1. 1 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Project Walkthrough: Multi-Currency Receipts Multi-Currency Receipts

2. 2 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Overview Generating Multi-currency Extension Records Accounts Receivable Multi-currency Extensions Extend A/R Cash (Multi Curr) (cv_sl_cash_mc) Extend A/R Refunds (Multi Curr) (cv_sl_refund_mc) Cash Receipts Cash Receipts Overview Additional Options Note Cash (sl_cash_entry) Direct Debit Generation (sl_direct_debit_gen) Enquiring upon Posted Transactions Transactions (sl_open_item_enq) Period Transactions (cb_transaction_enq) Cash Audit Trail (sl_cash_audit) Housekeeping Period-End (sl_period_end) Transactions (sl_open_item_enq) Overview Generating Multi-currency Extension Records Accounts Receivable Multi-currency Extensions Extend A/R Cash (Multi Curr) (cv_sl_cash_mc) Extend A/R Refunds (Multi Curr) (cv_sl_refund_mc) Cash Receipts Cash Receipts Overview Additional Options Note Cash (sl_cash_entry) Direct Debit Generation (sl_direct_debit_gen) Enquiring upon Posted Transactions Transactions (sl_open_item_enq) Period Transactions (cb_transaction_enq) Cash Audit Trail (sl_cash_audit) Housekeeping Period-End (sl_period_end) Transactions (sl_open_item_enq) Contents

3. 3 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Licensing the project DA0814 (Multi-currency receipts) provides the following functionality enhancements to your system: Cash receipts and refunds can be entered against a customer account in a currency that may be different to the original invoice currency, the bank currency and the base currency The cash transaction currency code and the transaction amounts (in the cash transaction currency) are posted to the Open Item file The transaction payment currency and amount are posted to the Cash Management bank account via Accounts Receivable Licensing the project DA0814 (Multi-currency receipts) provides the following functionality enhancements to your system: Cash receipts and refunds can be entered against a customer account in a currency that may be different to the original invoice currency, the bank currency and the base currency The cash transaction currency code and the transaction amounts (in the cash transaction currency) are posted to the Open Item file The transaction payment currency and amount are posted to the Cash Management bank account via Accounts Receivable Overview

4. 4 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Generating Multi-Currency Extension Records

5. 5 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Two conversion options are provided with the introduction of Multi- Currency Receipts for the following types of Accounts Receivable transactions: Cash Refunds Two conversion options are provided with the introduction of Multi- Currency Receipts for the following types of Accounts Receivable transactions: Cash Refunds Accounts Receivable Multi-currency Extensions

6. 6 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 This option allows multi-currency extension records to be created for all Accounts Receivable cash batches on file at the time DA0814 is licensed It is recommended that you run this option as a test first – any errors generated and reported to the System Log can then be corrected When you are satisfied that the conversion runs without generating any errors, rerun the conversion leaving the Run in test mode? checkbox blank – to update the Accounts Receivable Cash file with the currency extension record ‘mc’ Extend A/R Cash (Multi Curr) (cv_sl_cash_mc)

7. 7 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 As for cash batches, this option allows multi- currency extension records to be created for all Accounts Receivable refund batches on file at the time DA0814 is licensed Again, it is recommended that you run this option as a test first – any errors generated and reported to the System Log can then be corrected When you are satisfied that the conversion runs without generating any errors, rerun the conversion leaving the Run in test mode? checkbox blank – to update the Accounts Receivable Refund file with the currency extension record ‘mc’ Extend A/R Refund (Multi Curr) (cv_sl_refund_mc)

8. 8 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Cash Receipts

9. 9 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 The Multi-Currency Receipts enhancements remove the currency restrictions on booking cash receipts to an account by allowing cash receipts to be booked against a customer’s account in in a currency that may be different to: the customer currency the original invoice currency the bank currency and the base currency The example on the following slides demonstrates a euro (EUR) credit card receipt being booked to a dollar bank account (USD) against an account denominated in francs (FRF) The underlying base currency is in sterling (GBP) Note: Simpler receipt combinations are available but are not detailed in this walkthrough The Multi-Currency Receipts enhancements remove the currency restrictions on booking cash receipts to an account by allowing cash receipts to be booked against a customer’s account in in a currency that may be different to: the customer currency the original invoice currency the bank currency and the base currency The example on the following slides demonstrates a euro (EUR) credit card receipt being booked to a dollar bank account (USD) against an account denominated in francs (FRF) The underlying base currency is in sterling (GBP) Note: Simpler receipt combinations are available but are not detailed in this walkthrough Cash Receipts Overview

