1. Revised: 6/29/2006 1 Michigan-Technology in Advising (M-TA) Project Update Karen Kuffner Lynn Lyke-Whiting June 28, 2006 MAIS University of Michigan Administrative Information Services

2. Revised: 6/29/2006 2 The Vision … Presidents Commission on the Undergraduate Experience spawned ideas –Common undergrad advising experience –Improve the quality of advising and information coordination for students –Support robust interactions between students and advisors –Make authoritative degree audit report available to students and advisors –Easy access to advisor/advisee assignments

3. Revised: 6/29/2006 3 Early Steps … School & College Stakeholders established working relationship with the Registrar’s Office and MAIS RO worked with Schools & Colleges to encode degree audit rules M-TA Stakeholders, RO, & MAIS jointly prioritized modifications and guided implementation decisions

4. Revised: 6/29/2006 4 Advising Enhancements Academic Advising –Internal Transfer Credit Articulation Rules –Quick What-If Analysis Reports –Audit trails –Anatomy of a Degree Audit Report Improvements to the Degree Audit Report –Improved use of space and enhanced readability –Text standardization –Simplified print option in Teaching Support and on operational pages

5. Revised: 6/29/2006 5 Advising Enhancements New functionality on Teaching Support –Degree Audit Report –View My Advisees (optional by S/C) –Detailed data about student: Class schedule Grades Address Phone Enrollment Appointment

6. Revised: 6/29/2006 6 Advising Enhancements New functionality on Student Business –Degree Audit Report Permits students to track their own progress- toward-degree on demand –View My Advisors (optional by S/C) Access to advisor assignments

7. Revised: 6/29/2006 7 Data Warehouse Adding Student Advisor table to SA03 –Targeted release mid-August 2006 (coordinating with the Business Objects upgrade) Stakeholders will be invited to participate in user testing Able to report on Advisor/Advisee assignments

8. Revised: 6/29/2006 8 What’s Next Reporting –Prioritize reporting needs –Explore use of Analysis Tables –Target scope for Fall V9 –Significant enhancements in Advising –Integration of degree audit with enrollment –Restructuring Analysis Tables Target effort having most long-term value

9. Revised: 6/29/2006 9 Teaching Support Key Points View Advisee Information has new functionality today! Academic Advisor assignments is optional for School/Colleges to utilize Academic Advisors (faculty and staff) can view specific Student Business pages SR TS ADVISING REPORT USER On-line help is available on each specific page.

10. Revised: 6/29/2006 10 Teaching Support (continued) Key Points Enter student emplid or select student from advisee list (based on effective date) Student’s program and plan (if advisor assignment is made at the plan level) is displayed Service Indicators (positive and negative), FERPA indicator, and Academic Information is displayed Advisors can view specific Student Business pages Advisors may email students directly from page

11. Revised: 6/29/2006 11 Student Business Key Points View Advisor and View Degree Progress Reports are new functionality today! On-line help is available on each specific page.

12. Revised: 6/29/2006 12 Student Business (continued) View Advisor Academic Advisor assignments are displayed according to the effective date entered The student’s program and plan (if advisor assignment is made at the plan level) is displayed Students may email their advisor directly from this page

13. Revised: 6/29/2006 13 Student Business (continued) Degree Audit Report Students are able to generate their own Degree Audit Report on-demand May elect to display all degree requirements, only those requirements that have been met, or those that have not yet been met Report is displayed on-line; may be printed via the Browser File/Print option

14. Revised: 6/29/2006 14 Reminders Degree Audit Reports available to students Critical to keep M-Pathways data up-to-date and accurate - Degree Audit Rules - Academic Structure - Curriculum - Student Exceptions Troubleshooting - Content related directed to S/C/D - System related directed to MAIS Help Desk

15. Revised: 6/29/2006 15 Resources Questions? mtaquestions@umich.edumtaquestions@umich.edu More Info: http://www.umich.edu/~regoff/degreeaudit.htmlhttp://www.umich.edu/~regoff/degreeaudit.html MAIS LINC resources: https://maislinc.umich.eduhttps://maislinc.umich.edu Degree Progress Reports revised! AAE 101 – Introduction to Degree Progress Reports (includes Degree Audit Report and Quick What-If Analysis Report) Student Advisor SRS 121 - View Student Advisor Assignments (SR STUDENT ADVISOR VIEWER) SRE 122 - Assign Student Advisors (SR STUDENT ADVISOR USER) SRE 123 - Upload Student Advisor Assignments (SR STUDENT ADVISOR UPLOAD USER)