1. Jennelle Kyd Senior Deputy Vice-Chancellor and Provost 2014 Academic Promotions Information for mentors

2. Swinburne SCIENCE | TECHNOLOGY | INNOVATION | BUSINESS | DESIGN Information for mentors This session will cover: The applicants career and development Academic promotions process The role of a mentor Attributes of a strong application Resources Questions Overview

3. Swinburne SCIENCE | TECHNOLOGY | INNOVATION | BUSINESS | DESIGN Information for mentors Applicant’s career and development 1. Develop and strengthen your areas of academe 2. Career development 3. Pitch yourself at the next level 4. Prepare your promotion application 5. Apply for Promotion 6. Commence at new level

4. Swinburne SCIENCE | TECHNOLOGY | INNOVATION | BUSINESS | DESIGN Information for mentors Academic promotions process Read Promotions procedure Discussion with Dean and supervisor Prepare application Dean and supervisor sign off (including Dean letter) Lodge application to HR by 5pm on 1st September

5. Swinburne SCIENCE | TECHNOLOGY | INNOVATION | BUSINESS | DESIGN Information for mentors  The Leadership and Engagement portfolio will now be referred to as Leadership, Service and Engagement, which more clearly defines this portfolio and what elements need to be present and demonstrated in a case for promotion  As part of the application process, Deans will be now be required to submit a letter of recommendation for applicants of no more than one page  The Committee composition will now consist of two central panels to be established as follows:  Promotions Committee- Levels B & C  Professoriate Committee - Levels D & E Academic promotions process – key changes for 2014

6. Swinburne SCIENCE | TECHNOLOGY | INNOVATION | BUSINESS | DESIGN Information for mentors The role of a mentor To provide advice and support to applicants on the content and structure of their application Be willing to provide open and honest advice Be prepared for different responses to feedback Encourage applicants to present a clear and logical case for promotion Ensure applicants have provided sufficient evidence and are able to demonstrate their outcomes and achievements Remember this is the mentee’s application: - You are not responsible for the outcome of the application - You are providing guidance, not a guarantee of success

7. Swinburne SCIENCE | TECHNOLOGY | INNOVATION | BUSINESS | DESIGN Information for mentors 1.Readiness for promotion Staff considering applying for promotion will normally discuss and plan with their supervisor in the years leading up to the application Applicants should be able to provide evidence that they have the capacity to perform at the level they are applying for Applicants should treat the application the same way they would a job application i.e. -Does the application address the criteria in the MSALs? -Have main points been highlighted? -Is it formatted correctly? -Are there adequate referees and endorsement? Attributes of a strong application

8. Swinburne SCIENCE | TECHNOLOGY | INNOVATION | BUSINESS | DESIGN Information for mentors 2. Presenting their case Applicants should provide a well constructed case to demonstrate their contributions which are relevant to the level of promotion The summary statement should be an organised, well balanced narrative that clearly demonstrates the case to the committee for them to consider the applicant’s strengths, contributions and achievements against the criteria Attributes of a strong application

9. Swinburne SCIENCE | TECHNOLOGY | INNOVATION | BUSINESS | DESIGN Information for mentors 3. Demonstrate supporting evidence Applicants should provide evidence to support their claims detailing the significance of their achievements and their influence or impact. See “Your Academic & Career at Swinburne” for guidance Attributes of a strong application

10. Swinburne SCIENCE | TECHNOLOGY | INNOVATION | BUSINESS | DESIGN Information for mentors 4. Applicants must produce a robust set of portfolios Ensure that applicants are able to demonstrate achievements across the following three areas: - Learning and Teaching - Research and Scholarship - Leadership, Service and Engagement Research only staff are only required to submit two portfolios: - Research and Scholarship - Leadership, Service and Engagement Attributes of a strong application

11. Swinburne SCIENCE | TECHNOLOGY | INNOVATION | BUSINESS | DESIGN Information for mentors 5. Select supportive referees Applicants should select relevant referees who are able to support their case Referees should be notified well in advance to ensure that they are available to send the reference to HR by 1 September 2014 Attributes of a strong application

12. Swinburne SCIENCE | TECHNOLOGY | INNOVATION | BUSINESS | DESIGN Information for mentors Academic Promotions website http://www.swinburne.edu.au/corporate/hr/promotions2014 Promotions mentors http://www.swinburne.edu.au/corporate/hr/promotions2014/mentors.htm Past applicants in their faculty The Dean The supervisor Resources for the applicant

13. 2014 Academic Promotions Contact the Recruitment and Promotions team +61 3 9214 8600 (option 2) or via email staffrecruitment@swin.edu.au