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Online Monitoring of Funds in Madhya Pradesh. Introduction The State Bank of India & State Bank of Indore provide coverage of more than 85% of total accounts.

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Presentation on theme: "Online Monitoring of Funds in Madhya Pradesh. Introduction The State Bank of India & State Bank of Indore provide coverage of more than 85% of total accounts."— Presentation transcript:

1 Online Monitoring of Funds in Madhya Pradesh

2 Introduction The State Bank of India & State Bank of Indore provide coverage of more than 85% of total accounts. To reduce number of Accounts and to have better financial Control and Monitoring, a is MOU entered with State Bank of India. Accounts Position: State Bank of India - all 50 Districts State Bank of India - 314 Blocks Union Bank of India - 3 Blocks

3 In each branch there are 4 accounts at district level and 2 accounts at the block level. Accounts for PTA / Panchayats (for Civil Works) have been opened in 8 Nationalized Bank with priority for SBI. In exceptional cases, permission has been given to open accounts in other banks like Syndicate Bank (in 2 Blocks) and Bank of Baroda.Introduction

4 Distribution of Funds via E-Transfer The SPO is directly transferring Funds to : District officesFunds for various activities & redistribution TBCPrinting of text books & Materials PTATLE, School Grant, Teacher Grant & Maintenance Grant PanchayatsCivil works Construction Agencies Hostel, BRC Building & Urban Civil Works DIETsTeachers training State TreasuryTeacher Salary, Ashram Shala

5 Mode of Transfer of Funds State Bank of India is provided with single cheque along with the list of recipients by the SPO. If the Account is in SBI or in any NEFT bank – transfer with in 24 hours. In case of accounts in other banks - a banker’s cheque is given by the nodal branch to the respective bank who in-turn transfer the amount to their branches within 7 days.

6 Distribution of Funds via E-Transfer Fund Transfer from District Office to : Block officesRunning Expenditure & training expenses PTAVarious Activities like Cycle, Uniform, IED etc KGBV & Girls Hostels Recurring & Non-Recurring budget CRC/HeadstartRunning Expenditure RBC,NRBC, Platform, HDC etc Recurring & Non-Recurring budget When ever there is a transfer of funds through E-Transfer, SPO/DPO make available the letter containing the details about fund distribution on SSA website ( and also by post to respective agencies.

7 Mode of Transfer from District State Bank of India is provided with single cheque along with the list of PTA/Panchayats etc. by the DPO. If the Account is in SBI or in any NEFT bank – transfer with in 24 hours. In case of accounts in other banks - lead branch of concerning bank is given a banker’s cheque by the nodal branch who in-turn transfer the amount to their branches in the District within 7 days. On viewing the fund position of various Districts / Blocks, the State Office/ DPO releases further grants to sub- ordinate offices. Accounts of the institutions i.e. BRC, CRC, Schools has been kept at Portal and locked. Only these accounts can be transacted by concerning institutions.

8 Distribution of Funds via E-Transfer The SPD is transferring 68% of SSA budget directly from SPO to Concerning Agencies. The DPD is transferring 30% of SSA budget from DPO to the concerning agencies. Thus 98% of SSA budget is routed through E- Transfer mode.

9 No. of accounts Monitored from State & District level through bank web-site S.No.Name of the BankLevel of AccountNo. of Accounts 1State Bank of IndiaState Project Office 4 (SSA, NPEGEL, KGBV, State Scheme) 2State Bank of IndiaDistrict (50) 196 (SSA, NPEGEL, KGBV, State Scheme) 3State Bank of IndiaBlocks (314) 609 (SSA, NPEGEL) 4State Bank of IndiaKGBVs & DIETs 178 5State Bank of IndiaGram Panchyats (Civil Works) 20104 6State Bank of IndiaSMCs (113450) 73500 Approx. State Bank of India has provided user-id & password to view the status of Accounts to the State, Districts and Block offices.

10 Web Based Monitoring of Funds The SPD has been provided with super user-id & Password, which allows access to all of the Accounts of Districts / Blocks/Gram Panchayats / SMCs / KGBVs / DIETs across the State through: Each District office has been provided with independent user-id & Password for monitoring the accounts pertaining to their Districts/ Blocks/ Gram Panchayats / SMCs / KGBVs / DIETs. The internal audit cell at SPO is monitoring the E- Transfer related activities such as timely flow of fund, pattern of fund withdrawal etc.

