1. 1 On-site Training for Ohio’s New State Tests: Test Administration

2. High-level Agenda Topics 2 Test Administration, Test Schedule, Testing Times District and School Responsibilities PearsonAccess next Management of Materials Administrative Tasks to Complete Before, During, and After Testing Student Readiness Accessibility Features and Accommodations Resources

3. PBA Test Administration Flowchart 3 Part 1Part 2

4. PBA Test Administration Flowchart 4 Note: This diagram illustrates grades 6–8.

5. EOY Test Administration Flowchart 5 Note: This diagram illustrates grade 7 and high school.

6. Test Schedule for Ohio 6 2015: Spring Testing Windows for English Language Arts and Math ComponentAdministration Dates Part 1: Performance-Based Assessment (PBA)  Computer-based February 16 th through March 20 th  Paper-based February 16 th through March 6 th Part 2: End-of-Year (EOY)  Computer-based April 13 th through May 15 th  Paper-based April 13 th through May 1 st

7. Guidelines for Administration Time 7 Task Time to be Allotted for an Administration Preparing for testing (includes reading instructions to students and answering questions) 10 minutes Distributing test material 5 minutes Unit testing time 60–90 minutes* Completing end-of-unit activities, including closing units, collecting test materials, and administering a student survey (after EOY) 5–15 minutes *Depending on unit and subject—refer to Unit Guidelines and Schedule table in the Test Coordinator Manual for each Unit Time. Decisions for dismissing students are made at the local level.

8. Testing Times 8

9. Guidelines for Administration Time 9 Guidelines for Administration Time (continued) Provide all students with the entire amount of Unit Testing Time. Once the Unit Testing Time has elapsed, the unit must end. A student may be allowed an extended time accommodation only if listed in his or her IEP, 504 Plan, or EL Plan. Refer to the TCM for state-specific procedures for students to follow after a student’s test has been submitted. http://parcconline.org/assessment-administration-guidance

10. Make-Up Testing 10 Students who are absent, become ill, or who can no longer test because of classroom, school, or technical interruptions during original units, may utilize make-up testing. Test security and administration protocols apply. School Test Coordinators will establish the make-up testing schedules for their schools. Units must be taken in order for make-up testing. Students who were absent may return on the day Unit 2 is given, and that student must take Unit 2. Unit 1 will be given during make-up testing. Only the student who misses all Units will take the Units in order if they return within the window. Must occur during the testing window.

11. Guidelines for Breaks 11 Breaks Between units, scheduled breaks should occur. During a unit, short “stand-and-stretch” breaks may be permitted at the discretion of the Test Administrator. Students with accommodations can receive breaks according to their IEP. Example EOY (ELA/L Administration): 8:00 a.m. – 10:00 a.m.Unit 1 10:00 a.m. – 10:15 a.m.Scheduled Break 10:15 a.m. – 12:15 p.m.Unit 2

12. High-level Agenda Topics 12 Test Administration, Test Schedule, Testing Times District and School Responsibilities PearsonAccess next Management of Materials Administrative Tasks to Complete Before, During, and After Testing Student Readiness Accessibility Features and Accommodations Resources

13. Steps Your State, District and School Test Coordinators Will Do to Prepare for PARCC Computer-based Tests*: 1.The district will work with School Test Coordinators to import the Student Registration File for both the PBA and EOY Administrations. 2.Import student’s Personal Needs Profile (PNP) information. 3.Create additional users accounts for district/school staff. 13 PearsonAccess next : District and School Responsibilities

14. 14 PearsonAccess next : District and School Responsibilities * Check your state policy in the PARCC Test Coordinator Manual or Test Administrator Manual for the person responsible for completing the importing processes, including the Student Registration Import process. Organization Participation File Organization File Import 9/1–10/17 Student Registration PNP File Import Prior to Proctor Caching

