1. Grant Round 2 2015 Applying for a seed grant Institute for Teaching and Learning March 2015 Dr Alison Kuiper 1

2. Plan for today’s workshop ›Introductions -Alison Kuiper, Rebekah Moles, Carl Schneider and you -Are you planning to apply or thinking about it? ›Thinking about applying -Focus on seed grants -2015 priorities and your idea if you have one ›Preparing your application for submission -Process -Requirements and support 2

3. Aim of OLT grants program ›To provide funding for academics and professional staff ›to investigate, discover, develop and implement innovations in learning and teaching ›Grants facilitate scholarship and research into learning and teaching, and promote systemic change in the sector ›They play an important role in providing esteem for learning and teaching scholarship and practice 3

4. 2015 Seed grants ›Funding $40,000 per grant ›Closes internally 5pm Thursday 4 June 2015 ›Closes with the OLT 5pm Monday 22 June 2015 ›Seed projects can be: -pilot projects which test and evaluate an original idea including those that plan to build into full proposals -single-institution, small scale projects -pilot projects -projects to build the capacity of early career academics, including projects which are led by early career academics 4 Round 2

5. Does your project fit an OLT priority area? ›Academic standards ›Assessing equivalence of qualifications and learning outcomes ›Assessment and promotion of student learning (on selected topics) ›Curriculum design (on selected topics) ›Employability skills ›Improving institutional pathways across higher education ›Improving access to and outcomes in higher education for Aboriginal and Torres Strait Islander people ›The contemporary PhD ›Handout 5 2015 priority areas

6. What makes a good application? ›Demonstrates a passion for improving learning and teaching ›Is well grounded in literature ›Displays innovative strategies and approaches ›Shows a willingness to engage with emerging technologies ›Matches aims and activities to deliverables and outcomes ›Has well thought out dissemination strategies ›Shows good cross-institutional collaboration and engagement with industry ›Considers the work of past OLT projects ›Considers the scope of the project beyond the home institution 6 The OLT suggests a good application

7. In 2015 ›Increased emphasis on dissemination, implementation and transferability ›Project impact and previously completed OLT work added to the criteria ›A project impact plan needs to be developed › All criteria to be addressed under separate headings in the application 7

8. Making an application ›Follow the steps on the ITL website › http://www.itl.usyd.edu.au/awards/oltprojects.htmhttp://www.itl.usyd.edu.au/awards/oltprojects.htm ›Download and get very familiar with the OLT document and resources ›http://olt.gov.au/grants-and-projects/programs-and-applicationshttp://olt.gov.au/grants-and-projects/programs-and-applications ›Establish a team ›Find partners (not required for seed grants but see p3) ›Contact HoS for advice support and letter ›Seek feedback ›Use the checklist on the website ›Submit application in plenty of time with all required docs 8

9. Academic resources ›Make use of both ›http://olt.gov.au/grants-and-projects/programs-and- applicationshttp://olt.gov.au/grants-and-projects/programs-and- applications ›Seek feedback from ›mentors ›faculty colleagues › previously successful applicants for OTL grantssuccessful applicants ›other successful grant applicants ›Alison Kuiper ITL (PEI and ICO) 9 OLT and ITL resources

10. Academic resources ›OLT Grant Application Process When Leading a ProjectOLT Grant Application Process When Leading a Project ›OLT Workshop (1.6mb - PPT)OLT Workshop (1.6mb - PPT) ›Seed projects FAQsSeed projects FAQs ›Managing your projectManaging your project ›Good practice reportsGood practice reports ›Good practice resourcesGood practice resources ›Grant application handbook reportGrant application handbook report ›Key features of successful applicationsKey features of successful applications ›Successful grant holdersSuccessful grant holders ›Research funding toolkitResearch funding toolkit ›Advice re industry partnersAdvice re industry partners ›Successful proposalsSuccessful proposals 10 http://www.itl.usyd.edu.au/awards/oltprojects.htm

11. Resources for internal submission ›Template letter of support - Sydney project ›Template letter of support - Sydney as partner ›Template letter of support - other institutions partnering with Sydney ›Checklists -for internal submission on website -in OLT doc for final submission ›Queries about letters, budget, compliance to Myra myrophora.koureas@sydney.edu.au myrophora.koureas@sydney.edu.au 11 On webpage http://www.itl.usyd.edu.au/awards/oltprojects.htm

12. Criteria A.Project rationale and need for project B.Project outputs (or deliverables) C.Project impact D.Project approach E.Project team and governance F.Project budget Handout 12

13. Project rationale and need for project ›Addresses priority ›Usefulness ›Readiness ›Grounded in theory ›Assessors consider ›1quality of application ›2how important the project is to the sector 13

14. Project outputs (or deliverables) ›Be realistic about proposed outputs ›Delineate the scope ›Identify assumptions 14 Project outputs (or deliverables)

15. Project impact IMPEL model 15 Impact Management Planning and Evaluation Ladder

16. Project approach ›Appropriate plan ›Stages ›And timeline - Begin 1 February 2016 ›Note complexities of inter-institutional agreements and time for ethics approvals ›Be wary of surveys; are there alternative strategies which could be used for collecting data? 16

17. Project team and governance ›Roles and responsibilities of team members -involve them in the planning -a preliminary allocation of responsibilities among the team members is advisable ›Demonstrate capacity of team to deliver - including the quality and timeliness of the project leader’s previous work ›It’s important to show the project will work. ›Allocate tasks and make sure people have the skills 17

18. Project budget ›Questions? ›Queries about letters, budget, compliance to Myra myrophora.koureas@sydney.edu.au myrophora.koureas@sydney.edu.au 18

19. Submission issues and compliance requirements ›ICO, DVCE’s Office, provides this support, notifies OLT of impending applications ›Only applications that have been notified and have received university approval will be considered by the OLT ›Evidence of support from your faculty is required before letter of support from the University can be providedletter of support ›Partner applications also require a letter of support from the DVC(E)letter of support ›Prepare your application following the 6 steps by the internal submission date ›The internal closing date is firm 19

20. Making an application ›Online form (p16- 18) ›Seed proposal – 10 A4 pages (p12) ›Criteria above ›Associated appendices (p18) -Letter of endorsement -Additional letters of support -Biographies of team leader and members -If applicable, design specifications -All in form of one.pdf through Grants portal 20

21. Appendices 1.Assessment process 2.Obligations associated with receiving a grant 3.Intellectual property 4.Key web links p.29 5.Proforma for letters of support - lead and partners 6.Project impact planning 7.Information about project team and governance 8.Information about project budget, funding and payment 9.Definitions and descriptions 21 Don’t ignore these!

22. Key things to note in making an application ›1 Value of the project ›2 Impact beyond the institution ›3Methodology ›4Technical requirements ›The value of the project is the most important factor in determining funding. ›However an application which is professional and compliant provides evidence that you are well organized ›and that the grant is well planned and likely to deliver on outcomes. 22