1. 6/3/20151 MARS... and the YEAR 2000 Management Administrative and Reporting System Commonwealth of Kentucky

2. 6/3/20152 Presenter ä MARS Manager ä Cabinet CIO for Finance and Administration ä Y2K Coordinator for Finance Cabinet Chris Clark

3. 6/3/20153 Represented ä Ed RossFinancial ä Don SpeerProcurement ä Mike BurnsideCustomer Service ä Don WigglesworthTechnical Support

4. 6/3/20154 Today’s Objective ä MARS Compliance Status ä MARS Year 2000 approach ä Business Continuity ä Rollover ä Agencies role in MARS BCP ä Today’s key messages

5. 6/3/20155 Focus on the Year 2000 ä ä “MARS is directly related to the remediation efforts of the cabinet for STARS, KAPS, the Budget Request System, and other systems, including the replacement of systems within other Commonwealth agencies.”

6. 6/3/20156 Due Diligence Y2K Compliance in RFP Response verifying Y2K Compliance Formal System Test Plan Executed System Test Plan Formal User Acceptance Test Plan Executed User Acceptance Test Plan Verification in writing of Y2K Compliance MARS Hardware Assessed by GOT

7. 6/3/20157 Key Message ä MARS is Year 2000 Compliant

8. 6/3/20158 MARS Continuity Approach ä Possible Points of Failure ä Building Infrastructure ä Electricity ä Network ä Enterprise Servers ä Oracle Database ä Seagate Reports ä Internet ä Client Desktops

9. 6/3/20159 Key Message ä MARS is only as compliant as the workstation and infrastructure upon which the application is running

10. 6/3/201510 MARS Continuity ä Because there are possible points of failure, the MARS BCP Team has adopted... ä Six Strategies for Continuity

11. 6/3/201511 Strategy One ä All MARS Systems will undergo a complete backup upon completion of the nightly cycle on December 30, 1999 ä All critical business activity should be entered into MARS prior to close of business 12/30/1999. ä MARS will not be available for use on December 31, 1999

12. 6/3/201512 Strategy Two ä The MARS Rollover Team will withhold non-critical transactions for entry into MARS on January 1, 2000 ä State Agencies should also withhold non-critical transactions for entry into MARS on January 1, 2000 ä MARS will be available 10am to 3pm on January 1, 2000 for rollover verification

13. 6/3/201513 Strategy Three ä A MARS Agency Entry Facility will be available in rooms 92 - 94 of the Capitol Annex. ä Facility available from December 27, 1999 through January 14, 2000. ä Call the Customer Resource Center to arrange usage

14. 6/3/201514 Strategy Four ä All agencies should report any MARS Y2K incidents to the Customer Resource Center at ä 564-9641 -or- ä toll-free at 1-877-973-4357 -or- ä (502)682-5795 (cell phone) -or- ä Finance CRC@mail.state.ky.us ä The CRC will be open and staffed from 10am to 3pm EST on January 1, 2000

15. 6/3/201515 Strategy Five ä The Customer Resource Center in cooperation with the MARS BCP Coordinator shall record and track any MARS Y2K incidents in the Remedy Help Desk, and assign to the appropriate group for resolution.

16. 6/3/201516 Strategy Six ä The MARS vendor, American Management Systems, will be onsite to deal with any Year 2000 issues that may arise.

17. 6/3/201517 BCP Organization

18. 6/3/201518 MARS Rollover ä Thursday, December 30, 1999 ä Last business day for MARS in 1999. Enter all critical business activity ä Running of the routine nightly cycle ä Soft Close of period 12/99 ä Complete backup of all MARS systems and data

19. 6/3/201519 MARS Rollover ä Friday, December 31, 1999 ä State Holiday ä The MARS Systems will be unavailable

20. 6/3/201520 MARS Rollover ä Saturday, January 1, 2000 10:00 am until 3:00 pm ä Finance MARS BCP Team will enter non-critical transactions into MARS ä It is recommended that state agencies also plan to enter legitimate non-critical transactions into MARS

21. 6/3/201521 MARS Rollover ä Saturday, January 1, 2000 3:00 pm EST ä Finance MARS BCP Team will run the first nightly cycle in the year 2000 to validate batch programs

22. 6/3/201522 MARS Rollover ä Sunday, January 2, 2000 Monday, January 3, 2000 ä Two full days to remediate any Year 2000 issues that we may have ä Given no Y2K issues, MARS will be available for use

23. 6/3/201523 MARS Rollover ä Tuesday, January 4, 2000 ä The first actual business day of the Year 2000 ä Business as Usual

24. 6/3/201524 Communication ä Email Notification to ä MARS Agency Implementation Leads ä MARS Systems Administrators ä Y2K Coordinators ä at 10:00am, 1:00pm, and 4:00pm, January 1, 2000

25. 6/3/201525 Communication ä Via the PD and Advantage Message of the Day ä Via the Customer Resource Center Voice Mail Alert Notification

26. 6/3/201526 Communication ä Via Phone ä Boone Center National Guard Emergency Operations Center ä Y2K Project Management Office ä at 8:00am, 12:00pm, and 4:00pm, January 1, 2000

27. 6/3/201527 Critical Area ä Ability to Run and Print Checks ä Dual Process: Treasury and MARS ä Worked with Treasury to replace AS400 ä Identified failure scenarios and solutions

28. 6/3/201528 Ability to produce checks ä Scenario 1 - Agency Checkwriting System can produce electronic file, but MARS is inoperable ä The Agency file will be electronically modified by the Finance Cabinet to be identical to the file typically produced from MARS ä This includes assigning the run number, next check number, check type, sealed indicator, and remit to information ä The resulting file will be used to process checks

29. 6/3/201529 Ability to produce EFT’s ä Scenario 2 - Agency Checkwriting System can produce electronic file, but MARS is inoperable ä The Agency file will be electronically modified by the Finance Cabinet to be identical to the file typically produced from MARS ä This includes assigning all of the required information according to 1999 ACH Rules ä The resulting file will be used to process EFT’s

30. 6/3/201530 Ability to produce checks ä Scenario 3 - Agency Checkwriting System is inoperable, agency can only produce a paper listing of the payees and the payment amount ä The Agency and the Office of the Controller work together to key payee information into an electronic format ä The resulting file will then be used to build the electronic files required for Scenario 1 -or- Scenario 2 as previously discussed

31. 6/3/201531 MARS and Year 2000 Summary What key points have been made today?

32. 6/3/201532 Key Points ä MARS is Year 2000 Compliant ä MARS is only as compliant as the workstation and infrastructure upon which the application is running ä Six Strategies for Continuity ä Rollover Timeline to identify issues and remediate

33. 6/3/201533 MARS Y2K Information ä MARS Business Continuity Plan ä MARS Rollover Plan ä MARS Y2K Certification ä MARS and the Year 2000 Project Update ä http://www.state.ky.us/agencies/adm/mars/mars.htm

34. 6/3/201534 Questions