15. Steps to Prepare for PARCC Computer-based Tests: 1.Create, manage, and edit test sessions. 2.Train Test Administrators on how to manage and monitor Test Sessions in PearsonAccess next. 3.Pre-cache test content (this refers to the Proctor Cache). https://parcc.tms.pearson.com 4.Avocet manuals PearsonAccess next : District and School Responsibilities 15

16. High-level Agenda Topics 16 Test Administration, Test Schedule, Testing Times District and School Responsibilities PearsonAccess next Management of Materials Administrative Tasks to Complete Before, During, and After Testing Student Readiness Accessibility Features and Accommodations Resources

17. 17 PearsonAccess next

18. 18 PearsonAccess next – Login

19. 19 PearsonAccess next – Home

20. 20 PearsonAccess next – Home

21. 21 PearsonAccess next – Home

22. 22 Organization Participation File Import State personnel will import Organization Participation File information into PearsonAccess next : Use the Organization Participation Field Definitions document to create your file. Import the file through Importing/Exporting Data in PearsonAccess next.

23. Organization Participation 23 Verify that your school is participating in PBA and EOY administrations in PearsonAccess next : 1.Click the “Setup” Button and select “Organizations”. 2.Under “Find Organizations” type in the name of your organization and click the “Search” button. 3.From the Results check the name of your organization. 4.From the “Select Tasks” dropdown menu check "Manage Participation" and click the “Start” button. 5.Verify that the “Participating” box is checked. 6.Verify this is checked in both PBA and EOY administrations.

24. User Roles - PearsonAccess next users must be assigned roles. Permissions - Each User Role contains a set of permissions that determine which tasks that specific User Role can perform in PearsonAccess next. Permissions are bundled into User Roles. Conferrability defines the list of roles that one user can grant (confer) to another user account during user account management. User Accounts 24

25. Base Roles have been created with abilities that generally align to the organization level and title of the user. A user account needs at least one base role to be functional. State Role – Assigned to state-level user accounts. District Test Coordinator Role – Assigned to District Test Coordinator user accounts. Non-School Institution Test Coordinator Role – Assigned to Non-School Institution Test Coordinator user accounts (Same abilities as District Test Coordinator). NOTE: Despite the “non-school” description in this role, it is the proper role for community schools based upon the software’s functionality. The language, however, does NOT reflet Ohio’s perspective on community school status. School Institution Test Coordinator Role – Assigned to School Test Coordinator user accounts. Test Administrator Role – Assigned to users who will administer computer-based tests. Technology Coordinator Role – Assigned to users who will support technology for computer-based tests. User Accounts – Base Roles 25

26. Add-on Roles have been created to enable states to continue with their current policies and abide by state-specific laws. Each state has the option to create user accounts with Add-on Role assignments. Organization Role –Assigned to users who will create and modify organizations within PearsonAccess next. Enrollment Role – Assigned to users who will set an organization as participating in a test administration and enter enrollment counts. Request Additional Order Role – Assigned to users who will place an additional order. Approve Additional Order Role – Assigned to users who will approve an additional order. Delete Student Role – Assigned to users who will be able to delete students from PearsonAccess next. Sensitive Data Role – Assigned to users who will be able to view and edit Student Sensitive Data. Do Not Report Role – Assigned to users who will be able to mark students tests as Do Not Report. PNP Role – Assigned to users who will submit a personal needs profile through PearsonAccess next. User Accounts – Add-on Roles 26

27. User’s role will determine the functionality the user can access. User Role Matrix can be found on the Support page of PearsonAccess next. User Role Matrix 27

28. Authorized district and school personnel will be able to create individual staff user accounts within PearsonAccess next manually or by importing a file. 28 User Interface for Creating User Accounts

29. Create / Edit Users: Allows authorized personnel to view and update existing accounts, as well as create new accounts manually. Editing User Accounts 29

30. A user’s role and organization will determine the functionality they can access. Manually Creating a New User Account 30

31. Importing a User File: User accounts may also be created or maintained by importing a User File; this is especially helpful when working with accounts in bulk quantities. Creating New User Accounts Through a File Import 31

