1. Method: systematically gather citations by KU faculty and approach those faculty for permission to deposit on their behalf articles published in journals which permit such archiving in institutional repositories like KU ScholarWorks http://kuscholarworks.ku.edu RoMEO Green Project at the University of Kansas: An experiment to encourage interest, participation and momentum among faculty and jumpstart populating the KU ScholarWorks Repository Assess project impact Add content to KU ScholarWorks Create interest and demand for KU ScholarWorks Explore services to support faculty With the creation, dissemination, and application of new knowledge central to their mission, institutions of higher education must work to create systems that will provide affordable access to all relevant published scholarship across all disciplines for researchers, teachers, and the broader public. Scholarly journal articles should be treated as public goods. Since they represent both the findings of scholars and the building blocks for future discoveries, their widespread dissemination benefits society. The growth of knowledge will progress more rapidly as more scholars have access to those building blocks. David Shulenburger Provost, University of Kansas Used RoMEO self archiving by publisher titles list http://romeo.eprints.org/ from Project RoMEO http://www.lboro.ac.uk/departments/ls/disresearch/romeo/ Used Green, Yellow and Blue publishers http://www.sherpa.ac.uk/romeo.php from Sherpa Project http://www.sherpa.ac.uk/ Thus, RoMEO Green. Also drew on work done at University of Glasgow http://www.ariadne.ac.uk/issue39/mackie/ Why RoMEO Green? Database constructed Sherpa “green” publisher info downloaded RoMEO "green" titles download and linked to publishers Prepared title lists for searching in Web of Science Searched in Web of Science by author affiliation Search results exported to delimited file Faculty contact information gathered Assigned priority number to publishers –Most open publisher policies first –Most restrictive policies last Contacting faculty via email Deposit first articles in KU ScholarWorks Steps taken: RoMEO Green Priorities Next steps: Finishing the search for citations in Priority 3-6 publishers Send email to faculty with citations in those publishers, requesting copies of articles Upload articles to KU ScholarWorks Ongoing assessment of processes, faculty needs and interests Project Goals Progress to Date Unexpected developments: Faculty reaction to our first emails: Three faculty wanted the Project to include their other work One gave permission “to post this and any other or future work of mine on KU ScholarWorks” One supplied a CV One supplied a website with other citations listed Methodology and processes determined Database built with KU faculty references, 7700 journal titles added from 65 publishers. 2400 citations to KU faculty gathered to date Contacted 19 faculty who had published in journals with the least restrictive journals-- representing 11 disciplines 17 articles deposited in KU ScholarWorks to date 1No restrictions (1 publisher) 2Allow or require publisher PDF (10) 3Allow posting of final reviewed version (33) 4Posting requires written permission of publisher (14) 5Posting allowed if copyright not transferred to publisher (1) 6SHERPA Yellow: all preprint only (6)

2. Copyright Statement Copyright, Holly Mercer and Ada Emmett, 2004. This work is the intellectual property of the authors. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the authors. To disseminate otherwise or to republish requires written permission from the authors.