1. RRT - Aug 2011  The Essentials of Data Management Data Acquisition, Management and Dissemination  Scribe  Field Data Collection (Mobile GIS)  Case Studies Deepwater Horizon Minot ND Floods Environmental Response Team

2. RRT - Aug 2011  The Essentials of Data Management Data Acquisition, Management and Dissemination Environmental Response Team

3. Goals  Translate field work into electronic data, not reports!  Facilitate data capture and input  Ease the burden of paper trail  Consistent data management practices  Consistent data dissemination

4. Environmental Response Team Planning Phase  Develop a Data Management Plan (DMP) Data Stream Analysis Evaluate Data Capture Tools Define Data Elements Data Quality Objectives

5. Environmental Response Team On-site information workflow can range from the simple…

6. Environmental Response Team to the Complex…

7. Environmental Response Team Data Collection Tools

8. Data Elements  Every piece of information you are capturing May be more than you realize  Information about a sample Location ID Matrix Date / Time Units Equipment type Calibration information etc…

9. Environmental Response Team Data Quality Objectives  AKA: “ Reporting Requirements”  Make sure the information you are capturing can satisfy required reports and possibly future requests  May force you to re-evaluate your data elements and possibly your collection tools

10. RRT - Aug 2011 Environmental Response Team

11. What is Scribe?  Desktop application (MS Access)  Provide an environmental database that is easy enough to use so people “who aren’t database people” can use it  Manage the entire life cycle of a project  EPA Response Data Standard Required by START contracts and Management Directives

12. Environmental Response Team Why Use Scribe?  Flexibility and Functionality  Data Integration  Customizable Queries Import Scripts Layouts Project Templates  Site Transition  Deliverable

13. Environmental Response Team Data Communication  When the scope of a job increases and the complexity level goes up, one local database is often not able to support the needs of the project  Geographic or functional separation  Maintain local control over a dataset but be able to deliver it, so it can be incorporated into the larger project data  Scribe.NET allows you to maintain multiple projects for the same site and then join that data in a master subscription  A good way to accommodate multiple agencies, contractors or roles on a large project

14. Environmental Response Team

15. Publish to Scribe.NET GIS Reports Primary decision support Queries Spatial analysis Initial QA Import Data Generate Documentation (i.e. Labels and COCs) Then the actual work begins... Collect Process Communicate Analyze No matter the tool, the data needs to be in an electronic format suitable for Scribe REPEAT

16. Publish Scribe.NET Client Enterprise Subscribe Data Communication Using Scribe.Net

17. Publish Scribe.NET Client / GIS Enterprise / Google Earth Subscribe Multiple-Project Publication Model Sampling Analytical

18. RRT - Aug 2011 Field Data Collection (Mobile GIS) Environmental Response Team

19. Field Data Collection (Mobile GIS)  ArcGIS mobile application configurable to an Agency’s ArcGIS server  View and navigate mobile maps  Collect, edit, and update field data in real time and disseminate information immediately  Allows customization for specific field tasks or projects  Integrate seamlessly into current workflows  Integrate external hardware (range finder, camera, GPS) Environmental Response Team

20. Field Data Collection (Mobile GIS)  Mobile GIS allows the field user to connect directly to a server environment to access the latest information as needed  Mobile GIS also allows a preset/defined environment to be set up in advance  Depending on the workflow or defined field task, the user has the ability to conduct some predefined jobs

21. RRT - Aug 2011 Case Studies  Deepwater Horizon  Minot, ND floods Environmental Response Team

22. Deepwater Horizon  First Mission: Manage EPA Data Ensured consistency between EPA Regions (4 and 6)  Created an EPA DMP Coordinated field data management centers Published combined EPA dataset on a daily basis Ensured delivery of EPA data to local and enterprise users Liaison between field data management and EPA HQ

23. Environmental Response Team  Second Mission: Manage All Response Data Initial success put EPA in leadership role Established unified approach to data management  Unified DMP Served as SSCs to in both Houma and Mobile Deepwater Horizon Provided leadership and support to initiatives monitoring dispersant use and characterizing sub-surface plumes Ensured access to non-EPA data

24. Monitoring and Sampling Activities  Air Monitoring AreaRAE MultiRAE DataRAM EBAM Fluorometer  Multi-media Sampling Surface Water Sediment Air Weathered Oil / Tar Balls Waste  Real-time Mobile Monitoring Trace Atmospheric Gas Analyzer (TAGA) bus Airborne Spectral Environmental Collection Technology System (ASPECT) Plane Source: AreaRAE: (http://www.raesystems.com/)http://www.raesystems.com/ DataRAM: (http://www.environmental-expert.com/)http://www.environmental-expert.com/ SUMMA Canister (http://www.orbitingscientific.com/)http://www.orbitingscientific.com/ EBAM: (http://www.geneq.com)http://www.geneq.com TAGA Bus (http://www.epa.gov/)http://www.epa.gov/ ASPECT: (http://www.epa.gov/)http://www.epa.gov/ DataRAM Summa Canister (Air Sample) AreaRAE EBAM MonitoringSamplingASPECT MultiRAE Fluorometer TAGA Bus