32. Resources: Creating New User Accounts – Templates 32

33. Import a User File for processing at Setup > Import/Export Data > select Import/Export Data from the Task box > click Start. Importing a User File 33

34. PARCC Customer Support agents can: – Reset passwords. – Unlock accounts for LEA/District Test Coordinator accounts. Agents cannot: – Create accounts. – Lock/unlock accounts other than LEA/District Test Coordinator accounts. – Update email addresses. – Delete/undelete accounts. Customer Support for User Accounts 34

35. Check for Understanding ?

36. Ten-Minute Break 

37. High-level Agenda Topics 37 Test Administration, Test Schedule, Testing Times District and School Responsibilities PearsonAccess next Management of Materials Administrative Tasks to Complete Before, During, and After Testing Student Readiness Accessibility Features and Accommodations Resources

38. Management of Paper- Based Test Materials 38

39. 39 Management of Paper- Based Test Materials

40. 40 Management of Paper- Based Test Materials

41. High-level Agenda Topics 41 Test Administration, Test Schedule, Testing Times District and School Responsibilities PearsonAccess next Management of Materials Administrative Tasks to Complete Before, During, and After Testing Student Readiness Accessibility Features and Accommodations Resources

42. Before, During, and After Testing 42 Before During After 3 months 2 months 1 month 2 weeks 1 week Day of Expected tasks Contaminated and damaged materials Security breaches Safety threats and severe weather Day of 1 week after Within final week

43. Before, During, and After Testing: Administration Checklist 43

44. Before, During, and After Testing: Administration Checklist 44

45. Check for Understanding ?

46. High-level Agenda Topics 46 Test Administration, Test Schedule, Testing Times District and School Responsibilities PearsonAccess next Management Materials Administrative Tasks to Complete Before, During, and After Testing Student Readiness Accessibility Features and Accommodations Resources

47. Introduction TestNav 8 Tutorial Student Tutorials Sample Items Practice Tests PaperOnlineDurationScored TestNav 8 Tutorial NoYes30 MinutesNo Student Tutorials Yes 30 MinutesNo Sample ItemsNoYesN/ANo Practice TestsYes 60 MinutesIn November

48. 48

49. Tutorial Options 49 Tutorials Available to Review: TestNav 8 Tutorial Equation Editor Text to Speech – available for both ELA/L* and Math Graphing Calculator Printable Paper-Based Student Tutorials Online Student Tutorials * ELA/L text-to-speech test edition is only available for students with disabilities meeting the requirements for this accommodation.

50. TestNav 8 Tutorial 50 This tutorial will familiarize students with navigating TestNav 8, the computer-based environment for PARCC assessments. It is recommended to view the TestNav 8 Tutorial before the Sample Items, Student Tutorials, and Practice Tests. The tutorial overview describes features available while taking a test, including the following topics: Moving Through the Test and Understanding the Toolbar Use of the Tools Item Types

51. Student Tutorials 51 These tutorials will provide a sample of test items contained in the PARCC assessment and are intended to familiarize students with each item type in the paper assessment and/or within the online testing environment. They will be available in certain grade bands and no scoring rubrics will be available. Item types include: drag-and-drop multiple select text highlighting open response equation editor

52. Student Tutorials 52 ELA/L Online ELA/L Paper Math Online Math Paper Grade Bands 6–8 3–5 HS 3–5 6–7 8 8 HS 6–8 3–5 HS 6–8 3–5 HS

53. Sample Items 53 These provide an additional sample of test items contained in the PARCC assessments. These will be provided in computer-based format; grade bands 3–5, 6–8, and High School; and in both ELA/L and Math. Scoring rubrics are provided with each sample set to review the scoring expectations. Purpose of Sample Items: Provide students, teachers, and parents the opportunity to interact with some of the functionality of the tools in TestNav 8. Allow students to work with the different types of item responses that will be on the PARCC assessments.

