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Amie Bennett Melissa McKinnon Laken Hatch ECED 4300 A Dr. Tonja Root Fall 2009 Grade 4 Correspondence Writing: Business Letter.

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Presentation on theme: "Amie Bennett Melissa McKinnon Laken Hatch ECED 4300 A Dr. Tonja Root Fall 2009 Grade 4 Correspondence Writing: Business Letter."— Presentation transcript:

1 Amie Bennett Melissa McKinnon Laken Hatch ECED 4300 A Dr. Tonja Root Fall 2009 Grade 4 Correspondence Writing: Business Letter

2 Laken Hatch Prewriting Stage Georgia Performance Standards ELA4W4 The student consistently uses a writing process to develop, revise, and evaluate writing. The student a. Plans and drafts independently and resourcefully.

3 Primary Learning Outcome Student will complete a graphic organizer for writing a business letter.

4 Form of Writing: Business Letter Written in professional form Written in formal language From one organization to another From an organization to individual (visa versa) Business Letters may include: A Compliment Giving an opinion Product Information A Complaint

5 Stage of Writing: Prewriting Getting ready to write stage Up to 70% of writing time needs to be spent in prewriting Read pieces in the same form to develop an intuitive sense of structure. Provide experiences and/or information to use during writing. Root, T. (2008). Retrieved from Dr. Tonja Root’s Website: ECED 4300 on October 22, 2009, from

6 Stage: Prewriting Purpose Reason for writing business letter Audience Who are you writing to? Content Gather information about Recipient or Company

7 APA Citation for Graphic Organizer Business Letter Time for Kids (2004). Time for kids homeworkhelper. Retrieved April 6, 2009 from Time for kids website media/hh/pdfs/ideaorganizers/b usiness_letter_ideaorg.pdf

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9 APA Citation for Published Business Letter Time for Kids (2004). Time for kids homework helper. Retrieved April 11, 2008, from Time for kids website: mediahh/pdfs/ideaorganizers/bu siness_letter_idea.org.pdf

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11 Practice Activity 4 th Grade Whole group activity Complete Business letter graphic organizer Writing prompt Nickelodeon Studios to contest winner

12 Assessment Activity 4 th Grade Individual activity Complete business letter graphic organizer Writing Prompt: Write to PlayStation company requesting information about a new game

13 APA Citation for Power Point Sample Power Point Presentation: Melvinya McGee and Ashley Benjamin Poetry. (n.d.). Retrieved October 25, 2009, from blishedPieces/poetry_&_correspondenc e_Sp_09.htm

14 Amie Bennett Drafting Stage Georgia Performance Standard ELA4W4 The student consistently uses a writing process to develop, revise, and evaluate writing. The student a. Plans and drafts independently and resourcefully.

15 Primary Learning Outcome Student will draft a business letter using their graphic organizer developed during prewriting stage.

16 Form of Writing: Business Letter Written in professional form Written in formal language From one organization to another From an organization to individual (visa versa) Business Letters may include: A Compliment Giving an opinion Product Information A Complaint

17 Stage of Writing: Drafting Use graphic organizer to develop draft Mark “X” to skip lines Label writing “sloppy copy” Organize content into sentences No emphasis on spelling and punctuation

18 Required Parts of a Business Letter Header Writer’s return address Date Month, day, year Inside address Recipient’s address Greeting

19 Required Parts of a Business Letter Body of Letter Purpose of writing Closing Signature Printed name included

20 APA Citation for Published Business Letter Fourth Graders Write Business Letters. (n.d.). Retrieved October 25, 2009, from e/0405%20business%20letters.htm

21 601 Fourth St. Canby, MN January 26, 2005 Canby Chamber of Commerce Canby City Hall 110 Oscar Avenue North Dear Sir or Madam: I am a fourth grade student participating in summer activities in our town. I would like information about summer activities. I am most interested in football, basketball, and dodge ball. Thank you for your help. Sincerely, Josh

22 Practice Activity 4 th Grade Whole group activity Daft business letter using graphic organizer from prewriting stage (Nickelodeon Studios) Remember to place “X” on every other line for the revision stage

23 Assessment Activity 4 th Grade Individual activity Draft business letter using graphic organizer from prewriting stage (PlayStation) Remember to place “X” on every other line for the revision stage

24 Melissa McKinnon Revising Stage Georgia Performance Standard ELA4W4 The student consistently uses a writing process to develop, revise, and evaluate writing. The student b. Revises selected drafts to improve coherence and progression by adding, deleting, consolidating, and rearranging text.

25 Primary Learning Outcome Student will revise their draft of a business letter with focus on adding, changing, rearranging, and deleting.

26 Form of Writing Business Let ter Written in professional form Written in formal language From one organization to another From an organization to individual (visa versa) Business Letters may include: A Compliment Giving an opinion Product Information A Complaint

27 Stage of Writing: Revision Use Proofreaders’ Marks Focusing on adding, changing, rearranging, and deleting Re-read Clarify content

28 APA Citation for a Business Letter Writing the Basic Business Letter: Sample Letters - The OWL at Purdue. (n.d.). Retrieved October 23, 2009, from /resource/653/02/ /resource/653/02/

29 March 16, 2001 Ernie English 1234 Writing Lab Lane Write City, IN Dear Mr. English: The first paragraph of a typical business letter is used to state the main point of the letter. Begin with a friendly opening; then quickly transition into the purpose of your letter. Use a couple of sentences to explain the purpose, but do not go in to detail until the next paragraph. Beginning with the second paragraph, state the supporting details to justify your purpose. These may take the form of background information, statistics or first-hand accounts. A few short paragraphs within the body of the letter should be enough to support your reasoning. Finally, in the closing paragraph, briefly restate your purpose and why it is important. If the purpose of your letter is employment related, consider ending your letter with your contact information. However, if the purpose is informational, think about closing with gratitude for the reader's time. Sincerely, Lucy Letter 123 Winner's Road New Employee Town, PA 12345

30 Practice Activity 4 th Grade Whole Group Activity Revise business letter draft (Nickelodeon Studios) Focus on adding, change, rearrange, and delete Use appropriate Proofreaders’ Marks

31 Assessment Activity 4 th Grade Individual activity Revise business letter draft (PlayStation) Focus on adding, change, rearrange, and delete Use appropriate proofreaders’ marks

32 Laken Hatch, Amie Bennett, Melissa McKinnon Editing Stage Georgia Performance Standard ELA4W4 The student consistently uses a writing process to develop, revise, and evaluate writing. The student c. Edits to correct errors in spelling, punctuation, etc.

33 Primary Learning Outcome Student will edit business letter by proofreading word by word correcting spelling, capitalization, punctuation, and paragraph formation.

34 Form of Writing Business Letter Written in professional form Written in formal language From one organization to another From an organization to individual (visa versa) Business Letters may include: A compliment Giving an opinion Product information A complaint

35 Stage of Writing: Editing Proofreading Focus on correcting spelling, punctuation, capitalization, and paragraph formation Set aside for 1-2 days

36 APA Citation Business L etter Teaching Resources, Children's Book Recommendations, and Student Activities Scholastic.com. (n.d.). Retrieved October 25, 2009, from

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38 Practice Activity 4 th Grade Whole group activity Edit business letter(Nickelodeon Studios letter) Focus on correcting spelling, punctuation, capitalization and paragraph formation Use proofreaders’ mark

39 Assessment Activity 4 th Grade Individual activity Revise business letter (PlayStation) Focus on correcting spelling, punctuation, capitalization and paragraph formation Use appropriate proofreaders’ mark


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