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For Microsoft ® Windows ® Comprehensive Utility Billing & Control System Software for Government & Nonprofits Fund Accounting - Payroll - Utility Billing.

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Presentation on theme: "For Microsoft ® Windows ® Comprehensive Utility Billing & Control System Software for Government & Nonprofits Fund Accounting - Payroll - Utility Billing."— Presentation transcript:

1 For Microsoft ® Windows ® Comprehensive Utility Billing & Control System Software for Government & Nonprofits Fund Accounting - Payroll - Utility Billing www.drfrey.com 800-659-3739 1-859-441-6566 CUBIC ®

2 Contemporary Continually improved with bold new features and improved usability on an ongoing basis. Lasting Investment Our update policy keeps your software state-of-the-art without ever having to buy new versions. In 1996, our clients, on support, moved from DOS and Unix to windows without any additional cost! Outstanding Support Responsive And Knowledgeable Support Team. Answers When You Need ThemScalable Designed To Meet The Requirements Of A Broad Range Of Users Value Priced Unique Pricing Designed To Meet The Needs Of A Wide Range Of ClientsProven Introduced In The 1970’s. Implemented In A True Microsoft Windows Format In 1996 Comprehensive Utility B i lling & Control CUBIC ®

3 Powerful Billing Capabilities Metered Services - Water, Sewer, Gas, Electric, and Other Metered Services Unmetered Services - Refuse, Hydrants, Street Lights, and Other Unmetered Services Budget Billing – Budget or Levelized Billing Installment Billing - Time Payment Plans, Payment Arrangements RUBS - Ratio Utility Billing Systems For Apartments Deregulated Billing - Provides for up to four components. CUBIC ®

4 This presentation is organized by topic. You can click on an item in the topic list and you will be taken to that section. At the end of the topic, there is a return link that will return you to the menu. If you press the Page-Down or Enter key at that point, you will go to the next topic in the order they are presented.

5 General System Features: Security, flow, highlights General System Features Base System Overview: Billing, Receivables and other features Base System Overview Multi-user: Allows multiple users to access CUBIC concurrently Multi-user Productivity: Productivity tools like ACH, Imaging, and More Productivity AMR-Interfaces: Automated Meter Reading devices AMR-Interfaces Budget-Billing: Fixed Billing Amounts for Uniform Payments Budget-Billing Installment Billing: Mechanism for time payment plans. Installment RUBS-Processing: Allocates utility bills in multi-unit complexes RUBS-Processing CASS-Certification: Allows one to get more favorable postal rates. CASS-Certification Internet-Inquiry/Payments: Internet Based Services Internet-Inquiry/Payments Customer E-Billing: E-mail Bills, Alternative US Postal Service Customer E-Billing Inventory Control: Tracks items, stock requirements, etc. Inventory Control Meter Maintenance: Schedule, Track, And Document Testing Meter Maintenance Backflow Prevention: Schedule, Track, And Document Testing Backflow Prevention ODBC Data Dictionary: Information Management Tools For CUBIC. ODBC Data Dictionary Microsoft SQL Database: Microsoft SQL data base alternative Microsoft SQL Database End of Demonstration: End of Demonstration CUBIC ® Overview & Options Click The Underlined Item to See Details

6 Powerful Security, by Menu Item and User  Access Options Include:  Full Access  View Only  No Access  Access Limits by Programs  Login Name / Password Controlled  Options to Force Password Changes  System Activity Logs

7 Main Menu Bar Presents logical categories such as Customers, Billing, Receipts. They are accessed by clicking on the item. Programs within that selection then appear. The True Microsoft Windows design makes sense. It provides fast navigation and True Windows consistency. Learning how to use CUBIC ® is easy!

