2. Chairman: Joshua D. Cook Team: Taylor Clark, Ben Pomy and Shawn Barnes.

3. Over-view of Rules  Teams MUST register for evaluations/competitions upon arrival Friday night. If a team fails to register, they will not be allowed to participate.  Evaluations will be available for ALL ceremonies, and will be scored as per the guidelines set out in the Ceremonies booklet (Which I will email to all Lodge Chiefs and Section officers. If you would like to see a close example you can see me after the meeting.)  Competitions will be offered in addition to Evaluations in the Pre-Ordeal and Vigil Ceremonies, and are OPTIONAL.  Competitions will be scored from a video tape of the ceremony at a later time by a different set of judges. They will be scored 1 st, 2 nd, and 3 rd, place in each ceremony.  Participation permitting, competitions may be added to the remainder of the ceremonies. In that case, the only medal will be given for the 1 st place team in each ceremony. Certificates will be given for 2 nd and 3 rd place.  The Best Overall Lodge Ceremony Trophy will be awarded as per the scoring guidelines set out in Ceremony Booklet.

4. Judges  Evaluators Each Lodge needs to provide 4 evaluators These should be adults who are knowledgeable about ceremonies (i.e. ceremony team adviser, past participant etc.)  Judges The judges will be picked from the list of evaluators given by each lodge.  Training Evaluator/Judge training will take place in the first training block on Saturday morning. This training is invitation-only for those evaluators and judges provided beforehand by each lodge.  I need to meet with each Lodge Chief after the meeting to discuss providing evaluators.

5. Budget  Ceremonies Staff Patches 100 @ $2.00 (approx.) = $200  Ceremony Competition Medals Option 1 ○ 15 @ $13 (approx. + shipping and ribbons) = ~$150  Printing Materials $50 (covers copying fees, etc)  Office Supplies $50 (covers ink, paper, DVD’s, etc)  Training Materials $50 (covers flip-charts, markers, props, etc).

6. Budget (cont’d)  Total budget $500.  Explanation This estimation is on the high side. This is to provide a buffer on increased shipping costs, rendering fees, ink prices, copying fees, etc. Also, seeing as last year we estimated $750 and spent only $254, my team and I feel that this is a safe and fair number.

7. Needs From Host Lodge  Registration: one table, with four chairs, in the main registration area on Friday night  One table and 5 chairs at each ceremony site. These are for evaluators  A building/shelter which can be used for a ceremonies office. Needs to have access to electricity. This is essential  A map of your camp, with marked areas of ceremony sites and training sites.  Two radios in case someone needs to find me ASAP while I’m walking around, or if I need something for one of my sites. This could make it easier to get required things.  One digital video camera per site. (Maybe not section)

8. Questions, Comments, Concerns? IIf you have any questions please come see me after the meeting. PPlease write this down: Josh Cook ○P○Phone: (865)-438-0860 ○E○Email: Col.cook@yahoo.com IIf you think of anything after the meeting, please feel free to call, text, or email me.