10. 10 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Note: The enhancements detailed in the following slides are also applicable to the following options: Refunds (sl_refunds) Combined Sales/Cash Receipts (sl_cb_combined) Note: The enhancements detailed in the following slides are also applicable to the following options: Refunds (sl_refunds) Combined Sales/Cash Receipts (sl_cb_combined) Additional Options Note

11. 11 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Cash (sl_cash_entry) Enter your cash batch number or F6-Next to generate the number automatically and CR-Accept Enter or browse for the Bank Code With Multi-currency receipts installed, the Bank Currency is displayed for reference

12. 12 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Cash (sl_cash_entry) As before, the default Item number is displayed and can be amended if required

13. 13 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Cash (sl_cash_entry) Enter or browse to select the customer Account number From this point, it is possible to CR-Accept and move to the cash header information Optionally, you can enter the Item Amount And Currency code – which can also be selected via Browse

14. 14 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Cash (sl_cash_entry) The transaction amount (Item Amount) can be entered in any currency from the Currency file, irrespective of the bank and customer currency This example demonstrates a euro (EUR) credit card receipt (the credit card details are entered later – see slide 26) Being posted to a dollar (USD) bank account Against a customer account denominated in francs (FRF) – demonstrated on the next window Again, from this point, it is possible to CR- Accept and move to the cash header information, alternatively, if you know the dollar value of the transaction, i.e. the Bank Value...

15. 15 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Cash (sl_cash_entry) …you can enter the value in this field – this will be the value posted to the bank account in Cash Management

16. 16 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Cash (sl_cash_entry)...and currency are carried forward from the previous input screen The transaction value... The values in the currency of the customer account are calculated from the item value and the exchange rate defined in the Currency file FRF 4167.95 = EUR 635.30 * 6.55957 The values in the currency of the customer account are calculated from the item value and the exchange rate defined in the Currency file FRF 4167.95 = EUR 635.30 * 6.55957 The base currency values are also calculated from the item value and exchange rate defined in the Currency file GBP 409.53 = EUR 635.30 * 0.64452 The base currency values are also calculated from the item value and exchange rate defined in the Currency file GBP 409.53 = EUR 635.30 * 0.64452 To allocate the cash receipt against the open items on the Customer account, select F6- Automatic

17. 17 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Cash (sl_cash_entry) For this example, invoice number 794 has been selected Note that the transaction currency is displayed automatically However, you can toggle the display between the transaction, customer account and original item currencies by selecting F13-Switch

18. 18 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Cash (sl_cash_entry) The total amount allocated is recorded in this field To check the exchange rate between the transaction currency and the customer currency, select F11-More

19. 19 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Cash (sl_cash_entry) To display the F11 Extra option selection window Then select the option Display/Amend exchange rates and CR-Select Note: This window also enables you to i) enter the transaction using the customer’s account currency (select Change Allocation Currency), ii) clear all the cash allocations entered (select Clear current cash allocations) – you can then re-enter the cash allocations as required, iii) reset the exchange rates to those held in the Currency file – if you have amended the exchange rates (select Reset Exchange Rates)

20. 20 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Cash (sl_cash_entry) All the currency exchanges used in this particular transaction can be viewed / amended as required As we want to check the exchange rate between the transaction and the customer currency we select EUR to FRF rate then CR-Select All the currency exchanges used in this particular transaction can be viewed / amended as required As we want to check the exchange rate between the transaction and the customer currency we select EUR to FRF rate then CR-Select

21. 21 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Cash (sl_cash_entry) In this example the rate is fixed so we cannot amend it – CR-Continue then ESC-Exit to return to the cash header information (unless you wish to check / amend another exchange rate)