8 On-line Manual For Help In A True Microsoft Windows HTML Format. Remote Help Allows Our Support Staff To Instantly Assist Via The Internet Annual Releases Make Your System State-of-the-art Interim Updates Keeps Your System Error Free Newsletters Inform You Of The Latest Events And Improvements Annual User Conference Provides Training And Networking Opportunities Powerful Help Systems

9 CUBIC ® Reports For All Needs  Print Preview For Reports  Page Selection And Number Of Copies Options  Proportional Space Fonts For Enhanced Appearance  Optional, Export Financial Reports To Microsoft Excel  Scheduler To Select Groups Of Reports For Processing  Integration Available Via Open Data Base Connectivity  Format Options For Bills, Delinquent Notices

10   True MS Windows Interface   Postnet/Customer Bar Coding   Levelized / Budget Billing   Unlimited Bill/Pay, Usage History   Microsoft SQL Server Option   ODBC Connectivity WORD, EXCEL, Crystal Reports, and other ODBC Products   Cash Drawers, Bar Code Scanners, Receipt Printers   AMR Hand Held Units, Radio Reads   User Definable Fields   User Definable Work Orders   Rate Studies   Document Scanning/Imaging   Automatic Deposit Refund Checks   CASS Postal Certification   ACH Bank Drafting   Real Time And Batch Processing Options   Deregulated Billing   Multi-Property Billing/Receipting   Extensive CIS (Customer Information System)   100s of Selectable Reports   Message/Note Alarms   Usage Graphing   Internet Customer Inquiry, Payments, E-Billing   Postcard, User Defined Statement Bill Formats   Meter Maintenance System   Backflow Prevention System   Enterprise Networking   Fully Integrated Fund Accounting System Available Powerful Features CUBIC ®

11 Service & Support Daily…   Toll-Free 800 Number: Fast attention, no long waits…   Dial-in diagnostic support: Instant Answers…   24 Hour Fax/Messaging: Jump started assistance…   Internet Software Updates: Regular improvements, with electronic notification, no need to wait until the next release…   User Newsletters: Keep you up-to-date on industry and technology activity Annual…   User Survey: Your input defines future enhancements   Major Software Updates: More than just bug fixes…   New Documentation: Updated manuals every year   User Conference: Recurrent training and peer networking Click Here to Go To The Options Menu Here

12 Basic Billing/Receipts/Customer Information CUBIC ® CUBIC comes as a core system that can readily address the needs of the most demanding operations. All of the following capabilities are provided in the base system: User Definable Preferences, Report Schedulers, And More Extensive Customer Information Database, With Notes, Alarms Unlimited Bill, Payment, And Consumption History, With Graphs Billing For Metered And Unmetered Services, Including Taxes Deposit Management, Refunds, Adjustments Work Orders, User Configurable Options Rate Studies With User Options Postcard Or Statement Bills And Delinquent Notices Cash Receipts With Powerful Features Interface With BUCS Fund Accounting For G/L Entries, Refunds Complete Financial Reports And Consumption Information

13 Powerful Customer Manager Selectable Search Options Selectable Search Options Key A Portion Of The Search Information Key A Portion Of The Search Information Filter By Type Filter By Type Switch Functions By Pressing The Appropriate Button Switch Functions By Pressing The Appropriate Button Search Key Search Options Functions Buttons Filter Check Boxes CUBIC ®

14 Tabs logically organize the data. Click on a tab to view the information. Note Alarms can be set so that when you access the customer Note messages will appear. Follow-up dates too… Owner Information: Similar information carried for the owner Tabs logically organize the data. Click on a tab to view the information. Note Alarms can be set so that when you access the customer Note messages will appear. Follow-up dates too… Owner Information: Similar information carried for the owner Extensive Customer Information CUBIC ®

15 Service Location CUBIC ® Important Service Location information is carried for each site Get a Map of the Location

16 Display Printable Map For Customer CUBIC ® Click on the map button next to any account address field GIS system interface also available

17 Customer Unlimited Bill/Pay History CUBIC ® Unlimited Bill/Pay History: Transactions are logically listed in most recent order. Double Click Item: Drill down to the transaction details.

