1. Destination: E-Advising How We Navigated Towards the Paperless World of Advising. Presented by: Stephanie Bailey, East Carolina University Academic Advisor Jennifer Abbott, East Carolina University Academic Advisor

2. Where It All Began Our Advising Process Before: – Individual Student Appointments Student Folders – Advising Forms – Major Checksheets GPA Calculations Notation – Group Student Appointments Advising Presentation – Orientation – Advising Resources Resource Room Bulletin Boards

3. Input Coordinates What Is Paperless Advising? – Defined as the use of technology to aid with the access and distribution of information used in our advising process by advisors, support staff and students. What is our Advising Process? – Defined as best practice for working with students regarding academic planning and self- development.

4. Set Cruise Control Why Choose Paperless Advising? – 2009 Fiscal Concerns Reduced Operating Budget and Lack of Resources – Increase Efficiency Quicker Access to Information for Both Students and Staff Less Waste Moving Towards the “Future” – Empower Students to have Ownership Of Academic Planning Timeline – Idea Formulated April 2009 – Creation of Electronic Resources/Forms and Website May – June 2009 – Launch of Website June 15 th, 2009 (1 st orientation date) – Problem Solving June 2009 – Spring 2010 – Spring 2010 Student/Staff Focus Group – Spring 2010 Training for Faculty Advisors – Re-launch of Website Based on Student/Staff Feedback – Fall 2010 Launch of HHP Advising Module – Commitment to Paperless Advising: Maintenance Required!

5. Put the Pedal to the Metal How Did We Move to Paperless Advising? – Website, www.ecu.edu/hhp/advisingwww.ecu.edu/hhp/advising – E-forms Checksheets Registration Slips GPA Calculations – Shared Drive E-folders are created for each student, organized by major and advisor, that include a checksheet and registration slips. Other relevant student data like transfer transcripts, email correspondence, GPA calculations, advising notes, etc. are also included.

6. Pit Stop! A Look Under the Hood Technology Used: Technology Used – Self Service Banner (SSB), Internet Native Banner and BIC Report Manager – X-tender – CommonSpot – Shared Drive – Microsoft Word 2007 Save As PDF Developer – Ctrl + Print Screen

7. BEFORE Individual Appointments – Manila Folders in Filing Cabinet – Carbon-Copy Registration Slips Group Advising Sessions – Held in Conference Room – Advisor Responsible for Course Selection Orientation – Major Packets – Spoon Fed Information Advising Resources – Accessed from Advising Center Only AFTER Individual Appointments – E-folders in Shared Drive – E-Registration Slips Group Advising Sessions – Held in Computer Lab – Student Responsible for Course Selection Orientation – New/Transfer Student Zip File Folders – Emphasis on Student Access of Information Advising Resources – Accessed from both Advising Center and Advising Center Website

8. Some Road Bumps and Detours Mixed Formats within Advising Collaborative and Declared Advisors – Impacts the Exchange of Information Technology Learning Curve Adjustment to Personal Advising Habits – Taking Notes – Making Notations on Checksheets – How we Build Rapport

9. Enjoying The Ride No Additional Costs Disbursement of Information Streamlined – More Information Given – Less Repetition – Increased Efficiency with Student Communication Saving Resources Positive Student Response Empowered Students – Meeting Them Where They Are At

10. RECALCULATING!

11. Stephanie’s Second Experience Transitioning a Paper Advising Center to Paperless Advising. – My Point in The Transition  Thoughts So Far: Support Timeframe Viewpoint and commitment from others Finding what works for me: old and new tools using Off Road: Going from Paperless to Paper and Back Again!

12. Brainstorm Session: Think about questions/ Pair up/ Share Ideas  –Could “paperless advising” be possible in your environment? Is it a realistic transition? –What timeframe would you need? –What type of personnel (supervisor/ staff/ faculty) support would be required? –What types of resources would you need/ want to “convert”? –What kind of technology is available to you? How could you use said technology for paperless advising in your center?

13. Arrival At Destination!