54. Practice Tests 54 Purpose of the Practice Tests: Provide a critical step for students, educators, and schools to transition to new assessment content. Developed so students can have a hands-on experience. Available in paper-based and computer-based format. Provide teachers and administrators a tool to generate student performance data to inform instructional improvements and professional development. Create an understanding of the full length assessment. http://parcc.pearson.com/practice-tests/

55. Practice Tests 55 Timeline for Practice Tests: 1.PearsonAccess next available now. 2.Web-based and paper-based schedule: GradesPBA ELA/LPBA MathEOY ELA/LEOY Math Online PearsonAccess next 3, 4, 5, 6, 7, and 8 Available NowJanuary Available Now HS Available NowJanuary Available Now Online Web-based 3, 4, 5, 6, 7, and 8 Available NowJanuary Available Now HS Available NowJanuary Available Now Paper 3, 4, 5, 6, 7, and 8 November/DecemberJanuary November/December HS November/DecemberJanuary November/December http://parcc.pearson.com/practice-tests

56. Practice Tests 56 Scoring availability for computer-based practice tests: Electronic scoring capability for ELA/L PBA and Math EOY will be available in November. Electronic scoring capabilities will be available for all other forms on their posted date. The PARCC ELA/L summative assessments include one prose constructed response item for each of the tasks that appears on the PBA component. Teachers can score the three prose constructed responses by referring to scoring rubrics: Learn more about rubrics.Learn more about rubrics. http://parcconline.org/samples/ELA

57. An Hour for Lunchtime! 

58. High-level Agenda Topics 58 Test Administration, Test Schedule, Testing Times District and School Responsibilities PearsonAccess next Management of Materials Administrative Tasks to Complete Before, During, and After Testing Student Readiness Accessibility Features and Accommodations Resources

59. PARCC Accessibility Features and Accommodations Manual 59 PARCC Accessibility Features and Accommodations Manual http://www.parcconline.org/parcc- accessibility-features-and- accommodations-manual

60. School based teams (including IEP, 504, or EL teams as appropriate) may determine if any student requires any of the following test administration considerations: – Small group testing – Frequent breaks – Time of day – Separate or alternate location – Specified area or seating – Adaptive and specialized equipment or furniture Administrative Considerations 60

61. 61 Types of Accessibility Features and Accommodations for Students Accessibility Features for All Students Accessibility Features Identified in Advance Accommodations: – Students with Disabilities (SWD) – English Learners (EL) – English Learners with Disabilities

62. Types of Accessibility Features and Accommodations 62 Features for All Students Accessibility Features Identified in advance Accommodations IEP/504/EL Please contact Andrew Hinkle at Andrew.Hinkle@education.ohio.gov or by phone at 614-644-7304 with questions about Ohio’s specific guidelines. Andrew.Hinkle@education.ohio.gov

63. Accessibility Features for All Students Computer-Based TestingPaper-Based Testing Audio AmplificationAuditory Aids Blank Paper Eliminate Answer ChoicesVisual Aids/Organizers External spell-checkExternal spell-check Device Flag Items for ReviewVisual Aids/Organizers General Administration Directions Clarified General Administration Directions Read Aloud and Repeated as Needed General Administration Directions Read Aloud and Repeated Headphones or Noise Buffers Highlight ToolHighlighter Line Reader ToolLine Reader (Straight Edge) Magnification/Enlargement DeviceMagnifying Glass or Enlargement Device NotePadScratch Paper Pop-Up GlossaryGlossary in Footnotes Redirect Student to Test Writing Tools Bold, Italicize, Underline, Bullet with Writing Implement 63

64. Accessibility Features Identified in Advance (for all Grades/Courses) Answer Masking Color Contrast Text-to-Speech for the Mathematics Assessments (CBT only)* Human Reader or Human Signer for the Mathematics Assessments* 64 * Information on the selection of this accommodation and the notation is available in the Accessibility Features and Accommodations Manual. Note: These accessibility features must be identified in advance and enabled in PearsonAccess next for the computer-based administration, and prepared in advance for paper-based testing.