18 Drill Down Displays All Information About The Transaction Customer Bill/Pay History CUBIC ®

19 Customer Services CUBIC ® Displays All Services Assigned To The Account View Services for the account

20 Rate information for each service is easily displayed revealing codes and exceptions. The Meters, Usage, and Graph Tabs explore additional account information. Rate information for each service is easily displayed revealing codes and exceptions. The Meters, Usage, and Graph Tabs explore additional account information. Customer Services CUBIC ® Service Detail Displays

21 Meter Information: Contains all pertinent meter related information such as rates, dates, Serial Numbers, deposit amounts, etc. Meter Information: Contains all pertinent meter related information such as rates, dates, Serial Numbers, deposit amounts, etc. Service Meter Information CUBIC ®

22 Usage information: Contains all readings, seasonal estimates, dates, changeout information and unlimited usage history. Usage information: Contains all readings, seasonal estimates, dates, changeout information and unlimited usage history. Unlimited Usage History CUBIC ®

23 Graph: reveals usage comparisons. Current and previous year ranges reveal consumption patterns. Graph: reveals usage comparisons. Current and previous year ranges reveal consumption patterns. Usage History Graph CUBIC ®

24 User Definable Custom Fields CUBIC ® The User Defined Fields allow you to customize CUBIC Alpha Fields ( 30 Characters) Numeric Fields (10 digits) Amount Fields (9999999.99) Date Fields (YYYYMMDD) Date Format Changeable

25 Unlimited Notes may be made on accounts. Alarms automatically notify you on the follow-up date Customer Notes CUBIC ®

26 User defined note types Assign follow-up Dates Prepare letters, attach Images, scan and attach Note alerts, assignable Auto Display Follow-ups Customer Notes CUBIC ® Note Details

27 *G/L codes provide complete accounting control over each rate code. Rate Code Data  Define Rate Code  Service Type  Abbreviation  Description  Penalties  Tax Rates  G/L Code CUBIC ® Establish an Unlimited Number of Rate Codes!

28 Minimum Usage and Charges can be set for as many as ten different meter sizes per rate code. Rate Code Minimums CUBIC ®

29 Step or Block Rates are defined. Example:: First 1000 gal. charge $2.40/gal. Next 9000 gal. charge $2.35/gal. All Above charge $2.25/gal. Note: Similar step rates are available for unmetered services. Step or Block Rates are defined. Example:: First 1000 gal. charge $2.40/gal. Next 9000 gal. charge $2.35/gal. All Above charge $2.25/gal. Note: Similar step rates are available for unmetered services. Rate Code Steps CUBIC ®

30 CUBIC ® Billing Options Interactive: By Account, Individual/Groups Interactive: By Account, Individual/Groups Batch: Estimates And/Or Flat Rate Services Batch: Estimates And/Or Flat Rate Services AMR Automated Meter Read Devices AMR Automated Meter Read Devices Deregulated: Up To Four Billing Components Deregulated: Up To Four Billing Components CUBIC ® Data Entry

31 Billing Options CUBIC ® Data Entry/Edit Billing Entry/Edit Window: Provides for easy entry of readings. It also has access to functions like: Bypass Account, Rebill Service, Overrides, Notes, Exceptions, Graphs, and Usage History

32 Billing: Enter the reading. The billing is displayed. It reveals dates, balances, editing fields, usage and charges, along with Option Buttons. Billing Options CUBIC ® Data Entry

33 Billing Options CUBIC ® Data Entry: Messages Individual Customer Messages: Individual, Up to four lines are available. Messages to All Customers: Global, Two lines are available.

34 Postcard Style Bill Post Net BAR CODE SERVICES REMITTANCE STUBBILLING MESSAGES CUBIC ® *Option to Create your own Statement Bill Format Using Crystal Reports™ USAGE

35 Sample Statement Bill CUBIC ® User Can Format Using optional Crystal Reports or use the standard format statement bill provided in CUBIC®.

36 User Can Format Using Optional Crystal Reports A Postcard Format is Also Available Delinquent Notices CUBIC ®

37 Receipts Processing CUBIC ® Real Time Your Tool Box provides all of your needs: Multiple payment types, notes, usage and service history, graphs, notes, deposits, and more. Handles over and under payments and multi-property payments too. Everything you need is at your fingertips!

