1. Disaster Scenario Exercise for Organizational Planning Chemical Accident FEMA 2010 EXERCISE EXERCISE EXERCISE

2. Purpose Why are we investing this time? Where are we in emergency planning? Who oversees emergency planning in our organization? FEMA EXERCISE EXERCISE EXERCISE

3. Agenda Introductions Modules Hotwash FEMA EXERCISE EXERCISE EXERCISE

4. Introductions  Facilitator(s)  Players 4 EXERCISE EXERCISE EXERCISE

5. Objectives  Create a quality learning environment.  Provide a tool for emergency planning.  Empower our team.  Provide a forum for discussing emergency planning.  Encourage coordination with local emergency managers. 5 EXERCISE EXERCISE EXERCISE

6. Rules for Players  Relax – this is a no-fault, low stress exercise.  Respond based on your current capability.  Allow for artificialities of the scenario – it’s a tool.  Feel free to improvise – think outside the box. FEMA EXERCISE EXERCISE EXERCISE

7. Scenario: Chemical Accident  Chlorine rail accident and release of chlorine gas EXERCISE EXERCISE EXERCISE

8. Emergency Management  Prepare and Protect  Respond  Recover  Mitigate 8 FEMA EXERCISE EXERCISE EXERCISE

9. 9 Prepare & Protect Have a plan and prepare to activate it Gather the planning team Assess hazards, prepare facilities and employees Establish evacuation and shelter-in-place plans Stock and check supplies and first aid Train Emergency Response Teams Coordinate with local and state emergency managers EXERCISE EXERCISE EXERCISE

10.  Click To Play News VNN EXERCISE EXERCISE EXERCISE

11. Prepare & Protect - Discussion  What are the hazards? How do we protect our people?  Who is our team, internally and externally?  How will we communicate? What if systems fail?  What are our needs, for supplies, etc.?  What are needs of employees, customers, members?  What are needs for protecting our organization?  Who do we contact and inform, internally and externally?  What can we do now to recover more quickly later? 11 EXERCISE EXERCISE EXERCISE

12.  Break

13. Respond  Mobilize and position emergency equipment  Evacuate or shelter-in-place  Provide food, water, shelter, medical  Initiate organization continuity plan  Assess and restore damaged services and systems  Coordinate with local responders, government agencies, and other private organizations FEMA EXERCISE EXERCISE EXERCISE

14. Respond  Click To Play News EXERCISE EXERCISE EXERCISE

15. Respond - Discussion  Who’s in charge?  What’s our plan?  Evacuate or shelter-in-place?  How do we identify who is still in the office or at work?  How do we communicate? What is systems are down?  Who is the Point of Contact at local responders, government agencies, and other organizations? 15 EXERCISE EXERCISE EXERCISE

16. Recover  Our organization could be heavily impacted, directly, or  Indirectly if our supply chain is disrupted or our customers or employees are displaced from their homes  Water may not be available  Employees could have damaged homes, or remain home tending to family and to children out of school  Physical and mental health of employees could be a concern. FEMA EXERCISE EXERCISE EXERCISE

17. Recover  Click To Play News EXERCISE EXERCISE EXERCISE

18. Recover - Discussion  What are long-term environmental effects?  How could this affect our operations?  How do we ensure continuity of operations (COOP)?  Can we operate without municipal services or utilities?  Do we have generators and other back-up utilities?  What are our priorities? FEMA EXERCISE EXERCISE EXERCISE

19. Mitigate - Discussion  What hazards have been identified in the community that pose a risk to our organization?  What steps can we take to mitigate risks?  What steps is the community taking to mitigate community- wide risks?  How can our organization work with local officials? EXERCISE EXERCISE EXERCISE

20. Hot Wash  What have you learned during this exercise?  Name five organizational strengths.  Name five organizational weaknesses/gaps.  What should be next steps in planning and preparing?  List and prioritize five short-term and five long-term actions for follow-up. FEMA EXERCISE EXERCISE EXERCISE

21. Federal Planning Resources  www.ready.gov  www.fema.gov  www.preparemybusiness.org  Local Resources 21 EXERCISE EXERCISE EXERCISE

22. 22 For more information on this exercise, contact: FEMA Office of External Affairs, Private Sector Division 500 C St. SW Washington, DC Email FEMA-private-sector@dhs.govFEMA-private-sector@dhs.gov Contact EXERCISE EXERCISE EXERCISE