1. Academic Promotions 2015

2. Agenda 1.Promotions policy and procedures – how it works 2.Steps in the process 3.Athena Swan at HWU 4.What makes a good promotion case? 5.Timeline 2015

3. Academic Promotions HWU values Aim to develop and support academics in their careers, recognise and reward achievements and retain excellent staff at HWU New procedures introduced in 2014 less administratively burdensome and will (hopefully) encourage more applicants

4. Promotion/Advancement Grades 6-7, 7-8 Advancement/promotion written case, submitted to committee School commentary No interview HERA matching not scoring Probation a matter for Schools and Deans

5. Senior academic promotion (Grades 8-9 or 9-10) PDR includes discussion of career planning Individuals make their own case (2 sides A4 max) School level promotions panel to consider cases to be supported – any case not supported can still be submitted References - prior to the first meeting of the SAPB in order for decisions to be taken Interviews for all Grade 10 prima facia cases remain SAPB decisions for Grade 9

6. Use of External Assessors – clarification School Promotions Panel Senior Academic Promotions board Interviews May All promotions will be concluded before 1 st August HERA continues to remain the University's chosen role evaluation system, we will still refer to HERA – the roles have been evaluated – the role profiles have been negotiated with UCU – we know what a promoted post looks like and also the size of the role

7. What is Athena SWAN? Charter for Women in Science (2015 all disciplines) HWU Bronze Award 2013 Principles apply across the University

8. Why Athena SWAN? Charter for Women in Science (ECU) Athena = Greek goddess of wisdom SWAN = Scientific Women’s Academic Network Any university or research institution which is committed to the advancement of the careers of women in science in higher education and research can apply for membership/awards

9. Factors include… Conscious bias Homophilia – people like to be with people like themselves Ambivalent prejudice – hostility towards people in non- traditional roles Stereotype threat – underperformance through stereotype anxiety Confirmation bias – tendency to favour information that confirms our preconceptions Halo effect – one trait influences our perception of another Conflict of interests – bias towards people who have helped or can help us

10. Making a promotion case… Role Profiles – cases must demonstrate you meet the criteria of the level profiles (or explain why what you do is different but equivalent) Emphasise achievements not activities Provide evidence Look outside HWU to your discipline – where do you fit? Who knows you/your work and give examples/evidence

11. Key Dates January 2015 PDR 31 st March closing date for applications 7 th May Senior Academic Promotions Board meets 1st batch of letters issued by 8 th May Interviews w/c 11 th May for two week period 2 nd batch Letter issued early June Effective date of promotion 1 st August

12. HERIOT-WATT UNIVERSITY STAFF PROMOTION & REWARD BOARDS 2015 KEY DATES Date Remuneration Committee Grade 10 staff (Implementation date = 1 Aug) Senior Promotions (Academic/Professional Services) G8-9 or G9 - 10) (Implementation date = 1 Aug) Date Contribution Pay Board (Grade 1 - 9) - Bonuses, Accelerated Incr, Contribution Points) Implementation date = 1 Aug Date Academic Advancement Board ( Academic promotion from G6 -7 or G7-8) (Implementation date = 1 Aug) 01/05/15 Advance notification to HoS / G10 Professors that review proecess will start on 1 July - to allow mtg dates to be planned) 18/05/15 Initial meeting of Remuneration Committee (depending on business need) n/a 26/06/15 Communication to Principal / HoS / HoPS announcing start of process (with enclosures) 27/02/15 Communication to HoS/PS announcing start of process (with enclosures) 20/03/15 Communication to HoS / HoPS announcing start of process (with enclosures) 27/02/15 Communication to HoS/PS announcing start of process (with enclosures) 26/06/15 Communication to all Professors and other Grade 10 staff announcing start of process (with cover letter, scorecard, case form etc) 27/02/15 Communication to Individuals via weekly E-newsletters 20/03/15 Communication to Individuals via weekly E-newsletters 27/02/2015 Communication to Individuals via weekly E-newsletters 26/06/15 Papers issued to Principal & Secretary re direct reports n/a 31/07/15Closing date for all submissions31/03/15Closing date for applications30/04/15Closing date for applications31/03/2015Closing date for applications 22/07/15Principal considers direct reports up to 4 weeks from closing date 30/4/15 Checking of paperwork and taking up of references/assessors Checking of paperwork 12/08/15Secretary considers direct reports (7 days from previous) 30/04/15 Papers out to Head of School / Members of Promotion Board 18/05/15Papers out to Board members15/04/15papers out to Board members 14/08/15 Summary papers issued to Principal / Secretary & HoS in advance of 28 August 7th May for Snr Academic, 14th May for Snr Prof.Services Initial considerations of Promotions Board 07/05, 9.30-12.30 - 1st Academic meeting 14/05, 2.00pm-3.30pm - 1st Professional services meeting 26/05/15, 9.30-12.30 Contribution Board meeting to consider applications 27/04/15Board meeting to consider applications 28/08/15 Principal's initial calibration meeting with Heads of Schools / Secretary 2-5pm 14/05/15 Issue letters to unsuccesful/successful applicants n/a Papers issued to Senior Remuneration Committee 14/05/15 Confirm Interview dates/times n/a 14/09/15 Senior Remuneration Committee meeting to consider recommendations from Principal/Secretary 9-11am 18-29th May Papers out to Interview Panel Carry out interviews n/a June - tbc Final deliberations of Promotions Board n/a Next Available Recommend to UE Ratify at Senate (AC) Ratify at Court (AC) n/a +7 days from SRC Issue outcome letters (to each Head of School) Up to 7 days from the above meeting Issue final outcome letters Up to 7 days from above meeting Issue outcome letters Up to 7 days from above meeting Issue outcome letters

13. HWU Development for people managers includes… First 100 Days – a toolkit for managers (online) Enhanced face-to-face bitesized sessions: – My role as a manager – Giving and receiving feedback – Recruitment skills – Demystifying HERA – Wish you were here – Difficult conversations – Working life today and mental health – PDR reviewer training – Updates on HR polices following changes to UK and European employment law For more information, contact: organisational.development@hw.ac.uk organisational.development@hw.ac.uk