38 Detail the account, dates, tasks, and other important information. The user has the ability to define job codes as needed. User formatting is available using optional Crystal Reports. Optional Inventory interface is available. Work Orders CUBIC ®

39 Utilize CUBIC ® Work Orders in the field when you equip your service personnel with wireless notebook computers! Terminal services or Citrix is installed on the wireless laptops. The field computer can now connect to the CUBIC® application running on the utility’s in-house server via VPN. Work Orders CUBIC ®

40 For Microsoft ® Windows ® Multi-User Option Capabilities CUBIC ® Provides for ten concurrent users, more available Restrict program access by login and password Restrict program access by: None, View, Update Complete file and record sharing Extensive locking controls where needed Instant access to users logged on system Log of all use by user, program, in and out times Log of abnormal terminations like turn-offs, crashes A concurrent user is one that is logged onto CUBIC and has selected a program

41 For Microsoft ® Windows ® Multi-User Option Connectivity CUBIC ® Client Server Networks Peer-to-Peer Networks Thin Client Using MS Terminal Services Thin Client Using Citrix  Internet Deployment Click Here to Go To The Options Menu Here

42 Productivity Features Utility Cashiering Account Bar Coding Post Net Bar Coding Document Imaging ACH, Automatic Bank Debit Batch Receipt Processing Donald R. Frey & Co. Software 800-659-3739

43 Utility Cashiering Your Tool Box provides all of your needs: Multiple payment types, printed receipts, cash drawer, laser scanners, bill/payment, notes, usage and service history, graphs, notes, deposits, and more. Handles over and under payments and multi-property payments too. Everything you need is at your fingertips!

44 Bar Coding Speed Press [ENTER]Press [ENTER] Scan the next bill.Scan the next bill. Process 100’s of receipts per hour!Process 100’s of receipts per hour! Instantly locate the customers account in the database.Instantly locate the customers account in the database. Verify the payment matches the amount due.Verify the payment matches the amount due. Qualify for Postal Service Discounts With Post-Net Bar Codes.

45 A convenient means of scanning images of original documents for easy retrieval and future reference. No more rooting through paper files! 1.Original Document 2.Click [Add Image] 3.Scan Document 4.Automatically Attaches to customer note with image path. 5.Retrieve anytime, just click view. 1 3 Document Imaging Add Image 25 4

46 Now you can offer customers automatic bank debit payment of their utility bill each month. Just check the ACH box, and enter the customers bank account information and routing number, and you are set to go! 1.Check the Customers ACH Box 2.Enter Bank Account Number and select Type 3.Enter Customers Bank Routing Number and Name ACH Payments 2 1 3

47 Batches of payments, write-offs, deposits, deposit reversals, NSF checks, NSF Deposits, and reversals may be entered. These batches of payments may then be reviewed for accuracy, and then updated to the proper accounts with a single click of the mouse. Batch Processing

48 Utility Cashiering Account Bar-coding Post Net Bar-coding Document Imaging ACH, Automatic Bank Debit Batch Receipt Processing Productivity Features Donald R. Frey & Co. Software 800-659-3739 Click Here to Go To The Options Menu Here

49 For Microsoft ® Windows ® Comprehensive Utility Billing & Control System AMR Automatic Meter Reading Interfaces Other Types and Suppliers also available CUBIC ® TYPES Hand Held Units Touch Readers Radio Readers Remote Readers Sub-MetersSUPPLIERS Badger Datamatic Hunt (Turtleware) Itron Logicon Radix Sensus Schumberger

50 AMR Process Flow CUBIC ® Billing Computer: CUBIC CUBIC Creates File of accounts to be read Billing Computer: AMR software AMR software loads accounts onto AMR device Reader: Takes AMR Device into field and collects readings Billing Computer: AMR Software moves “reads” AMR Device to the computer Billing Computer: CUBIC processes reads and creates billing “review” file Billing Computer: “Review” file is audited, CUBIC produces the bills

51 Hunt Turtleware Process Flow CUBIC ® Turtleware Computer: Hunt Software: Hunt Software: Reads meters remotely and creates file of accounts to be billed. Billing Computer: CUBIC processes reads and creates billing “review” file Billing Computer: “Review” file is audited, CUBIC produces the bills Click Here to Go To The Options Menu Here

52 Levelized: Levelized: This is a form of even billing designed to keep variances in billed amounts to a minimum. This is a free option available to all CUBIC users. Budget: Budget: This is a form of even billing designed to keep billed amounts uniform and to revise the budget amount annually or as needed. This is a priced option for CUBIC users. Budget Billing Options CUBIC ®