65. 65 Accommodations for Students with Disabilities (SWD) Presentation Accommodations Response Accommodations Timing and Scheduling Accommodations Note: Page 40 of the Ohio Assessment Rules book begins the section on Assessment of Students with Disabilities.

66. Transcription Guidelines 66

67. Personal Needs Profile (PNP) 67 What is a Personal Needs Profile? The Personal Needs Profile (PNP) is used to gather information regarding a student’s testing condition, materials, or accessibility features and accommodations that are needed to take a PARCC assessment. Base roles: 1.State, 2.LEA/District Test Coordinator, 3.Non-School Institution, 4.Test Coordinator, or 5.School Institution Test Coordinator.

68. Personal Needs Profile (PNP) 68 What student information is collected and where? 1.Embedded Accessibility features, identified in advance, that need to be enabled (via PNP File Layout/User Interface). 2.Embedded Accommodations that need to be enabled (via PNP File Layout/User Interface). 3.Externally-provided accessibility features, identified in advance, and accommodations (via PNP File Layout/User Interface). 4.Hard copy accommodated editions that required advance shipping (via Student Registration File).

69. Frequent Breaks Separate/Alternate Location Small Testing Group Specialized Equipment of Furniture Specified Area or Setting Time of Day Answer Masking Color Contrast Text-to-Speech for Mathematics Human Reader or Human Signer for Mathematics ASL Video Assistive Technology (AT) Screen Reader Application Closed Captioning for ELA/L Human Reader or Human Signer for ELA/L Refreshable Braille Display for ELA/L Tactile Graphics Text-to-Speech for ELA/L Answers Recorded in Test Book Personal Needs Profile (PNP) 69 Braille Response Calculation Device and Mathematics Tools ELA/L Constructed Response ELA/L Selected Response or Technology Enhanced Items Mathematics Response Monitor Test Response Word Prediction General Administration Directions Clarified in the student’s Native Language (by test administrator) General Administration Directions Read Aloud and Repeated as Needed in the student’s Native Language (by test administrator) Mathematics Response – EL Translation of the Mathematics Assessment in Text-to- Speech Translation of the Mathematics Assessment Online Word to Word Dictionary (English/Native Language) Extended Time

70. Personal Needs Profile (PNP) – Training 70 Personal Needs Profile Training Module https://parcc.tms.pearson.com

71. Which fields in the Student Registration indicate Accessibility Features and Accommodations? 71 Student Registration ColumnField NamePARCC Definitions and NotesExpected Values AQAssessment Accommodation: English learner (EL) English learner accommodations needed for a given assessment. Y = Yes Blank ARAssessment Accommodation: 504504 accommodations needed for a given assessment. Y = Yes Blank ASAssessment Accommodation: Individualized Educational Plan (IEP) Individualized Educational Plan accommodations needed for a given assessment. Y = Yes Blank

72. 72 Student Registration ColumnField NamePARCC Definitions and NotesExpected Values ATAlternate Representation – Paper Test Student requires paper and pencil test format as an approved accommodation. Y = Yes Blank AUTranslation of the Mathematics Assessment in Paper (Spanish) Used to assign the form administered for paper testing based on another language other than English. SPA = Spanish Blank AVHuman Reader or Human Signer The paper test is read aloud or signed to the student by the test administrator (Human Reader). HumanReadAloud HumanSigner Blank AWLarge PrintPARCC to provide Large Print Booklet for student to read. Answer Document will be the standard edition so that a Proctor can transcribe the student’s responses. Y = Yes Blank AXBraille with Tactile GraphicsA hard copy Braille test booklet is provided with embedded tactile graphics. Y = Yes Blank

73. * Check your state policy in the PARCC Test Coordinator or Test Administrator Manual for the person responsible to complete the Student Registration Import process. Student Registration 73 To receive an initial order of materials you must meet the deadline to submit Student Registration* for the Spring Administrations: If you missed the deadline dates for the initial order and need materials, follow these steps: 1.Student Registration must be imported for the student’s test administration (PBA and EOY) for reporting purposes. 2.Test Coordinators must order additional test materials for each participating school via PearsonAccess next. Additional Orders.

