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1 Personal Needs Profile PNP. Role-Based Key Role-Based Codes LEA Test Coordinator – School Test Coordinator – Test Administrator/Proctor – LEA and School.

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Presentation on theme: "1 Personal Needs Profile PNP. Role-Based Key Role-Based Codes LEA Test Coordinator – School Test Coordinator – Test Administrator/Proctor – LEA and School."— Presentation transcript:

1 1 Personal Needs Profile PNP

2 Role-Based Key Role-Based Codes LEA Test Coordinator – School Test Coordinator – Test Administrator/Proctor – LEA and School Technology Coordinator – Accommodations Coordinator – Each Training Module displays user key role icons in the lower right-hand corner of each screen. This allows you to quickly identify if the content of the screen is appropriate for your user role. 2

3 Personal Needs Profile PARCC accessibility features and accommodations What Student Information is Collected and Where Who Collects Information for Student PNPs Import – Notes, selecting students and options Personal Needs Profile File Layout and Field Definitions Helpful Hints & File Preparation Import your File to PearsonAccess next PNP Export Process PNP in PearsonAccess next Important Notes Knowledge Test Support Agenda 3

4 Personal Needs Profile 4 The Personal Needs Profile (PNP) is a collection of student information regarding a student’s testing condition, materials, or accessibility features and accommodations that are needed to take a PARCC assessment.

5 PARCC accessibility features and accommodations 5 For a complete list of accessibility features and accommodations available for PARCC assessments, refer to the PARCC Accessibility Features and Accommodations Manual. The manual provides information on the selection, administration, and evaluation of all of the accessibility features and accommodations you may include when populating a student’s Personal Needs Profile. The manual can be located at: accessibility-features-and-accommodations-manualhttp://www.parcconline.org/parcc- accessibility-features-and-accommodations-manual

6 1.Embedded Accessibility features, identified in advance, that need to be enabled (via PNP File Layout/User Interface). 2.Embedded Accommodations that need to be enabled (via PNP File Layout/User Interface). 3.Externally-provided accessibility features, identified in advance, and accommodations (via PNP File Layout/User Interface). 4.Paper-based accommodated forms that required advance shipping (via Student Registration File). What Student Information is Collected and Where 6

7 1.Students with disabilities: IEP team or 504 plan coordinator 2.English learners: Educator(s) responsible for selecting accommodations 3.English learners with disabilities: IEP team, including educator(s) familiar with the language needs of the student or 504 plan coordinator 4.Students without disabilities and who are not English learners: Team may include: 1.Student (as appropriate); 2.Parent/guardian; and 3.Student’s primary educator in the subject of the assessment. Who Collects Information for Student PNPs 7

8 Personal Needs Profile Import – Important Notes 8 Students must be registered prior to loading PNP data. PNP data is matched to existing student registrations. Separate PNP files must be loaded for PBA and again for EOY (for schools participating in Spring administration, all students must take both the PBA and EOY). Separate PNP records must be loaded for each student for ELA and Math. PNP data can be uploaded, provided, and updated up to the day prior to the beginning of Test Administration. However, it must be completed prior to Proctor Caching so the appropriate content can be provided for each student. Providing PNP data prior to test administration will ensure that students receive appropriate accessibility features that need to be identified in advance and/or accommodations on testing day.

9 Personal Needs Profile Import – Selecting Students 9 Basic PNP data exists for all students. However, only data for students requiring accessibility features that need to be identified in advance or accommodations (and in some states the administrative considerations) need to be submitted into PearsonAccess next for each administration. Any paper based accessibility feature or accommodation which requires materials to be shipped will need to be requested in the Student Registration File import. (e.g., Large Print, Braille with Tactile Graphics, Human Reader or Human Signer for ELA/L Kits, Paper Test for Online Students, and Spanish Paper Mathematics Assessments). For additional guidance regarding use of PNP, please contact your state contact.