53 Levelized Billing Process  Customer is identified for Levelized Billing  Each time a bill is prepared, a levelized amount is calculated by totaling the last twelve months of bills and dividing by eleven.  If history is lacking, an estimating formula is used.  If there is an adjustment amount entered for the customer, the suggested amount is then adjusted by that amount.  The suggested amount is compared with the actual amount of the bill. The larger amount is then used as the suggested amount.  This can be started at any time. However, it works best when started in the low billing months. CUBIC ®

54 Budget Billing Process  When a customer is identified for Budget Billing, the budget amount is calculated and displayed. The operator can override the calculated amount, as desired.  The budget amount is calculated based on the number of months of history used in the calculation. The current account balance is added to the summed history. The devisor can be set by the user. Normally, it is the sum of twelve months of bills divided by eleven.  As a part of the customer budget billing setup, a settlement month may be selected. The settlement month is when the history is reviewed and a new budget amount is calculated.  A settlement program is run for each settlement month used. This will cause all accounts with the selected settlement month to have their amounts recalculated.  A delinquent report is available for customers on budget billing. CUBIC ® Click Here to Go To The Options Menu Here

55 For Microsoft ® Windows ® Installment Billing Option CUBIC ® Provides for the billing of expensive items, such as tap fees, using a time payment plan established by the user. Installments can also be used to settle unpaid past- due balances. The past-due balance is transferred to an installment plan allowing it to be paid off in increments. If an installment is created to settle an unpaid balance, general ledger posting entries will be appropriately made.

56 For Microsoft ® Windows ® Installment Billing Option CUBIC ® User defines: Total amount of the installment Number of payment periods Agreement Number System automatically adds the installment charge to the bill and reduces the installment balance. An aging report is available which presents the amounts in-total, current-due, due-next-year, following-year, and due beyond two years. Click Here to Go To The Options Menu Here

57 RUBS Setup Each unit in a property has the number of occupants and/or square footage entered. Rubs rate codes are set up for each property, by service. Percentages are established by square footage and/or occupants for the service. Common area reduction is entered. CUBIC ® RUBS (Ratio Utility Billing System) is designed to allocate utility bills in multi-unit complexes based on occupancy and/or square footage. It can also bill for other charges such as rent.

58 RUBS Processing Utility bills, by service, are entered for each property Proration for unit move-in and move-out dates is provided. Properties are processed updating the allocation percentages for each unit. RUBS bills are generated and placed in a batch file for review before updating. CUBIC ® Click Here to Go To The Options Menu Here

59 CASS Certification CASS certification is a system designed by the US Post Office to validate street addresses and assign delivery points. This coding allows one to use more favorable postal rates. If you are sending out more than approximately 3,500 bills monthly, CASS will provide you with significant savings in postage. There are three components to CASS. 1. Frey Software which interacts with CASS third-party software to validate addresses. 2. Third-party software that processes the address information for Frey software and performs the validating process. 3. A CASS compact disk, supplied by the third-party, which contains postal address certification and delivery information. An updated disk is sent every two months. CUBIC ®

60 CASS Certification Process When a customer is entered or edited, a CASS validation of the address will be performed. Before printing bills, a CASS certification will be done on the customers being billed. If address errors are detected, a report will print listing the offenders with suggested corrections. A CASS Certification report will print which is given to the Post Office along with the bills. CUBIC ® Click Here to Go To The Options Menu Here

61 Internet Inquiry/Payment Option 24/7 Access to their account information via the internet Offer customers an online payment option which will not burden the utility with payment processing cost Decrease calls to the utility office by enabling customer self service Decrease delinquents & shut offs Enhances customer service CUBIC ®

62 Duke Energy provides electricity and natural gas to customers throughout the Southeast, Northeast and Canada. Its subsidiary, Duke Power, supplies electricity to more than 2.2 million customers in North and South Carolina. Another subsidiary, Crescent Resources, manages land and commercial properties. In 2004, Duke Energy reported revenues of $22.5 billion and net income of $1.5 billion. Major Utilities Are Adopting Credit Card Bill Payment “For a Fee” CUBIC ®

