Presentation on theme: "External Examining at Keele University"— Presentation transcript:
1External Examining at Keele University Dorothea Ross-SimpsonHead of Governance and Quality Assurance
2External Examining at Keele Is based on the UK Quality Code Chapter on External Examining (B7)Is set out in the Keele Code of Practice on External Examining (2012)
3Contents1. Overview over the external examiner system at Keele 2. Administrative Arrangements 3. Available Support 4. Reporting Arrangements 5. How Keele deals with your reports
4Appointment All examiners appointed by Senate The QA Office issues contract letters including fee and duration of appointment.Normal term of office is 4 years. Standard fee scale.Formal acceptance of appointment required (including visa checking as a UKBA requirement)Formal appointment letter only after formal approval by University.
5Staying in Touch Single email address: firstname.lastname@example.org Key administrative contact:Jayne Bradley (fees, expenses, contracts) TelephoneNicci Chaddock (external examiner reports) Telephone
7Attending Discipline Examination Boards Dates agreed early (usually before Christmas) and notified to you, usually by the School Manager or the Examination Officer.External Examiners are required to attend the Discipline Examination Board for the programme(s) to which they have been appointed. Attendance is compulsory where results are being considered that contribute to final awards (Level 5, 6 and 7). Exception: Resit BoardsIn exceptional circumstances, should an external examiner be unable to attend a meeting of the Board, the School has to follow a formal procedure for proposed alternative external examining arrangement.
8Your Role at the Discipline Examination Boards Ensure that board procedures are followed and that the agreed results (module, progression and classification recommendations) are robust and defensible.Provide verbal feedback to the Board at the end of proceedings about: overall standards, examples of good practice, how the provision and its assessment procedures might be enhanced.If satisfied with the process, sign off the course results sheet.
9If you are unsure First point of contact: School Examination Officer For regulatory advice: Head of Governance and Quality AssuranceFor academic / standards questions: Faculty Chief External ExaminerAdministrative matters: QA Office (Jayne)
10Faculty Chief External Examiners Faculty of Humanities and Social SciencesDr. Garry Crawford, University of SalfordExternal Examiner for SociologyContact:Faculty of Natural SciencesProfessor John Greenman, University of HullExternal Examiner for Biomedical ScienceContact:
11Are external examiner posts part of the 2014 UCU marking boycott Are external examiner posts part of the 2014 UCU marking boycott ? (28 April onwards)UCU advises: “No. External examiner appointments are separate contracts.”The University will seek Senate approval for procedures to deal with the marking boycott and a copy of the agreed procedure will be made available to external examiners.
12The report template invites confirmation: that the academic provision is in good health;that the programmes and principal subjects are achieving appropriate standards which compare well with other institutions across the sector;that any issues you identified previously have been addressed;that the enhancement of quality is being pursued and achieved.We review our template annually so always important to use latest template. Recent changes: now ask for list of recommendation and ask if subject teams have responded to previous recs. .
13Submitting Your Report Deadline: normally one month after examination board (but for u/g no later than Friday 30 August 2013)Report submission electronically to the QA office at:This triggers annual fee and expenses to be processedElectronic submission is necessary to allow for speedy upload onto HERO.
14Who reads your report? Vice-Chancellor /Deputy Vice Chancellor Subject Team and Head of SchoolFaculty Learning and Teaching CommitteesDeanFaculty Chief External Examiner (undergraduate only. Not Health Faculty)QA Officer + Head of Governance and QAStudents
15What happens then… The School will: Consider your report Draft a response to youSubmit their draft response for approval to SLTC and FLTC outlining action taken / planned
16What happens then… FLTCs will: Approve the School’s draft response so it can be sent to you.Discuss external examiner findings across the Faculty and approve School responsesUniversity Learning and Teaching Committee, QAC and Senate will:Receive an overview report over pan-University issues identified by external examiners (u/g and p/g)Head of Governance and Quality Assurance or the Dean will:Respond to you if you highlight an issue outside the School’s remit
17What happens then…The University publishes your report, the School’s response and institutional overview reports on its intranetSchools are asked to share your reports and their response with students
18External Examining Overview Report 2013 Undergraduate Recommendations:Improve documentation of internal moderation processesImprove guidance on feedback standardsReview assessment loadingReview practice of providing formative feedback on draftsPostgraduate Recommendations:Reinforce communication to students about the role played by external examiners and the identity of their external examiner(s) at programme level.Produce curriculum maps where appropriate showing available pathways and/or assessment options through subject areas