requirement of $4,500
Scenario 2 There is a total known requirement of $4, for new compressors and hoses for your unit. Can the cardholder make the purchase by placing two orders? If not, what other options are available?

110. Scenario 3 If an item has a National Stock Number (NSN), what must be done prior to making a local purchase?

111. Scenario 4 A cardholder enters into an Unauthorized Commitment of funds. Who all is involved to have this ratification completed?

112. Scenario 5 Who can you call 24/7/365 if you have a question?