Presentation on theme: "Early Alert at Sinclair Community College"— Presentation transcript:
1 Early Alert at Sinclair Community College Elizabeth A. PriceEarly Alert CoordinatorStudent Success Planning Services
2 Sinclair Community College An urban community college of 22,000 students in Dayton, Ohio.Sinclair has 2 additional campuses at local YMCAs and a regional campus in Mason, Ohio.Vanguard Learning College by the League for Innovation in the Community CollegeAchieving the Dream: “Community Colleges Count” grant.
3 History of Early AlertA part of the award-winning Student Success Plan software and program designed for at-risk student retention.Implemented the “home-grown” early alert software and program in 2005.Funded by Title III.
4 Presentation Overview Intro and definitionProcess in six stepsBenefitsData processingImplementation ConsiderationsResults
5 Sinclair’s Early Alert System Early Alert is an intervention program that allows faculty to notify advisors/counselors of ANY issues that may affect the success of a student. It is a simple way of assisting students in difficulty find the help they need while taking very little time.Electronic Early Alert notifications are easy ways to promote retention and the success of students in classes.Currently utilized in all DEV courses, English 111, select Math courses, and the First Year Experience courses.“Preventative measure”
6 Creating the LinkFaculty have frequent contact with students enabling them to identify potential problems.Advisors/counselors have the resources available to address problems.The Link: an online system that facilitates communication, provides information on campus and local resources, and records data.
8 Low Homework/Quiz Scores Low Test Scores Personal Concern Other STEP 1Instructor identifies a student or students having difficulty in class:Never Attended ClassExcessive AbsencesTardinessAcademic ConcernLow Homework/Quiz ScoresLow Test ScoresPersonal ConcernOther
9 STEP 2Notification is sent by the instructor through the Student Success Plan (SSP) website.
10 2). Double click on the student’s name until a box appears. 1). Choose the ClassSteven L JohnsonAngela Sinclair ILPMary Q ThomasCharles X Jones EALMargaret Y Tartan CAP2). Double click on the student’s name until a box appears.Click “Send Early Alert.”
11 Select the reason for the early alert Angela SinclairILPYvonne Dorsett10-424Student Success Planning ServicesSelect the reason for the early alertClick “Add/Edit” to insert your suggestions.Opportunity for Comments
12 Click “Send Early Alert.” Angela SinclairILPYvonne Dorsett10-424Student Success Planning ServicesClick “Send Early Alert.”
13 Professors have the option of sending a general information letter to the student
14 An email is automatically distributed to the student’s advisor. STEP 3An is automatically distributed to the student’s advisor. Students without an assigned advisor are automatically distributed to a pre-selected office or individual.Faculty receive an automatic confirming the alert was delivered to the advisor.
15 Student’s name, tartan id, phone number, and address Withdraw
17 Steps to closing an early alert 2nd STEPSteps to closing an early alert
18 STEP 5Student Action PlanOptional: an Action Plan can be created and given to the student.An action plan is a to-do list for the students with target dates the advisor can set.Information about local and campus resources appears providing the student with details, phone numbers and locations.
22 STEP 6Recording the OutcomeThe advisor records any attempt at reaching the student in the system.Any contact with the student should be recorded in the system.When the early alert is resolved, it is also recorded.
25 “Save” to enter comments Insert Comments“Save” to enter comments
26 Yes =Contact was made and student responded by phone, , mail or in person. No further action can be taken.No =Contact was attempted either by phone or . No response from the student. Further action can be taken.
28 Benefits Supports a “team approach” in student retention Less time consuming, easy to useAccessible from anywhere at anytimeFlexible for the faculty and advisor to communicate freelyTracks and records Early Alerts and provides updates to the faculty throughout the processCreates detailed reports at any point during the year: weekly, monthly, annually, or each semester.
33 Initial Questions to Ask Is there a need?Do we have the manpower & financial backing?How will the instructors submit the early alerts?What classes should be included?Do the instructors & advisors support this endeavor?Who would train the faculty and advisors?Who will distribute unassigned early alerts?Who will promote the program & answer questions?
34 ConsiderationsDetermine key players: advisors, faculty, counselors, department chairs, Dean of Students, etc… Get feedback and support.Decide how an early alert program will work best on campus: paper, phone, , internet system.Select pilot classes.Design process, identify participants & duties.Constant and formal review of process.
36 Within the SSP Database System As an important tool within the SSP system for at-risk students, Early Alert contributes to higher retention rates for SSP students than the general “not at-risk” population.
37 Minority students participating in the ILP program have retention rates 8% higher than the general minority population and 21% higher than their non-participating, at-risk counterparts.
38 Post-Transition ILP & Early Alert Coordinator Questions?Sinclair Community College Student Success Planning Services 444 West Third Street Dayton, OhioElizabeth A. Price, M.S.Ed.Post-Transition ILP & Early Alert CoordinatorPhone: (937)Fax: (937)