10 There are two main methods for creating a Personal Needs Profile File and uploading the data: 1.PNP File Layout 2.User Interface Note: Please contact your state office if you believe your state has an alternate method than the options identified above. Personal Needs Profile Import – Options 10

11 To begin creating your Personal Needs Profile File, go to PearsonAccessNext.com and select your State from the “Select Your Program” dropdown menu. PearsonAccessNext.com Login using your PearsonAccess next account. Click on the “Support” and locate the Personal Needs Profile File Field Definitions Document. Personal Needs Profile Import 11

12 Personal Needs Profile Import 12 To prepare your Personal Needs Profile File, use the Personal Needs Profile Field Definitions as your guide. Through this document, you will walk through each field and its purpose. From left to right, you will see the following fields: Column Letter - corresponds to the.csv file layout. Field Name - provides the name of each element. Required? Y/N - indicates whether each field is required. Field Length - outlines the maximum number of characters allowed in each field. PARCC Definitions and Notes - these are PARCC-specific definitions and notes. Expected Values - describes which characters are allowed in the field.

13 Personal Needs Profile File Layout 13 The PNP File Layout contains multiple fields that may require leading zeroes, such as the Responsible District Identifier. If you use Microsoft Excel, it is recommended that you save a source file as an Excel Spreadsheet to keep formatting (leading zeros). Prior to each upload attempt, save data file as an Excel spreadsheet. Then save again as a.csv file. If you encounter an error, make the updates in the source Excel spreadsheet and save, then save again as a.csv file. Repeat as necessary.

14 Personal Needs Profile File Layout 14 Registered Student Data: Columns A through M must match currently registered students in PearsonAccess next. Administration Considerations: Columns N through S are used to specify administration considerations for the student. Accessibility Features Identified in Advance: Columns T through W are used to specify accessibility features identified in advance. These accessibility features are available to all students and are not limited to students with and IEP, 504 plan or English Learners. Presentation Accommodations: Columns X through AD are used to specify presentation accommodations. These accommodations are limited to students with and IEP, or 504 plan Response Accommodations: Columns AE through AL are used to specify response accommodations. These accommodations are limited to students with an IEP or 504 plan. Accommodations for English Learners: Columns AM through AR are used to specify accommodations for English learners. Timing and Scheduling Accommodations: Column AS is used to specify extended time for English Learners and students with an IEP or 504 plan.

15 Personal Needs Profile File Layout 15 Columns A through M are the same as the Student Registration File. A – State Abbreviation B – Testing District C – Testing School D – State Student Identifier E – Local Student Identifier F – PARCC Student ID G – Last or Surname H – First Name I – Middle Name J – Birthdate K – Sex L – Test Code M – Format

16 PNP File Layout 16 Columns N through S are used to specify administration considerations for the student. In Column N, enter Y if the student requires the administrative consideration: Frequent Breaks. In Column O, enter Y if the student requires the administrative consideration: Separate/Alternate Location.

17 PNP File Layout 17 Columns N through S are used to specify administration considerations for the student. In Column P, enter Y if the student requires the administrative consideration: Small Testing Group. In Column Q, enter Y if the student requires the administrative consideration : Specialized Equipment or Furniture.

18 PNP File Layout 18 Columns N through S are used to specify administration considerations for the student. In Column R, enter Y if the student requires the administrative consideration: Specified Area or Setting. In Column S, enter Y if the student requires the administrative consideration: Time Of Day.

19 PNP File Layout 19 Columns T through W are used to specify accessibility features identified in advance. These accessibility features are available to all students and are not limited to students with an IEP, 504 plan or to English Learners. In Column T, enter Y if the student requires the accessibility feature: Answer Masking.

20 PNP File Layout 20 In Column U, enter one of the expected values if the student requires the accessibility feature Color Contrast.

21 PNP File Layout 21 In Column V, enter Y if the student requires the accessibility feature: Text-to- Speech for Mathematics.

22 PNP File Layout 22 In Column W, enter HumanReadAloud or HumanSigner if the student requires the accessibility feature: Human Reader or Human Signer for Mathematics.