63 Customer Internet Inquiry - Upload Customer Internet Inquiry - Upload Generate database An encrypted file of non sensitive information is created to be uploaded. Transfer Database: The file is uploaded to Frey’s secure Internet site. CUBIC ®

64 Customer Inquiry - Account Activity Each metered service can be selected. Usage history is displayed for the last two years. Pay Bill Online Button CUBIC ®

65 Customer Inquiry - Usage Graph Each metered service can be selected. Usage history is graphed for the last two years. Customer “Clicks” Pay-on-line Button To Proceed to the Online payment option screen. CUBIC ®

66 Select Major credit card: Visa, AX, Discover, MC Enter account number information for the method of payment, expiration date, etc. Review charges and press Continue to process. Payment Screen Transaction CUBIC ®

67 Payment Processing - Backend Payment Processing - Backend CUBIC ® Click Here to Go To The Options Menu Here Payments are accumulated by the processor throughout the day. The next business day, the utility company downloads the payment file from the processor’s VPN (Virtual Private Network). CUBIC: Simple Batch Payments are selected and the Import button is pressed. The file is accessed and the payments are applied to the accounts.

68 E-Billing Option Overview E-Billing works in conjunction with the Internet Inquiry-Payments option. E-Billing allows bills to be e-mailed to the customers who ask for such a service. 40¢ Did you know that it can cost around 40¢ to prepare and send out a bill? E-Billing offers a great opportunity to cut those costs. CUBIC ® 40¢ Each

69 E-Billing Option Process E-Bills are created as a part of the regular billing process. The E-Bill information is encrypted and uploaded to the Internet. E-mails are sent to the customer containing a link to their bill. The latest bill, in statement form, can be viewed at any time CUBIC ® Click Here to Go To The Options Menu Here

70 Creates/Maintains Inventory Item FileCreates/Maintains Inventory Item File Provides For Receipts, Issues, Adjustments To ItemsProvides For Receipts, Issues, Adjustments To Items Reports On Inventory Levels And ValuationsReports On Inventory Levels And Valuations Prepares Management Reports Such As Reorder WorksheetsPrepares Management Reports Such As Reorder Worksheets Integrates With CUBIC Work Orders To Relieve InventoryIntegrates With CUBIC Work Orders To Relieve Inventory Allows Work Order Assemblies To Be CreatedAllows Work Order Assemblies To Be Created Integrates With BUCS Accounting For Vendor DataIntegrates With BUCS Accounting For Vendor Data Inventory Option CUBIC ®

71 Inventory Reports  Inventory Item List  Stock Status Report  Reorder Worksheet  Activity Report  Valuation Report  Physical List Critical reports for inventory management

72 l Easy to use tool for managing inventory l l Reports for inventory valuation l Convenient management of inventory balances l Provides Assembly lists for standard projects l Integrates with CUBIC work orders to relieve inventory l ODBC accessible for Customized reports Inventory Option CUBIC ® Click Here to Go To The Options Menu Here

73 Provides a mechanism for the scheduling of meter reliability testing at user-defined intervals, maintenance of test results records, and the expansion of meter-related information pertinent to operations. Meter testing is important because it insures the accuracy of metering devices. Many regulators require such testing as a part of the utility’s operation. There is also another good reason for testing. Meters tend to under record usage as they get older because of scale, etc. There is no need to be concerned about operations field personnel accessing sensitive customer data. They can be restricted so that they do not have access to that information. Meter Maintenance Option CUBIC ®

74 l l Meter database is created and assigned as available or to a location. l l Meter data can be accessed by meter serial number or serial number. l l Meter data can also be accessed by customer account. l l Meter testing report is run periodically, listing meters to be tested. l l Meters are tested and results entered in the testing program. l l Test result documents may be imaged and attached to the test. Meter Maintenance Flow CUBIC ®

75 Meter Maintenance Screen General Information CUBIC ® All of the basic information about the meter: water, gas, and electric

76 Meter Maintenance Screen Location History CUBIC ® History of meter locations showing account, service address, install date and reading; removal date and reading

77 Meter Maintenance Screen Test History CUBIC ® Test history by date. Double-click item to see details of test

78 Meter Maintenance Screen Test History, Details CUBIC ® Click Here to Go To The Options Menu Here Details of test. Test document can be scanned and included.