11 Difficulties Before E-Transfer Excessive delays in transfer of funds to field level, as much time lost in preparation of Demand Drafts and delivering them. More manpower/man days were involved in transferring funds to field level by manual means. No tracking of financial position at field level (dependent on position as reported by field). Difficult to complete activities on time due to non- availability/delayed transfer of funds.

12 Online Monitoring of Account through SBI website SMC, Panchayat, Block, Districts & State Office Accounts







19 Difficulties Before E-Transfer Unable to monitor the financial progress on real time basis. Bank reconciliation was not updated for several months. The pattern of drawl by the sub offices could not be monitored. Inability to detect malpractices/frauds as funds reversal was by means of demand draft.

20 Benefits of E-Transfer Making availability of funds to the field level offices instantaneously. The field level offices where major expenditure of the mission takes place, will have quicker access to their funds which help them in timely completion of activities. There is a considerable saving of manpower/ man days which was consumed in the earlier practice of transfer funds through manual methods. The entire process of E-banking is made available to the mission free of Cost.

21 Improved Financial Governance Expenditure Tracking & Transparency. Financial (Cash) Status of the entire mission at any point of time can be known. Bank Statement of the district accounts can also be downloaded and printed any time through CINB by State Authorities. The initiation of fund transfer on the basis of real time balances of sub-ordinate offices.

22 Improved Financial Governance There is no time loss in obtaining bank reconciliation statements as they can be had on-line. The financial progress of sub offices can be monitored on real time basis and in fact this had a tremendous impact while improving the expenditure of the mission in the year 2008-09 to 83% Malpractices such as cash withdrawals can be curbed as banker has been given direction not to allow withdrawal after a certain limit.

23 Online Fund release system through Education Portal

24 Finance & Accounts Management System Problems were faced in timely transfer of funds related to various schemes/activities to schools and other agencies. Online registration & maintenance of the details of the scheme-wise account numbers and IFS Code of all agencies (schools, offices etc) Online generation of the fund release orders and bank advise by State and Districts to various agencies. Rationalized transferred of funds using the realtime funds using the the real-time data of the enrollment module, teachers (payroll) after taking into account the existing fund transfer. Efficient, appropriate transfer of funds to authentic accounts is now possible.

25 Finance & Accounts Management System Schools will be able to upload the details of the expenditure (head-wise/component-wise) using the login/password provided to HM/teachers. Utilization certificate shall be generated from the portal. Scanned copy of the signed UC will be uploaded on the portal.

26 Finance & Accounts Management System All schools, agencies, teachers, public etc. can now view the details of the funds transferred / spent for various schemes/activities. Facility to send SMS to school teachers/SMC members /parents (who have registered their mobile phone numbers) as soon as the funds are released to the school. Online availability of the scheme-wise/component-wise /sub-component-wise fund availability / allocation / expenditure.

27 All 1.40 lac authentic Bank Accounts with IFS code opened in Nationalised Banks related to Agencies of SSA are available on Education portal. – All Govt Schools (PS+UPS), Panchayats doing civil works of SSA, KGBVs, Girls Hostels, RBCs, HDCs, Platform School, CRCs, BRCs, BEOs, Zila Shiksha Kendras, DIETs/DRC, DEOs, AC Tribals/DO Tribals, PGBTs, SPOs, SCERT etc. Bank Accounts of All Teachers & Employees of SSA are also available on portal. Benefits of Finance & Accounts Management System

28 Benefits Fund release to all these agencies accounts is made compulsory through education portal only. Fund release can be done from State, District level login & password. Fund Flow can be easily monitored up to School level after fund release through portal. Scheme wise, Agency wise & activity wise fund flow can be monitored separately. Online Utilisation Certificate, Completion Certificate can be easily prepared after data entry of school level utilisation certificates at CRC level.

29 Benefits of online Financial Accounting Management System (FAMS) Amount can be released within 2-3 days to concerning sub district level agencies through SBI with RTGS, NEFT facility Problem of duplicate bank account or wrong account for school has been solved with the help of portal. All Core banking bank accounts can be monitored with the help of bank’s online websites through corporate banking process. About 1 lakh bank accounts in SBI are being monitored online through SBI website Information related to fund release is sent to related account holder through SMS module from portal after printing of Fund release order.














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