22. 22 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Cash (sl_cash_entry) When we try to accept these cash transaction values, a warning is displayed The difference of 0.02 is the result of the transaction value in FRF 4167.95 being calculated from the EUR transaction value of 635.40 EUR 635.40 * 6.55957 = 4167.95 and the invoice value in the account currency (FRF) of 4167.97 Note: 4167.97 (FRF Invoice value) / 6.55957 (Exchange rate) = 635.40 (EUR transaction value) The difference of 0.02 is the result of the transaction value in FRF 4167.95 being calculated from the EUR transaction value of 635.40 EUR 635.40 * 6.55957 = 4167.95 and the invoice value in the account currency (FRF) of 4167.97 Note: 4167.97 (FRF Invoice value) / 6.55957 (Exchange rate) = 635.40 (EUR transaction value) You can select to: write off this difference or adjust the account currency amount You can select to: write off this difference or adjust the account currency amount

23. 23 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Cash (sl_cash_entry) If you select to write off the difference (F4 from the popup warning window), the difference is written to this field

24. 24 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Cash (sl_cash_entry) If you select to adjust the account currency amount (the FRF amount) (F8 from the popup warning window), the account amount is adjusted to match the difference In this example, the account currency amount is increased by 0.02 When entering a cash receipt, if the base currency is different to the transaction currency and the bank currency (as in this example), the local amount is made available for amendment – amend the local amount if required

25. 25 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Cash (sl_cash_entry) The exchange difference is calculated automatically, if applicable

26. 26 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Cash (sl_cash_entry) If Cash Receipts (DA0538) is installed, you are prompted to enter the receipt details

27. 27 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Cash (sl_cash_entry) Confirming the cash details returns you to the Cash entry window where you are prompted to enter a new item Note that the total in the customer’s currency is now available

28. 28 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 You can continue to enter as many items as required into the batch – however, if you need to amend an item F8-Select, position the cursor against the item you wish to amend and CR-Accept, this will take you to the cash header information for that item Cash (sl_cash_entry) ESC-Exit when you have finished entering all the items into the batch and are ready to post the batch

29. 29 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Direct Debit Generation (sl_direct_debit_gen) This option has been enhanced to allow either single or multiple currency batches to be produced Note: Enter the base currency code if local customers only are to be selected for the batch If SLDDSING is set to YES, only single currency batches are allowed – the Account currency field is made available to enter to currency code required for the batch

30. 30 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Enquiring upon Posted Transactions

31. 31 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Transactions (sl_open_item_enq) This option has been enhanced to allow an enquiry on the transaction amounts in the local currency as well as any alternate currencies The transaction amounts in the base currency are displayed as standard – select F4-Other to display the amounts in other currencies With Multi-currency receipts installed you can also view the transaction details – highlight the item required... …and select F12-More

32. 32 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Transactions (sl_open_item_enq) …to display the Menu for the list of F12 options From this window select ‘Transaction details’...

33. 33 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Transactions (sl_open_item_enq) …to view the transaction currency... …the transaction amount – in the transaction currency... …and the bank details

34. 34 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Period Transactions (cb_transaction_enq) With Multi-currency receipts installed, select F4-Toggle to view the transaction payment currency and amount and the statement item currency and amount This option shows the Accounts Receivable cash receipt example posted to the Cash Management dollar bank account Note: This additional functionality is also available for the enquiry option Future Transactions (cb_future_trans)

35. 35 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Cash Audit Trail (sl_cash_audit) With Multi-currency receipts installed, the payment......base...

36. 36 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Cash Audit Trail (sl_cash_audit)...transaction... …and account currencies, and values are detailed on the Cash Audit Trail Note: The transaction currency, and cash/ receipt amounts and unallocated amounts in the transaction currency are also available for printing on statements

37. 37 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Housekeeping

38. 38 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 The results of a period end run can be seen on the next slide (Transactions (sl_open_item_enq)) Period-End (sl_period_end) This option has been enhanced for balance forward accounts to drop individual transactions from the Open Item file and replace them with a single item for the total debt for each transaction currency for each ageing period specified

39. 39 of 39 3.1: Multi-Currency Receipts / DA0814 Last updated: 05-00 Transactions (sl_open_item_enq) With Multi-currency receipts installed, for this balance forward account the period-end has dropped individual transactions from the Open Item file and replaced them with a single item for the total debt for each transaction currency for each ageing period specified