74. For the PARCC Assessment, unique accommodation requests must be submitted to the state at least six weeks prior to testing. For the PARCC Assessment, unique accommodation requests will be approved by your State. Refer to Appendix F of the PARCC Accessibility Features and Accommodations Manual, online: Unique Accommodation Request Form Unique Accommodations 74

75. A case where a student needs a new accommodation immediately due to unforeseen circumstances. – Cases could include students who have a recently-fractured limb (e.g., arm, wrist, or shoulder); whose only pair of eyeglasses have broken; or a student returning from a serious or prolonged illness or injury. Emergency accommodation form must be completed. See your state policy on approval of emergency accommodations. Refer to Appendix G of the PARCC Accessibility Features and Accommodations Manual, online: Use of an Emergency Accommodation on a PARCC Assessment. Emergency Accommodation 75

76. If a student refuses an accommodation, the school should document in writing that the student refused the accommodation. Refer to Appendix H of the PARCC Accessibility Features and Accommodations Manual, online: Student Accommodation Refusal Form. The accommodation must be offered and remain available to the student during testing. School Test Coordinators should work with Test Administrators to determine if anyone else should be informed when a student refuses an accommodation documented in an IEP, 504 Plan, or EL Plan (if required by the PARCC member state). Student Accommodation Refusal Form 76

77. High-level Agenda Topics 77 Test Administration, Test Schedule, Testing Times District and School Responsibilities PearsonAccess next Management of Materials Administrative Tasks to Complete Before, During, and After Testing Student Readiness Accessibility Features and Accommodations Resources

78. Resources – Support Page 78

79. Resources – Training Center 79 The Training Center is found at: http://parcc.pearson.co m/pearsonaccess/ http://parcc.pearson.co m/pearsonaccess/ Select the green PearsonAccess next dropdown menu and select Training. Enter your user ID and password, and then click Sign In to go to the Training Center.

80. Resources – Test Preparation 80

81. Resources – TAM and TCM 81 Test Coordinator Manual (TCM) Paper-based and Computer-based Testing http://parcc.pearson.com (Under “Manuals and Documents”) Appendix C: State Policy Addendum

82. Resources – Accessibility Features and Accommodations 82 Accessibility Features and Accommodations Manual http://www.parcconline.org/parcc- accessibility-features-and- accommodations-manual Accessibility Features and Accommodations Training Module: https://parcc.tms.pearson.com

83. PARCC Accessibility Policy Manual and Implementation Guidance – PARCC Accessibility Features and Accommodations Manual – Overview website page, including implementation appendices A-K – Translation Policy Memo – All located at www.parccconline.orgwww.parccconline.org Training Modules – Located at https://parcc.tms.pearson.comhttps://parcc.tms.pearson.com Test Coordinator and Test Administrator Manuals for Paper- based and Computer-based Testing – Found at https://PARCC.pearson.com on the Support pagehttps://PARCC.pearson.com PARCC Test Tutorials and Sample Items – Located under Sample Sets and Tutorials of http://PARCC.pearson.comhttp://PARCC.pearson.com Resources 83

84. Contact PARCC Support for assistance with: PARCC Support 84  Accessing resources  Setting up proctor caching  Submitting additional orders  Inquiring about shipments  Navigating PearsonAccess next  Navigating the Training Center  Managing Student Registration Data  Setting up test units  Managing user IDs and passwords Online Support and Resources: http://PARCC.Pearson.com/Support Call Toll Free: 1-888-493-9888 (5:00 am – 7:00 pm CT, Mon. –Fri.) Email: PARCC@support.pearson.com

85. State or District Support 85  Testing schedule  Testing accommodations  Unusual circumstances on test days  Violations of test security  School emergencies that affect testing  Questions about general testing policies  Questions about state communications Contact your State or District Test Coordinator for assistance with:

86. Check for Understanding ?

87. 87 Thank you!