23 PNP File Layout 23 Columns X through AD are used to specify presentation accommodations identified in advance. These accommodations are limited to students with an IEP, or 504 plan. In Column X, enter Y if the student requires the accommodation: ASL Video.

24 PNP File Layout 24 In Column Y, enter Y if the student requires the accommodation: Screen Reader OR other Assistive Technology (AT) Application.

25 PNP File Layout 25 In Column Z, enter Y if the student requires the accommodation: Closed Captioning for ELA/L.

26 PNP File Layout 26 In Column AA, enter HumanReadAloud or HumanSigner if the student requires the accommodation: Human Reader or Human Signer for ELA/L.

27 PNP File Layout 27 In Column AB, enter Y if the student requires the accommodation: Refreshable Braille Display for ELA/L. Tactile Graphics may be required to support the use of this accommodation. An additional order needs to be placed in order for tactile graphics to be shipped for a computer-based test.

28 PNP File Layout 28 In Column AC, enter Y if the student requires the accommodation: Tactile Graphics. An additional order needs to be placed in order for tactile graphics to be shipped for a computer-based test.

29 PNP File Layout 29 In Column AD, enter Y if the student requires the accommodation: Text-to- Speech for ELA/L.

30 PNP File Layout 30 Columns AE through AL are used to specify response accommodations for students with an IEP or 504 Plan. In Column AE, enter Y if the student requires the accommodation: Answers Recorded in Test Book.

31 PNP File Layout 31 In Column AF, enter BrailleWriter or BrailleNotetaker if the student requires the accommodation: Braille Response.

32 PNP File Layout 32 In Column AG, enter Y if the student requires the accommodation: Calculation Device and Mathematics Tools.

33 PNP File Layout 33 In Column AH, enter one of the expected values if the student requires the accommodation: ELA/L Constructed Response.

34 PNP File Layout 34 In Column AI, enter one of the expected values if the student requires the accommodation: ELA/L Selected Response or Technology Enhanced Items.

35 PNP File Layout 35 In Column AJ, enter one of the expected values if the student requires the accommodation: Mathematics Response.

36 PNP File Layout 36 In Column AK, enter Y if the student requires the accommodation: Monitor Test Response.

37 PNP File Layout 37 In Column AL, enter Y if the student requires the accommodation: Word Prediction.

38 PNP File Layout 38 Columns AM through AR are used to specify accommodations for English learners. In Column AM, enter Y if the student requires the accommodation: General Administration Directions Clarified in the student’s Native Language.

39 PNP File Layout 39 In Column AN, enter one of the expected values if the student requires the accommodation: General Administration Directions Read Aloud and Repeated as Needed in the student’s Native Language.

40 PNP File Layout 40 In Column AO, enter SpeechToText or HumanScribe if the student requires the accommodation: Mathematics Response - EL.

41 PNP File Layout 41 In Column AP, enter SPA if the student requires the accommodation: Translation of the Mathematics Assessment in Text-to-Speech.

42 PNP File Layout 42 In Column AQ, enter SPA if the student requires the accommodation: Translation of the Mathematics Assessment Online.

43 PNP File Layout 43 In Column AR, enter Y if the student requires the accommodation: Word-to- Word Dictionary.

44 PNP File Layout 44 Column AS is used to specify extended time for English learners and students with disabilities. In Column AS, enter EL, IEP504, or Both if the student requires the accommodation: Extended Time.

45 PNP File Layout 45 In Column AT, insert Y in every student record. This indicates the end of the record. If this field is left blank, the file will cause an error and not process.

46 Helpful Hints 46 Now that we have walked through the file layout, populate the Personal Needs Profile (PNP) Layout with the required student data. Use the Personal Needs Profile Field Definitions as a reference to ensure all required fields have been populated. Helpful Hints! 1.Verify all required fields are populated. The header row is required. 2.Save file in CSV file format. 3.Log into PearsonAccess next to import your file.

