Presentation on theme: "Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services."— Presentation transcript:
Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services
Sinclair Community College An urban community college of 22,000 students in Dayton, Ohio. Sinclair has 2 additional campuses at local YMCAs and a regional campus in Mason, Ohio. Vanguard Learning College by the League for Innovation in the Community College Achieving the Dream: Community Colleges Count grant.
History of Early Alert A part of the award-winning Student Success Plan software and program designed for at-risk student retention. Implemented the home-grown early alert software and program in Funded by Title III.
Presentation Overview Intro and definition Process in six steps Benefits Data processing Implementation Considerations Results
Sinclairs Early Alert System Early Alert is an intervention program that allows faculty to notify advisors/counselors of ANY issues that may affect the success of a student. It is a simple way of assisting students in difficulty find the help they need while taking very little time. Electronic Early Alert notifications are easy ways to promote retention and the success of students in classes. Currently utilized in all DEV courses, English 111, select Math courses, and the First Year Experience courses. Preventative measure
Creating the Link Faculty have frequent contact with students enabling them to identify potential problems. Advisors/counselors have the resources available to address problems. The Link: The Link: an online system that facilitates communication, provides information on campus and local resources, and records data.
The Early Alert Process In Six Steps
Instructor identifies a student or students having difficulty in class: Never Attended Class Excessive Absences Tardiness Academic Concern Low Homework/Quiz Scores Low Test Scores Personal Concern Other STEP 1
Notification is sent by the instructor through the Student Success Plan (SSP) website. STEP 2
StevenLJohnson Angela SinclairILP MaryQThomas CharlesXJonesEAL MargaretYTartanCAP 2). Double click on the students name until a box appears. Click Send Early Alert. 1). Choose the Class
Angela Sinclair ILP Yvonne Dorsett Student Success Planning Services Select the reason for the early alert Click Add/Edit to insert your suggestions. Opportunity for Comments
Professors have the option of sending a general information letter to the student
An is automatically distributed to the students advisor. Students without an assigned advisor are automatically distributed to a pre- selected office or individual. Faculty receive an automatic confirming the alert was delivered to the advisor. STEP 3
Students name, tartan id, phone number, and address Withdraw
Student Action Plan Optional: an Action Plan can be created and given to the student. An action plan is a to-do list for the students with target dates the advisor can set. Information about local and campus resources appears providing the student with details, phone numbers and locations. STEP 5
Recording the Outcome The advisor records any attempt at reaching the student in the system. Any contact with the student should be recorded in the system. When the early alert is resolved, it is also recorded. STEP 6
Insert Comments Save to enter comments
Yes = Contact was made and student responded by phone, , mail or in person. No further action can be taken. No = Contact was attempted either by phone or . No response from the student. Further action can be taken.
Benefits Supports a team approach in student retention Less time consuming, easy to use Accessible from anywhere at anytime Flexible for the faculty and advisor to communicate freely Tracks and records Early Alerts and provides updates to the faculty throughout the process Creates detailed reports at any point during the year: weekly, monthly, annually, or each semester.
Data Tools Early Alert data provides information on: Total number per semester, for each department Reason per class Resulting action Grade outcome per class
Initial Questions to Ask Is there a need? Do we have the manpower & financial backing? How will the instructors submit the early alerts? What classes should be included? Do the instructors & advisors support this endeavor? Who would train the faculty and advisors? Who will distribute unassigned early alerts? Who will promote the program & answer questions?
Considerations 1.Determine key players: advisors, faculty, counselors, department chairs, Dean of Students, etc… Get feedback and support. 2.Decide how an early alert program will work best on campus: paper, phone, , internet system. 3.Select pilot classes. 4.Design process, identify participants & duties. 5.Constant and formal review of process.
Within the SSP Database System As an important tool within the SSP system for at- risk students, Early Alert contributes to higher retention rates for SSP students than the general not at-risk population.
Minority students participating in the ILP program have retention rates 8% higher than the general minority population and 21% higher than their non-participating, at-risk counterparts.
Questions? Sinclair Community College Student Success Planning Services Sinclair Community College Student Success Planning Services 444 West Third Street Dayton, Ohio Elizabeth A. Price, M.S.Ed. Post-Transition ILP & Early Alert Coordinator Phone: (937) Fax: (937)