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New Advisor Training Information for the New Advisor Spring 2012 Bette Harris, Director Academic Success Center (Junior Division)

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Presentation on theme: "New Advisor Training Information for the New Advisor Spring 2012 Bette Harris, Director Academic Success Center (Junior Division)"— Presentation transcript:

1 New Advisor Training Information for the New Advisor Spring 2012 Bette Harris, Director Academic Success Center (Junior Division)

2 University of Louisiana at Lafayette Academic Success Center, Lee Hall Advising using the Portal (ULink) ULink is the University’s student information system. Students have access to update their address, obtain unofficial transcripts, grade reports, class schedules, register for classes and check on financial aid status advisor information, holds, transfer credit, etc.

3 University of Louisiana at Lafayette Academic Success Center, Lee Hall Advisor Code In order to remove the Advising Hold an advisor must have Advisor Access. Fill out the Request for Advisor Code form, found on the second page of the final test, however it can also be found on page 3 of the Advisor Handbook. Send completed form to Bette Harris, Academic Success Center. As soon as advisor training attendance is verified, you will receive an with your Advisor Code giving you access to the Student Advising Profile.

4 University of Louisiana at Lafayette Academic Success Center, Lee Hall Student Advising Profile ULink UCS username and password Help Desk, Stephens Hall Room 201

5 University of Louisiana at Lafayette Academic Success Center, Lee Hall Student Advising Profile In order to access Student Advising Profile you must have Advisor Authorization.

6 University of Louisiana at Lafayette Academic Success Center, Lee Hall Student Advising Profile Advisee List may be selected from this page

7 University of Louisiana at Lafayette Academic Success Center, Lee Hall Student Advising Profile

8 University of Louisiana at Lafayette Academic Success Center, Lee Hall Student Advising Profile Only UL Lafayette courses are listed. Do not print transcripts for students.

9 University of Louisiana at Lafayette Academic Success Center, Lee Hall Student Advising Profile Encourage students to take care of Holds affecting registration before their appointment time.

10 University of Louisiana at Lafayette Academic Success Center, Lee Hall Student Advising Profile

11 University of Louisiana at Lafayette Academic Success Center, Lee Hall Student Advising Profile Transcripts are divided by institutions and by dates of attendance. If courses are not evaluated, you may check with the Transfer Coordinator in the student’s college.

12 University of Louisiana at Lafayette Academic Success Center, Lee Hall Student Advising Profile If a student has dropped a course with a “W”, the course will still be listed. If the drop has been processed, the last semester of the transcript will show a “W”.

13 University of Louisiana at Lafayette Academic Success Center, Lee Hall Student Advising Profile Records will show the CLID that lifted the Student’s Academic Advising Hold.

14 University of Louisiana at Lafayette Academic Success Center, Lee Hall Student Advising Profile Anyone using an advisor’s CLID and password will have access to the advisor’s and, in the near future, personal information Including their pay stub.

15 University of Louisiana at Lafayette Academic Success Center, Lee Hall Student Advising Profile Always begin a new advising session by going back to Student Advising Profile. To logout, close the Advising Profile window and click Logout.

16 University of Louisiana at Lafayette Academic Success Center, Lee Hall Your Role as an Advisor Be Available –Office hours –Communicate with advisees Be Interested –Questions about academics –Questions about transition, career, etc. Be Informed –Curriculum –Resources

17 University of Louisiana at Lafayette Academic Success Center, Lee Hall Advisee’s Role Make appointment & be prepared –Complete blue advising form –Check pre & co-requisites Recognize abilities & time constraints –Working 20 hrs./12 credits –Working 30 hrs./9 credits

18 University of Louisiana at Lafayette Academic Success Center, Lee Hall Advising Calendar March 12 – 23, 2012 Summer/Fall ‘12 Advising March 19 - Registration begins March 26 – April 30 Advising during office hours

19 University of Louisiana at Lafayette Academic Success Center, Lee Hall Where to Get Help Bulletin Advisor Handbook pdf ULink Students’ folder When in doubt, ask

20 University of Louisiana at Lafayette Academic Success Center, Lee Hall Specific Responsibilities Selection of Appropriate Courses –Is class required? –Does student have pre or co-requisites? –Is schedule balanced & appropriate? Awareness of Student’s Academic Status –Probation (must have 2.0 GPA) –Financial Aid –TOPS (24 credits in Fa & Sp semesters)

21 University of Louisiana at Lafayette Academic Success Center, Lee Hall Specific Responsibilities Cont. Policy and Procedures –Department (eg. semester course is offered) –University (eg. Upper Division requirements) AdvisorHandbook.pdfAdvisorHandbook.pdf, pg. 17. Awareness of Campus Resources –Learning Center (free tutoring, online tutoring) –Career Center (free online testing) –Writing Center

22 University of Louisiana at Lafayette Academic Success Center, Lee Hall Test To receive Advisor Training credit (for advising awards) please right click here and select “Open Hyperlink”. After completion, save the file as your name; then attach the file in an to or print and send your answers through campus mail to Bette Harris c/o Academic Success Center.right click here

23 University of Louisiana at Lafayette Academic Success Center, Lee Hall For your participation in Advisor Training Enjoy being an Advisor!


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