1. 1 of 12 DA1244 Retrospective AR & AP Statements Last updated: March-2004 DA1244 Retrospective AR & AP Statements

2. 2 of 12 DA1244 Retrospective AR & AP Statements Last updated: March-2004 Overview Overview of Retrospective AR & AP Statements With your system set up to use Retrospective AR & AP Statements, functionality is provided that is useful during an audit when comparisons are made between the system being audited and the customer’s or supplier's system: Printed values on statements can be 'rolled back' to the Statement date, i.e. the value printed is the value as at the Statement date – transactions with a posted date later than the statement date are not printed The Accounts Receivable and Accounts Payable Listings can print the status and value of each transaction on a particular date Note that only items within the transaction files can be reported on, i.e. the system keys xxBFORWARD must be set to NO and archiving must not have been carried out Overview of Retrospective AR & AP Statements With your system set up to use Retrospective AR & AP Statements, functionality is provided that is useful during an audit when comparisons are made between the system being audited and the customer’s or supplier's system: Printed values on statements can be 'rolled back' to the Statement date, i.e. the value printed is the value as at the Statement date – transactions with a posted date later than the statement date are not printed The Accounts Receivable and Accounts Payable Listings can print the status and value of each transaction on a particular date Note that only items within the transaction files can be reported on, i.e. the system keys xxBFORWARD must be set to NO and archiving must not have been carried out

3. 3 of 12 DA1244 Retrospective AR & AP Statements Last updated: March-2004 Retrospective Statements

4. 4 of 12 DA1244 Retrospective AR & AP Statements Last updated: March-2004 Statements – Accounts Receivable This option has been modified to allow the statements to be printed as of a selected statement date With the system key SLRETSTAT set to YES, the statements can be printed retrospectively You can specify a retrospective date in this field You can age against the system date as well as the invoice and due dates The transactions printed on the statement are those with a posted date not later than the entered Cutoff due date and the entered Statement date – transactions with a posted date later than the Statement date are not printed

5. 5 of 12 DA1244 Retrospective AR & AP Statements Last updated: March-2004 Statements – Accounts Payable This option is NEW – as for Accounts Receivable Statements, it allows you to print the statements as of a selected statement date The functionality for producing supplier statements is identical to producing customer statements and as for Accounts Receivable Statements, with the system key PLRETSTAT set to YES the statements can be printed retrospectively (see slide 4)

6. 6 of 12 DA1244 Retrospective AR & AP Statements Last updated: March-2004 Retrospective Statements – Example

7. 7 of 12 DA1244 Retrospective AR & AP Statements Last updated: March-2004 Retrospective Accounts Receivable Statements A customer statement at the end of March 2003 shows: Date Invoice Amount Open 05/03/03 1234 117.50 117.50 10/03/03 3001 500.00 300.00 15/03/03 CS003 -200.00 0.00 Amount Due: 417.50

8. 8 of 12 DA1244 Retrospective AR & AP Statements Last updated: March-2004 Cash is received during April – the April 2003 statement shows: Date Invoice Amount Open 05/03/03 1234 117.50 0.00 10/03/03 3001 500.00 300.00 15/03/03 CS003 -200.00 0.00 02/04/03 CS102 -117.50 0.00 Amount Due: 300.00

9. 9 of 12 DA1244 Retrospective AR & AP Statements Last updated: March-2004 The statement is run retrospectively to the end of March – the March 2003 statement shows: Date Invoice Amount Open 05/03/03 1234 117.50 117.50 10/03/03 3001 500.00 300.00 15/03/03 CS003 -200.00 0.00 Amount Due: 417.50  The cash received during April has been ‘rolled back’ – it is not shown on the statement

10. 10 of 12 DA1244 Retrospective AR & AP Statements Last updated: March-2004 Open Item Listings

11. 11 of 12 DA1244 Retrospective AR & AP Statements Last updated: March-2004 Accounts Receivable Listing This option has been modified to allow only open items and their status at a particular cut-off date to be printed To only print transactions up to a particular date you can type in the cutoff date required – the status and value of each transaction as at this date are printed however transactions with a posted date later than this date are not printed

12. 12 of 12 DA1244 Retrospective AR & AP Statements Last updated: March-2004 Accounts Payable Listing This option has also been modified to allow only open items and their status at a particular cut-off date to be printed The functionality is identical to the enhancements provided for the Accounts Receivable Listing (see slide 11)