1. IT Tools
OEET Online Expert Evaluation Tool

2. Introduction OEET (Assessment Tool) will be used
To evaluate the accreditation requests
To evaluate the quality of the applications
To evaluate interim and final reports

3. Project Assessment Lifecycle
OEET
Project Assessment Lifecycle

4. Project Assessment Lifecycle
EPlusLink
After Nina has positively checked the Eligibility criteria, the data will be sent to OEET where Bert the expert will assess the project:
OEET

5. Project Assessment Lifecycle
It's Bert's first time to use OEET.
After Nina creates his account, an is generated and sent to Bert's address.
Bert must
Create his ECAS account
Validate his OEET account
Log in to OEET assessment
Submit the evaluation

6. OEET
Account Validation

7. Account Validation
Nina creates Bert's account in OEET. OEET sends an to Bert informing him how to login via ECAS and Validate the OEET account.
OEET
OEET

8. Account Validation
Bert follows the link in the received from EACEA Helpdesk
Logs into ECAS
Bert validates his OEET account
OEET

9. Account Validation
Already have an ECAS, follow link to validate account
Validate your OEET account

10. Account Validation
Validate the association of ECAS credentials with OEET user profile

11. OEET
Assessment by Expert

12. Assessment by Expert Tips for the Expert…
Write commentary OFFLINE using a word processor package
SAVE data frequently, particularly if the expert is writing commentary directly into a text box
Submit assessments as each one is finished

13. Assessment by Expert OEET Expert Assessment

14. Assessment by Expert
This is an overview of all the Rounds per agency / programme which the expert has access to
Click on the Assessment List button to open the list of projects for that Round / Agency / Programme

15. Assessment by Expert
This is a list of all projects assigned to the expert
Click on the Assess button
This opens the assessment on the General section

16. Assessment by Expert: start screen

17. Assessment by Expert: start screen
General: Overview of project details and evaluation. Final decision and comments entered on this screen
Application & Annexes: can be downloaded
Award criteria: comments & score for each
Overall comments to Applicant
General comments to NA
Budget comments to NA
Typology questions: mainly to gather statistical data
Assessment validation
Project list

18. Assessment by Expert Save regularly!
Click in the menu to go to another menu item
Click on Next/Previous to go to another menu item
Clicking on the Project List return to the list of projects assigned to the expert
Do not use  and  in browser!

19. APPLICATION AND ANNEXES
PDF version of the project application and all documents submitted with the application form
All can be downloaded

20. AWARD CRITERIA contains the award criteria to be evaluated
Each criterion has to be given a score and a supporting comment

21. Assessment by Expert Overall comments to Applicant
Summary of comments per criterion
the only comments which will be sent out => have to be complete!
Clear, final, “ready to send”
General comments to NA
“off the record” clarifications for the NA
Budget comments to NA
Comments on budget reduction to the National Agency

22. TYPOLOGY QUESTIONS

23. Assessment by Expert
Before validation, the Expert Decision drop down menu should be completed and the final score checked. (no need to give comments)

24. ASSESSMENT VALIDATION
= submit assessment when all scores & mandatory comments have been recorded & saved
On clicking on submit, the experts declares to a non-conflict of interest…
"I hereby declare to the best of my knowledge that I have no conflict of interest (including family, emotional life, political affinity, economic interest or any other shared interest) with the organisation(s) or any of the persons having submitted this grant application. Furthermore, I confirm that I will not communicate to any third party any information that may be disclosed to me in the context of my work as expert."

25. ASSESSMENT VALIDATION

26. Assessment by Expert
After clicking on Submit, the submission date and the decision are added on the project list
After submission, an assessment becomes read-only and cannot be modified (but you can contact the NA & ask to make a new assessment)

27. Assess another project
All information under all tabs can be viewed but no changes can be done
Click here to return to project list

28. OEET
Monitoring (by the NA)

29. Monitoring Monitoring dashboard Assessment Files Expert 1
Assessment data block
Expert 2
Assessment data block
Consolidation
Assessment data block

30. OEET
Consolidation

31. Consolidation
“Lead expert” receives from NA with contact details of the other expert
Projects that are assigned to the expert for consolidation bear the code 'CONS‘
Lead expert contacts other expert & sends comments by
Clicks on an Assess button to begin the consolidation

32. Consolidation
Consolidation screen

33. Consolidation
The lead expert can review the previous assessments and edit the consolidated assessment
The lead experts sends PDF with consolidated assessment to other expert
Other expert prints, signs, scans & s back consolidated assessment
Lead expert prints, signs too, scans & s consolidated assessment to NA

34. More information?
for “OEET Connection Guide” (incl. info on ECAS) and “OEET expert user manual”
ERROR?  try again!
Repeated ERROR(s)?  make screenshot of error message & send it to NA by