1. Paula Stacy Cynthia Whitmer Paige Stone ECED 4300 C Dr. Tonja Root Spring 2008 4 th Grade Correspondence Writing: Business Letter

2. GPS ELA4W2 The student demonstrates competence in a variety of genres. Critical Component: The student produces informational writing (e.g., report, procedures, correspondence) that: a. Engages the reader by establishing a context, creating a speaker’s voice, and otherwise developing reader interest. b. Frames a central question about an issue or situation. c. Creates an organizing structure appropriate to a specific purpose, audience, and context. d. Includes appropriate facts and details. e. Excludes extraneous details and inappropriate information. f. Uses a range of appropriate strategies, such as providing facts and details, describing or analyzing the subject, and narrating a relevant anecdote. g. Draws from more than one source of information such as speakers, books, newspapers, and online materials. h. Provides a sense of closure to the writing.

3. PLO Students will use the writing process to complete a graphic organizer during the prewriting stage in order to draft a business letter in which he/she will revise and edit.PLO

4. A Business Letter is used… To make a suggestion Give an opinion Make a complaint Request permission or information Order a product A Business Letter is Used…

5. A formal means of communicating Organized very specifically, must follow the format Formal English should be used, no slang Should be neat, No errors Usually, all parts are left aligned A Business Letter is…

6. Paula Stacy ECED 4300 C Dr. Tonja Root Spring 2008 4 th Grade Correspondence Writing: Business Letter Prewriting Stage

7. GPS ELA4W2 The student demonstrates competence in a variety of genres. Critical Component: The student produces informational writing (e.g., report, procedures, correspondence) that: b. Frames a central question about an issue or situation. c. Creates an organizing structure appropriate to a specific purpose, audience, and context.

8. Drafting PLO Students will complete a graphic organizer for a business letter during the prewriting stage of the writing process. Pre-Writing PLO

9. Pre-Writing Business Letter Write a business letter –To make a suggestion –Give an opinion –Make a complaint –Request permission or information –Order a product

10. Pre-Writing Remember! –Do not worry about spelling and punctuation –Jot down ideas –Sentence fragments are ok Pre-Writing Stage First stage of the writing process Choices to make/things to consider –Why write a business letter? –What is their address? –Who is the letter to? –How will I greet the person? –What will the letter say? –How will the letter be closed?

11. Pre-Writing Pre-Writing Graphic Organizer

12. Drafting Example Published Example

13. Pre-Writing Citations Time for Kids (2004). Time for kids homework helper. Retrieved April 11, 2008, from Time for kids web site: http://www.timeforkids.com/TFK/media/ hh/pdfs/ideaorganizers/business_letter_ideaorg.pdf Time for kids (2004). Time for kids homework helper. Retrieved April 11, 2008, from Time for Kids web site: http://www.timeforkids.com/TFK/media/hh/pdfs/samplepapers/b usinessletter_sample.pdf Pre-Writing Citations

14. Cynthia Whitmer ECED 4300 C Dr. Tonja Root Spring 2008 4 th Grade Correspondence Writing: Business Letter Drafting Stage

15. GPS ELA4W2 The student demonstrates competence in a variety of genres. Critical Component: The student produces informational writing (e.g., report, procedures, correspondence) that: a. Engages the reader by establishing a context, creating a speaker’s voice, and otherwise developing reader interest. b. Frames a central question about an issue or situation. d. Includes appropriate facts and details. f. Uses a range of appropriate strategies, such as providing facts and details, describing or analyzing the subject, and narrating a relevant anecdote. g. Draws from more than one source of information such as speakers, books, newspapers, and online materials. h. Provides a sense of closure to the writing.

16. Drafting PLO Students will use the completed graphic organizer during the drafting stage to draft a business letter. Drafting PLO

17. Drafting Stage Second stage of the writing process Use information form the graphic organizer to write the business letter Remember not spend time paying close attention to spelling and punctuation This is a rough draft Drafting Stage

18. Drafting: Parts of a Business Letter Return Address: the writer’s address (also called a header) Date: month, day, & year Inside address: –Who the letter is to: their name, title, and company –Address of person receiving the letter Greeting, Salutation (should be professional)

19. Drafting: Parts Continued Body of the letter (the purpose and details) –Tell who you are and why you are writing –Give a fact, detail, or example that supports your request –Give reason to act upon your request or concern –Thank the person for their considerations, reading your letter Closing: (Regards, Sincerely, Yours Truly, From, Thank You) Your signature Your printed name Drafting Continued Writing is Fun!

20. Drafting Example

21. Drafting Citations ReadWriteThink (2003). Students Materials: Letter Generator. Retrieved April 10, 2008, from ReadWriteThink website: http://readwritethink.org/materials/letter_generator/ http://readwritethink.org/materials/letter_generator/ Money Instructor (2005). Writing a Business Letter. Retrieved April 10, 2008, from Money Instructor website: http://www.moneyinstructor.com/docs/pdf/busletexample.pdf http://www.moneyinstructor.com/docs/pdf/busletexample.pdf Drafting Citation

22. Paige Stone ECED 4300 C Dr. Tonja Root Spring 2008 4 th Grade Correspondence Writing: Business Letter Revising/Editing

23. GPS ELA4W2 The student demonstrates competence in a variety of genres. Critical Component: The student produces informational writing (e.g., report, procedures, correspondence) that: e. Excludes extraneous details and inappropriate information.

24. PLO Students will use the completed draft to revise and edit the business letter.PLO

25. Revising/Editing Stage “Fine-tuning” Even when a piece of writing sounds good, it can be revised and edited to be more effective and sound even better! Once the rough draft is complete, re-read and review the piece of writing to improve it.

26. Revising/Editing Stage Look for mistakes. Check spelling and punctuation. Be sure correct grammar is used. Change wording or sentence structure to eliminate confusing statements or to more effectively state.

27. Revising/Editing a Business Letter Be sure all components of the Business Letter are included- –Return and inside addresses –Date –Greeting/salutation –Body and closing –Signature and printed name

28. Revising/Editing a Business Letter Continued Also, be sure the letter is written appropriately for the person it was written for. Give more details if needed.

29. Revising/Editing Example

30. Revising/Editing Citation Letter Writing Guide (2006). Sample Business Letter. Retrieved April 12, 2008, from Letter Writing Guide website: http://www.letterwritingguide.com/ samplebusiness.htm