25. Screening and Analytical EPA and BP (CTEH) Operations  Real-time Air Monitoring CO, H 2 S, O 2, PM 10, PM 2.5, SO 2, Benzene Volatile Organic Compounds total (VOCs)  Sampling Analytical Results Air  VOCs, Semi Volatile Organic Compounds (SVOC), H 2 S Sediment and Surface Water  Mercury, Metals, PCB, Pesticides, VOCs, SVOCs, Dispersant  Total Petroleum Hydrocarbons (TPH) for Gas Range Organics (GRO)  TPH for Diesel Range Organics (DRO) and Oil Range Organics (ORO)  Toxicity  Waste  TCLP for VOC, SVOC and Metals, ignitability, Paint Filter Tarballs  PAHs, Fingerprinting, TPH (DRO,ORO,GRO)  Real-time Mobile Air Monitoring TAGA bus VOCs  Benzene, Toluene, Xylene Organic Dispersants  2-Butoxyethanol, 1-(2-Butoxy-1-Methylethoxy)-2-Propanol

26. ADEM Operations Real-Time Air Monitoring None Sampling Events and Analytical Results Air None Surface and Subsurface Water VOCs, SVOCs, TPH for ORO, Metals FDEP Operations Real-Time Air Monitoring None Sampling Events and Analytical Results Air None Surface Water PAHs, TRPH, Metals (Nickel and Vanadium only), VOCs Sediment PAHs, TRPH MDEQ Operations Real-Time Air Monitoring None Sampling Events and Analytical Results Air None Surface Water TPH for ORO, VOCs Sediment None NPS Operations Real-Time Air Monitoring None Sampling Events and Analytical Results Air None Surface Water TPH for PRO, VOCs Sediment None Screening and Analytical Continued…

27. Data Management Flow Area Command Data Acquisition and Quality Assurance Data Management and Consolidation DataDissemination EPA Google Earth Application ADEMFDEP MDEQ ERMA Scribe.NET SMU Public Health Task Force Geodatabase

28. Deliverables Google Earth Data tables Available through subscription to Scribe.NET GIS Products Available for distribution within Unified Command Available through EPA.GOV/BPspill

29. Environmental Response Team Conclusions  Get trained and experienced people integrated early  Develop, maintain and enforce Data Management Plans  Develop a Regional / National approach to Data Acquisition, Management and Dissemination  Continue to build the relationships within the response community

30. Minot, ND Floods

31. In late June 2011 the Souris River overtopped its banks causing extensive flooding in Ward and McHenry Counties in North Dakota. In Minot, ND over 4000 homes and businesses were inundated with flood waters, with over 2000 structures completely submerged. FEMA issued a Mission Assignment to EPA to accomplish four objectives:  Remove household hazardous wastes from the impacted area;  Decontaminate and prepare white goods and e-waste for recycling;  Collect and process orphan containers; and  Conduct environmental monitoring and sampling in impacted and work areas.

32. EPA Mission Assignment Household hazardous waste removalWhite goods and e-waste recycling Environmental monitoring and samplingCollect and process orphan containers

33. Data Collection Methods Logbook  Chronological data entry.  Time-consuming for large amounts of data.  Data type consistency is not guaranteed.  Conversion to database, and post-processing is required. Electronic Field Sheet  Custom data collection form, does not require data post-processing.  Data manager compiles forms and converts data to tabulated format.  Requires manual association with site photos. Site Specific Field Sheet  Designed to record specific data for a site.  Narrows down data requirements and domains.  Data entry to a database and quality check required.  Data entry errors may occur during transcription.

34. Field Assessment Mobile Application  Tool currently in use at Minot, ND to collect information on:  Household hazardous waste  Orphaned containers / Spills  Vermiculite insulation  Configured as a series of electronic data collection forms for the Windows Mobile operating system.  Automatically associates location data, site photos, and assessment information.  Reduces data entry and post-processing.  Eases data integration with other databases.  Allows quick data dissemination over the Internet through synchronization.

35. Launch mobile assessment application Obtain coordinates from GPS and confirm location Select one of the choices and begin the assessment Enter user information and select container type Enter number of containers and accessibility details Take pictures with device camera and attach to assessment Add assessment comments as necessary Review data summary and finish location assessment Synchronize assessments to ArcGIS server Enter additional container information and inspection data Data Collection Process

36. When an assessment is completed, the data collected is stored in the handheld device as a series of XML files. These files are stored in the “Assessments” directory. Data Synchronization The device must be connected to the Wireless Network (Wifi) or Phone Network in order to transfer the assessment files to the ArcGIS server. Once the network connection is established, the assessments can be selected and synchronized clicking on “Sync”. When the assessments synchronize, they are no longer visible at the Assessment Sync screen and they are moved to the “History” directory.

37. Data Dissemination After synchronization is completed, assessment data can be accessed online through a web mapping application.

38. Web Mapping Application View associated media by clicking on URL link. Click on “Identify” to review the assessment data table. Click on “Print” to create custom maps from viewer.

39. Data Collaboration Assessment data collected by field teams and synchronized through network. Includes assessments for: Orphaned containers Household hazardous waste Vermiculite Viper data feed pushed directly to web mapping application. Includes sensor readings for: Volatile Organic Compounds (VOC) Particulate Matter (PM) Asbestos analytical results obtained through Scribe. Working on data feed collaboration. Includes results for: Asbestos PCM (NIOSH 7400) Asbestos PCME (NIOSH 7402)

40. Next Steps Configure mobile application to receive real-time assessment updates, allowing users current data viewing capability. Incorporate Scribe.Net data feed for analytical results into viewer. Allow assessment status update through handheld device.

41. RRT - Aug 2011 Questions? Randy Nattis Nattis.Randy@epa.gov 404.229.9499 Environmental Response Team