47 Helpful Hints 47

48 Helpful Hints 48 The Personal Needs Profile cross validates several fields to a student’s registration data in addition to other fields location in the Personal Needs Profile. Read the PARCC Definitions and Notes carefully to prevent records from encountering cross validation errors. It is recommended to export a Personal Needs Profile for the organization(s) needing to add/update accommodations and accessibility features identified in advance for any student. This export will contain all student registration data. If any information needs to be changed, users must make edits by importing a student registration file or within PearsonAccess next interface. Populating “Y” in the Tactile Graphics field will not automatically initiate an order for a Tactile Graphic for online Refreshable Braille. An additional order will need to be placed if a student needs this material.

49 To import the file: Log into PearsonAccess next. Select the administration from the Admin drop down menu on the top of the screen. Import Your File 49

50 Next, click on Import / Export Data under SETUP. Import Your File 50

51 Click on Select Tasks and check Import / Export Data. Import Your File 51

52 Click the Start button with the Import / Export Data option checked. Import Your File 52

53 In the Type dropdown menu, select Personal Needs Profile Import. Import Your File 53

54 Click Choose File to select the file to import. Import Your File 54

55 Once you see the correct.csv file listed, click Process to submit the selected file. Import Your File 55

56 Checking the status of a imported file The View File Details screen will appear after selecting Process. This screen will show the processing status. Select the icon to refresh the screen. Import Your File 56

57 There are multiple Status messages that can display: Import Your File 57

58 Processing Issues: Import Your File 58

59 After the file processes, the View File Details screen will show a Complete message, and the number of successful records processed will be indicated. The number of error records processed will also be indicated. Import Your File 59

60 Utilize the Errors section to resolve issues with the file. Import Your File 60

61 PNP Export 61 Student Registration Matching The import process for PNP must match on existing student test registrations. Columns A through M must match exactly to student registrations that are currently in PearsonAccess next. 1.Use PNP Export Process to extract current student registration data. 2.Use the exported file to apply your PNP changes. 3.Import the new file to apply the changes to PearsonAccess next.

62 PNP in PearsonAccess next 62

63 PNP in PearsonAccess next 63

64 PNP in PearsonAccess next 64

65 PNP in PearsonAccess next 65

66 PNP in PearsonAccess next 66

67 PNP in PearsonAccess next 67

68 Important Notes 68 We just covered importing the Personal Needs Profile (PNP) student data to PearsonAccess next through a system file. Note: A Personal Needs Profile (PNP) File does not need to be entered for every student, only those requiring accessibility features identified in advance or accommodations. Some states may also require a PNP file for students who need administrative considerations. If a student needs a PNP file created, a file must be entered for PBA and again for EOY (for schools participating in Spring administration, all students must take both the PBA and EOY).

69 Test your knowledge: 69 What is the required file format for Personal Needs Profile (PNP) File? a..txt b..doc c..csv d..xls Is the Header Row required for the Personal Needs Profile (PNP) File? a.Yes b.No The Personal Needs Profile (PNP) File must be imported into PBA administration and into EOY administration of PearsonAccess next for all students requiring accessibility features identified in advance or accommodations? a.Yes b.No For the status of Complete With Issues, what option in PearsonAccess next allows you to extract only the records that had problems? a.Download Error Messages b.Download Records in Error c.Download Students Created d.Download File How should the Birthdate field be formatted? a.MM-DD-YYYY b.DD-MM-YYYY c.YYYY-DD-MM d.YYYY-MM-DD

70 Contact PARCC Support for assistance with: Support 70  Accessing resources  Setting up proctor caching  Submitting additional orders  Inquiring about shipments  Managing Personal Needs Profile Data  Navigating PearsonAccess next  Navigating the Training Center  Managing Student Registration Data  Setting up test units  Managing user IDs and passwords Online Support and Resources: Call Toll Free: (5:00 am – 7:00 pm CT, Mon. –Fri.)

71 Support 71  Specific State Policies regarding use of PARCC Accommodations  Unusual circumstances on test days  Violations of test security Refer to the PARCC Accessibility Features and Accommodations manual for additional guidance on the range of available accessibility features and accommodations. manual Contact your State or LEA Test Coordinator for assistance with:

72 72 Thank you


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