79 Backflow testing is required when customers have a piping arrangement where backflow into the public water system might occur. They are common in industrial applications and also can be found in residential settings where irrigation systems are in place. These systems require regular testing either by the utility operator or by licensed plumbers. The software prints notices at the prescribed interval and provides follow-up reports for those who have not submitted the proof of testing documents. Proof of testing reports can be scanned and attached to the unit. CUBIC integrates all of this information into its customer database. Operations personnel can be restricted so that they do not have access to sensitive customer data. Backflow Prevention Option CUBIC ®

80 l l Backflow device information is entered into the database. l l Accessed by utility & manufacturer serial number, name, address, book/account. l l Backflow test notices are printed periodically, usually monthly. l l Notices are sent to the responsible parties. l l Notices can be formatted using a word template. l l When proof of test documents are received, they are entered. l l Proof documents are scanned and attached to the database. l l Provision for late notices, etc. Is also included. Backflow Prevention Flow CUBIC ®

81 Backflow Prevention Screen Contains Details About The Backflow Device CUBIC ®

82 Backflow Prevention Screen Contains History About The Backflow Device CUBIC ® Double Click An Item For Details, Includes Notices, Test Reports, etc.

83 Backflow Test Notice Created using a WORD Merge Document CUBIC ® Provides for First, Second, and Final Notices JOSEPH SMITH 23 GRANDVIEW ROAD FT. THOMAS, KY 41075 SUBJECT: FIRST BACKFLOW PREVENTION ASSEMBLY (BPA) TEST NOTICE COMPLIANCE DATE: 08/15/2006 Dear JOSEPH SMITH, Our records indicate the following backflow prevention assembly is due annual testing. Location: Book: 1 Account: 10 Device Serial Number: AMDC-874561 Type: DOUBLE CHECK VALVE Manufacturer: AMES Model: 2000B Size: 1" Backflow assembly testing is required in order to comply with Any Utility Company Ordinance #1. Per this ordinance, backflow prevention assemblies must be tested on installation and annually thereafter by a licensed tester. This letter is notification that the BPA listed above must be tested by 08/15/2006. Failure to comply with this requirement shall be sufficient cause for the public water system to terminate water service. It is your responsibility to make arrangements to have your BPA tested. Please contact us to verify our receipt of your test report of if your contractor or certified backflow prevention assembly tester requires additional time or information. Thank you for your compliance, Any Utility Company Backflow Prevention Section FIRST NOTICE Click Here to Go To The Options Menu Here

84 ODBC, Open Data Base Connectivity, is a mechanism to connect the CUBIC database to any ODBC compliant product. Below are a few examples of some ODBC compliant software: l l Crystal Reports: Query and report writer l l Microsoft WORD: Word Processor l l Microsoft Excel: Spreadsheet l l SQL Structured Query Language: Programming language l l Microsoft ACCESS: Programming language ODBC Option CUBIC ® Click Here to Go To The Options Menu Here

85 CUBIC uses a data storage medium called Vision. It is fast, reliable, inexpensive, and can connect with a multitude of other software products using ODBC connectivity. However, some clients prefer to use Microsoft's SQL Database as a storage medium. They want this because it provides them with a common medium for all applications. Microsoft © SQL Database Option CUBIC ® Click Here to Go To The Options Menu Here

86 Utility Billing CUBIC ® This demonstration has illustrated some of the powerful, tested, state-of-the-art features that has set CUBIC ® apart from other products since 1974. For more information contact... Powerful, Easy-to-use, Reliable Software CUBIC ® Donald R. Frey & Company, Inc. 1-800-659-3739 Fax (859)441-7152 Outside the U.S.A (859)441-6566 E-mail sales@drfrey.comsales@drfrey.com www.drfrey.com Click Here to Go To The Options Menu Here

87 For Microsoft ® Windows ® Comprehensive Utility Billing & Control System Software for Government & Nonprofits Fund Accounting - Payroll - Utility Billing www.drfrey.com 800-659-3739 CUBIC ® Thank You For Watching


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